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Inventory of the Secretary of State - Executive Office Records, 1947-1975

F3731

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Table of contents

Arrangement and Description

Records of the Secretary of State - Executive Office, 1947-1972

Scope and Content Note

Records of Secretaries of State Frank M. Jordan, Henry Patrick Sullivan and Edmund G. Brown, Jr., are included in this group.

A native Californian, Frank M. Jordan worked on a railroad survey gang, engaged in mining and worked for the Automobile Club of Southern California before serving in World War I. Later, Jordan operated his own general insurance business and eventually joined his father's staff as Deputy Secretary of State. He was elected Secretary of State in 1942, reelected several times and served until his death in March 1970.

Henry Patrick Sullivan was born in New York City on July 1, 1921. He received his B.A. from the University of Pennsylvania and thereafter was employed on the west coast. Sullivan served as Registrar of Voters in Santa Clara County from 1954 to 1967 before joining the Secretary of State's staff in 1967 as Assistant Secretary of State. After Frank M. Jordan's death in March 1970, Sullivan was appointed Secretary of State by Governor Reagan to serve until a new Secretary of State was elected. Sullivan left the Secretary of State's office on December 31, 1970.

Edmund G. Brown, Jr., was born in San Francisco on April 7, 1938. Brown attended the University of Santa Clara and University of California and then went on to obtain his L.L.B. degree from Yale Law School in 1964. Returning to California, he joined the law firm of Tuttle and Taylor; was elected to the Los Angeles Community College Board of Trustees in 1969; and was elected Secretary of State in 1970. At age 36, Brown was elected governor of California in 1974.

Folder F3731:1-5

1. Secretary of State - Jordan, Frank M., Attorney General opinions and related correspondence. 1947-65.

Physical Description: 5 ff.

Scope and Content Note

Attorney General opinions are filed numerically and by date issued. Related correspondence is appropriately interspersed with opinions in chronological order.

Correspondents are Frank M. Jordan, the Attorney General, members of the legislature, et. al. The Secretary of State requested opinions from the Attorney General relative to the fulfillment of his duties. Herein are decisions and correspondence relating to these requests and dealing with topics such as: interpretation of selected constitutional duties of the Secretary of State; ballot status of incumbents in newly apportioned Assembly Districts; the legal right of the Secretary of State to microfilm particular records and destroy others, interpretations relating to certain sections of the Elections Code, etc.

Folder F3731:6-29

2. Secretary of State - Sullivan, Henry Patrick, General correspondence. 1969-70.

Physical Description: 24 ff.

Scope and Content Note

Filed by year and alphabetically thereunder by name of addressee. Letters received and copies of letters sent.

Correspondents are county and state officials, private citizens and individuals representing businesses, corporations and political organizations. Typical subjects are campaign financing, voting procedures and complaints, legislative bill status, California state residency requirements for voting and miscellaneous complaints and requests for information.

Folder F3731:30-31

3. Secretary of State - Sullivan, Henry Patrick, General records. 1970.

Physical Description: 2 ff.

Scope and Content Note

Arranged chronologically. Telegrams, copies of letters sent, letters received and statistical reports relating to office workload.

Includes eulogy to Frank M. Jordan and Detailed Feasibility Study Report on EDP in the Office of the Secretary of State (1970).

Folder F3731:32-38

4. Secretary of State - Brown, Jr., Edmund G., Executive office correspondence. 5/72-11/72.

Physical Description: 7 ff.

Scope and Content Note

Arranged chronologically. Correspondence from May to September is incoming only; thereafter, correspondence is both incoming and out-going. Copies of letters received and sent, letters received.

Correspondents are mainly private individuals, but include legislators, public-interest groups and state officials. Subjects relate to requests for Brown's intervention in areas such as property taxes, school budgets, the death penalty and Medi-Cal. Questions and complaints also arise regarding Proposition 17, the Death Penalty Initiative; Proposition 20, the Coastal Zone Conservation Act Initiative; and Proposition 22, the Agricultural Labor Relations Initiative.

Folder F3731:39-40

5. Secretary of State - Brown Jr., Edmund G., Incoming and Outgoing Telephone Calls. 10/71-5/72.

Physical Description: 2 ff.

Scope and Content Note

Telephone calls arranged chronologically from 10/4/71 to 5/10/72 in two spiral notebooks. Consists of chronological list of telephone calls and very brief messages to and from legislators, representatives of political organizations, private citizens and members of the press. Messages relate to details on social and political appointment; confirmation of speaking engagements; and personal messages.

