Outfest records, 1986-2011

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Summary

Creators:
Outfest (Film Festival)
Abstract:
The collection documents the board, staff, and committee activities; event planning and operations; outreach, marketing, and merchandising; fundraising; volunteer operations; financial management; collaborations; and general administration for Outfest, the Los Angeles lesbian, gay, bisexual and transgender film festival, 1986-2011. Over the three decades from its founding in 1982, Outfest has showcased thousands of films from around the world, educated and mentored hundreds of emerging filmmakers, and protected more than 20,000 LGBT films and videos.
Extent:
14 Linear Feet 8 archive boxes + 4 clamshell boxes
Language:
English
Preferred citation:

[Box/folder #, or item name] Outfest Records, Coll2012-174, ONE National Gay & Lesbian Archives, USC Libraries, University of Southern California.

Background

Scope and content:

The collection documents the board, staff, and committee activities; event planning and operations; outreach, marketing, and merchandising; fundraising; volunteer operations; financial management; collaborations; and general administration for Outfest, the Los Angeles gay, lesbian, bisexual and transgender film festival, 1986-2011. The records document the opening night galas, launch parties, closing awards ceremonies, special film screenings, VIP parties, volunteer parties, Legacy Awards, Director's Guild of America events, Vito Russo Winter Lesbian & Gay Film Festival, fall mini-fests, silent auctions, rummage sales, and offsite parties managed by Outfest. The collection also includes records regarding Outfest California, Outfest Village, and Outfest's participation in local pride festivals and parades, film festivals in various cities, and local events such as the Dinah Shore Weekend and Sunset Junction Street Fair. Venue records include the Orpheum Theatre, Ford Amphitheatre, Los Angeles Theatre, Egyptian Theatre, Pacific Design Center, Director's Guild of America, and 18th Street Arts Center among others.

Meeting records include those of the staff, senior staff, managers, board, board retreat, development committee, fundraising committee, hospitality committee, marketing (and outreach) committee, nominating committee, and silent auction committee. The collection includes correspondence, photographs, fliers, brochures, pamphlets, advertisements, programs, budgets, balance sheets, audience surveys, manuals, grant applications, daily transaction and sales records and reports, venue and vendor contracts, merchandising and rental agreements, vendor and contractor bids, insurance agreements, job descriptions, travel and hotel records, shipping invoices, maps and schematics, clippings, event tickets, ticketing agreements, catering and alcoholic beverage agreements and licenses, website records, calendars, and event badges. The "Administration, general" listings refer to records found loose or unlabeled and may contain any of the records cited above, including the event programs.

Biographical / historical:

"Founded by UCLA students in 1982, Outfest is the leading organization that promotes LGBT equality by creating, sharing and protecting LGBT stories on the screen. Outfest builds community by connecting diverse populations to discover, discuss and celebrate stories of LGBT lives. Over the past three decades, Outfest has showcased thousands of films from around the world, educated and mentored hundreds of emerging filmmakers and protected more than 20,000 LGBT films and videos. Outfest is a 501(c)(3) nonprofit organization, [who's mission is to] protect our past, showcase our present and nurture our future by fostering artistic expression of gender, sexuality and LGBT cultures and its transformative social impact on the world."

Source: "About Outfest" http://www.outfest.org/about/ (accessed February 11, 2013)

Acquisition information:
Records gifted from Outfest on March 28, 2011.
Processing information:

Collection processed by Kyle Morgan, 2013.

Folder titles mostly reflect the original folder labeling.

Arrangement:

This collection is arranged chronologically by year. Folders containing a multiple year range have been arranged by the latest year.

Rules or conventions:
Describing Archives: A Content Standard

Access and use

Restrictions:

The collection is open to researchers. There are no access restrictions.

Terms of access:

All requests for permission to publish or quote from manuscripts must be submitted in writing to the ONE Archivist. Permission for publication is given on behalf of ONE National Gay and Lesbian Archives at USC Libraries as the owner of the physical items and is not intended to include or imply permission of the copyright holder, which must also be obtained.

Preferred citation:

[Box/folder #, or item name] Outfest Records, Coll2012-174, ONE National Gay & Lesbian Archives, USC Libraries, University of Southern California.

Location of this collection:
909 West Adams Boulevard
Los Angeles, CA 90007, US
Contact:
(213) 821-2771
askone@usc.edu
Website