Note:

Scope and Content Note

Records within the following two groups did not originate from a single division but were generated by several divisions during Brown's administration and have therefore been placed with his records.

Folder F3731:41-56

6. Secretary of State - Brown, Jr., Edmund G., Outgoing Capitol Mall Correspondence. 3/71-7/73.

Physical Description: 16 ff.

Scope and Content Note

Arranged chronologically. Sampled for monthly periods, every six months. Copies of letters sent, memoranda.

This series consists of correspondence generated by the following divisions in the Secretary of State's office: Administrative and Staff Services, Uniform Commercial Code, Corporate Filing, Accounting and Elections. Correspondents are private citizens, state officials, attorneys and individuals representing banks and companies. Routine correspondence relates to filing of Uniform Commercial Code statements; questions relating to notary public applications; filing of corporation statements; ordering ballot paper; administrative procedures, etc.

Folder F3731:57-71

7. Secretary of State - Brown, Jr., Edmund G., Outgoing Legal Correspondence. 3/71-1/72.

Physical Description: 15 ff.

Scope and Content Note

Arranged chronologically. Samples were taken for April and August 1971; January 1972.

Private citizens and attorneys request technical information from members of the legal staff who are writing for the Corporate Filing and Uniform Commercial Code divisions. Although similar in content to the Capitol Mall correspondence series, the information contained herein is of a more technical nature. Specific items pertain to incorporation documents; notary publics; trademarks; and filing of Uniform Commercial Code statements.

Part II - Records of the Deputy Secretary of State, 1966-1974.

Scope and Content Note

Bert Clinkston served as Frank Jordan's Deputy Secretary of State from 1965 until 1970. When Edmund G. Brown, Jr., assumed office, two Deputy Secretaries of State were appointed: Tom Quinn and Richard Maullin. After Quinn and Maullin left the Secretary of State's office to become principals in Brown's gubernatorial campaign, David Helms was appointed Deputy Secretary of State.

Bert Clinkston served as Political Editor of the Sacramento Union before joining Frank M. Jordan's staff. As Deputy Secretary of State Clinkston was responsible for the Senior Counsel and accounting officers in the Secretary of State's office, the Assistant Secretary of State, Assistant to the Secretary of State and the State Archives. Clinkston left the Secretary of State's office in the spring of 1970 after Frank Jordan died.

When Brown was elected governor, Tom Quinn went on to serve as chairman of the California Air Resources Board and Richard Maullin became chairman of the State Energy Resources Board.

Folder F3731:72

8. Deputy Secretary of State - Clinkston, Bert, Administrative Correspondence. 1967-69.

Physical Description: 1 ff.

Scope and Content Note

Arranged alphabetically by name of correspondent. Letters received, copies of letters sent.

Correspondents are private citizens, state officials and individuals representing businesses and organizations. Includes requests for information relating to California legislation; ballot propositions; student requests for information relating to California's budget; nature and number of welfare programs, etc. Also contains letters of appreciation for services rendered by individual employees and letters from the California State Employees Association dealing with employee grievances in the Secretary of State's office.

Folder F3731:73

9. Deputy Secretary of State - Clinkston, Bert, General Correspondence. 4/66-7/66.

Physical Description: 1 ff.

Scope and Content Note

Arranged chronologically. Letters received, copies of letters sent.

Correspondents are private citizens, journalists and individuals representing businesses and corporations. Comprised of requests for information relating to costs of state elections; paperwork management program; thank yous for assistance in processing election returns; and correspondence pertaining to Frank M. Jordan's request that the Attorney General appeal a decision by the State Supreme Court declaring Proposition 15, the Television Programs Initiative, unconstitutional.

Folder F3731:74-84

10. Deputy Secretary of State - Clinkston, Bert, Subject Files. 3/66-8/69.

Physical Description: 11 ff.

Scope and Content Note

Arranged alphabetically by subject, chronologically thereunder. Copies of letters received and sent, memoranda, press releases, telegrams, reports and newspaper clippings.

Correspondents are Secretary of State staff members; state officials; Gov. Ronald Reagan; legislators; the Legislative Counsel and and Attorney General. Records relate to subjects such as the display of archival material; the placement of Governor Edmund G. Brown's papers at the Bancroft Library; civil defense and disaster; budget requests; Legislative Counsel Digests relating to functions of the Secretary of State (3/52-8/62); and services provided for local government by the Secretary of State's office.

Folder F3731:85

11. Deputy Secretary of State - Quinn, Tom. Executive Office Correspondence. 4/71-7/71.

Physical Description: 1 ff.

Scope and Content Note

Arranged chronologically. Copies of letters sent and received, copies of memoranda.

Correspondents include staff members, newspersons, legislators, et. al. Relates to responsibilities under Quinn's sphere of authority such as preparation of a booklet for newly registered voters; initiation of budget savings; and opening a Los Angeles office for the Secretary of State. Also expresses Quinn's interest in the Muskie for President campaign.

Folder F3731:86-121

12. Deputy Secretary of State - Maullin, Richard, Office Files. 1969-73.

Physical Description: 36 ff.

Scope and Content Note

Arranged alphabetically by subject. Copies of letters received and sent, letters received, memoranda, press releases, public opinion polls, newspaper clippings and reports.

Subjects include Agricultural Workers Initiative; appointment schedules for Edmund G. Brown, Jr., (1/73-10/73); ballot propositions; records relating to fiscal year budgets for 1972-73 and 1973-74; campaign contribution correspondence and newspaper clippings; a correspondence file relating to campaign finance reporting, bi-lingual voters' brochure; A Data Processing Plan for the Office of the Secretary of State (1971); L.A. Community College Board of Trustees; press releases (9/71-12/73); reapportionment, voter registration; and miscellaneous records relating to individuals and other subjects.

Folder F3731:122-155

13. Deputy Secretary of State - Maullin, Richard, Records Relating to Proposition 22. 5/72-10/72.

Physical Description: 34 ff.

Scope and Content Note

Edmund G. Brown, Jr., filed suit to have Proposition 22, the Farm Labor Initiative, removed from the ballot, claiming that massive fraud and misrepresentation were used to qualify it for the ballot. Records relating to this investigation were accumulated by Maullin who was assigned the responsibility of directing the Proposition 22 investigation. These records are arranged by sub-series: Subject Files, Circulators, Circulators-Minors and Signers. Includes letters received, copies of letters received, memoranda, bulletins, lists of personnel involved in gathering Proposition 22 petitions, depositions, statements, working notes, etc.

Subject Files:

Scope and Content Note

Arranged alphabetically by subject. Pertains to affidavits; correspondence; depositions; exhibits; forgery; interviews; petitions; principals in the Proposition 22 investigation; and correspondence commending Brown for his role in the investigation, etc.

Circulators:

Scope and Content Note

Arranged alphabetically by names of individuals hired by principals under false and misleading circumstances to circulate Proposition 22 petitions. Records contained herein pertain to these individuals.

Circulators-Minors:

Scope and Content Note

Arranged alphabetically by name of minor or by name of minor's parent. Records are comprised of information regarding illegal hiring and use of minors by principals in circulating petitions.

Signers:

Scope and Content Note

Arranged alphabetically by names of persons who were induced to sign petitions under misleading circumstances and by use of dodger cards. Records contained herein pertain to these persons. (See Item #47.)

Folder F3731:156-162

14. Deputy Secretary of State - Helms, David. Subject Files. 3/74-12/74.

Physical Description: 7 ff.

Scope and Content Note

Arranged alphabetically by subject. Letters received, copies of letters sent, press releases, memoranda, news memos, newspaper clippings, and reports.

Pertains to National Association for the Advancement of Colored People, Public Advocates Inc., and Task Force on Juvenile Justice. Includes press releases relating to the establishment of a transition office and appointments to Governor-elect Brown's transition team (5/74-1/75); memoranda, mainly outgoing, discusses employer-employee relations, etc.

Folder F3731:163

15. Photographs. 1974.

Physical Description: 2 Items - One black and white print and one negative.

Scope and Content Note

Photograph: David Helms, Deputy Secretary of State. Negative: David Helms and Edmund G. Brown, Jr.

Part III - Records of the Uniform Commercial Code Division, 1964-1969.

Scope and Content Note

Enacted by the California legislature in 1963, the Uniform Commercial Code became effective January 1, 1965 ( Stats. 1963, Ch. 829). Five years of meetings had been conducted by the Senate Committee on Judiciary in preparing for the adoption of a code in California. Finally a code which provided California with a uniform set of rules for the conduct of commercial transactions in California was enacted.

The Uniform Commercial Code Division of the Secretary of State's office was created to implement the Uniform Commercial Code in California. David Patterson was supervisor and nominal head of the newly created UCC Division in 1964. By 1966, however, personnel changes had occurred and Rico J. Nannini (formerly Deputy Secretary of State) assumed leadership of the UCC Division and the title of Assistant to the Secretary of State. In approximately 1968, Walter N. Polls became office supervisor of the division.

Functions other than those directly associated with the Uniform Commercial Code were also assigned to the division. In 1968 the Notary Public section was removed as a section of the Administrative Division and placed under the Uniform Commercial Code Division. Prior to the move this section had fulfilled duties assigned by code and statute. Records, contained herein, however, are related to the Secretary of State's responsibility for appointing and commissioning notary publics ( Stats. 1967, Ch. 1139). As head of the UCC Division, R. J. Nannini was responsible for generating most of the correspondence relating to notary publics.

Records Relating to the Uniform Commercial Code

Scope and Content Note

The Uniform Commercial Code Division served as a central facility for filing financing statements of lenders or sellers holding an interest in personal property involved in secured transactions. Forms designed to carry out functions related to the Uniform Commercial Code and found throughout this group include: Form UCC-1, Financing Statement; Form UCC-2, Financing Statement Change; Form UCC-T, Transition Continuation Statement; and Form UCC-3, Request for Information or Copies. For further information, consult booklet found in finding aid entitled Procedures and Forms for Filings under Divisions 9 and 10 of the Uniform Commercial Code.

Folder F3731:164

16. Certificates - Correspondence. 2/65-5/66.

Physical Description: 1 ff.

Scope and Content Note

Arranged alphabetically by name of addressee. Letters received; copies of letters sent, financing statements and certificates.

Correspondents include Walter Polls, R.J. Nannini, private citizens and individuals representing businesses, corporations and banks. Under provisions of the Uniform Commercial Code, the Secretary of State is required to issue certificates stating whether or not there is on file, as of a certain date and hour, financing statements naming a particular debtor. Correspondence contained herein relates to this function.

Folder F3731:165

17. Data Processing - Correspondence. 5/64-5/66.

Physical Description: 1 ff.

Scope and Content Note

Arranged chronologically. Copies of letters received and sent, letters received, memoranda.

Correspondents are David Patterson, Data Processing Manager, R.J. Nannini, individuals representing the State Department of General Services and corporations. Correspondence relates to the maintenance and establishment of an EDP program in the UCC Division. Encompasses specific topics regarding electronic data processing equipment, systems and personnel.

Folder F3731:166-167

18. Legal - Correspondence. 12/64-2/66.

Physical Description: 2 ff.

Scope and Content Note

Arranged alphabetically by name of addressee. Copies of letters sent, letters received and telegrams.

Attorneys, individuals representing businesses, corporations and banks correspond with Bill Holden, Associate Counsel and Deputy. Pertains to technical questions regarding implementation, provisions and regulations relating to the UCC; routine problems pertaining to forms, fees and recordation.

Folder F3731:168

19. Personnel - Correspondence. 2/65-11/65.

Physical Description: 1 ff.

Scope and Content Note

Arranged chronologically. Copies of letters sent, interoffice memoranda, flow chart, organization chart.

Secretary of State staff members and other state officials discuss administrative matters relating to personnel.

Folder F3731:169-170

20. Procedural Correspondence. 12/64-5/66.

Physical Description: 2 ff.

Scope and Content Note

Arranged alphabetically by name of addressee. Letters received and copies of letters sent.

Correspondents are individuals representing businesses, attorneys, W. Polls, R. J. Nannini, et. al. Day-to-day administrative matters discussed include: who should file UCC forms; what forms should be filed for respective transactions; what constitutes an acceptable form.

Folder F3731:171

21. Rejects - Correspondence. 1/65-6/66.

Physical Description: 1 ff.

Scope and Content Note

Arranged alphabetically by name of addressee. Letters received, copies of letters sent and UCC form letters.

Correspondents are corporation representatives, et. al. and Walter Polls. Relates to reasons for rejection of UCC forms.

Records Relating to Fiscal Year Periods 1966-67, 1967-68, 1968-69

Scope and Content Note

Filed by fiscal year; thereafter by subject categories, General Correspondence and Legal Correspondence. General Correspondence for each fiscal year is arranged chronologically. The following descriptions apply to each respective group of General or Legal Correspondence.

Folder F3731:172-177

22. General Correspondence. 1966-67, 1967-68, 1968-69.

Physical Description: 6 ff.

Scope and Content Note

Arranged alphabetically by name of addressee. For each fiscal year, correspondence samples include letters A and M. Letters received; copies of letters sent, financing statements and refund authorization forms.

Correspondents are W. Polls, R. Nannini, attorneys and individuals representing companies, corporations, etc. The subject content of series entries #16, 20 and 21 is essentially the same for this series and will not be repeated. However, this series does provide additional information in the areas of acknowledged receipt of UCC statements; requests for information; financial transactions involving refunds and overpayment.

Folder F3731:178-180

23. Legal Correspondence. 1966-67, 1967-68, 1968-69.

Physical Description: 3 ff.

Scope and Content Note

Arranged chronologically. Copies of letters sent, letters received.

Correspondents are Bill Holden and individuals representing companies, corporations, insurance companies, finance companies, etc. Subject content entry for item #18 also applies to this series.

Folder F3731:181

24. Forms: UCC-1, UCC-2, UCC-T. 1/65-9/68.

Physical Description: 1 ff.

Scope and Content Note

Arranged numerically. Includes sample of forms UCC-1, UCC-2 and UCC-T.

Records Relating to Notary Publics

Scope and Content Note

Administrative responsibility for notary publics in California was originally divided between the Secretary of State and the Governor.

According to the Statutes of 1857, the governor was charged with the authority to appoint and commission notary publics in proportion to population and business. ( Stats. 1850, Ch. 41). Later, restrictions regarding the number of notary publics were set aside, and the governor was given the power to appoint the number of notary publics he deemed necessary ( Stats. 1957, Ch.743).

Early statutes also assigned the Secretary of State administrative responsibility relating to notary publics. Initially notary publics were required to file an official bond and oath of office with the county clerk ( Stats. 1862, Ch. 326). Later, notary publics were required to send a certificate, obtained from the county clerk, to the Secretary of State stating that the bond and oath had been filed (Code Amendments 1877-78, Ch. 355). Today, county clerks are responsible for transmitting this certificate to the Secretary of State.

A major change occurred in 1967 when appointment powers relating to notary publics were transferred from the governor to the Secretary of State.

Folder F3731:182-186

25. Administrative Correspondence. 11/67-12/69.

Physical Description: 5 ff.

Scope and Content Note

Arranged chronologically. Monthly samples include: Nov. 1967; January and July 1968; January and July 1969. Copies of letters sent, letters received and notary public commission forms.

R. Nannini writes to individuals applying for notary public commissions, county clerks, et. al. Routine correspondence relates to requests for information relating to statutory changes effected by Stats. 67, Ch. 1139; inquiries regarding procedural matters - name changes, changes of address, etc.; clarification relating to regulations and statutes governing notary publics.

Folder F3731:187-191

26. Certification Invoices Correspondence. 11/67-12/69.

Physical Description: 5 ff.

Scope and Content Note

Arranged chronologically by month. Monthly samples include: November 1967; January and July 1968; January and July 1969. Contains letters received.

Correspondents are individuals or representatives of companies requesting Certificates of Authentication. These certificates were issued to notify interested parties that a particular notary public was a notary public on a given day or for a specified term and that the notary public's signature was indeed authentic. Correspondence contained herein pertains to these certificates.

Folder F3731:192

27. Unacceptable Oaths - Correspondence. 5/68-7/68.

Physical Description: 1 ff.

Scope and Content Note

Arranged chronologically. Copies of letters sent and County Clerk's Qualification Certificates.

Correspondents are R. J. Nannini, county clerks, notary publics and notary public applicants. Voiding of notary public commissions are discussed in sampling of letters and attached qualification certificates.

Folder F3731:193

28. Rejections - Correspondence. 12/67-1/69.

Physical Description: 1 ff.

Scope and Content Note

Arranged chronologically. Contains form letters and applications.

Correspondents are notary public applicants and R. J. Nannini. Sampling of form letters lists reasons for rejection of notary public applications; notary public application forms; and limited correspondence.

Part IV - Records of the Elections Division, 1970-1975.

Scope and Content Note

For the first time in October 1969, an Elections Division was listed in the State Telephone directory. Since that time, the Elections Division has essentially remained under the supervision of the Assistant Secretary of State. Nevertheless, during Brown's administration, the nominal head of the Elections Division was Dan Lowenstein, Special Counsel, rather than the Assistant Secretary of State. Records of Lowenstein, two Associate Counsels, a Special Consultant and an Elections Assistant have been placed in the Elections Division. Records pertaining to these individuals reflect duties that overlap with other office divisions, but the bulk of the records is election-related and therefore necessitated placement within the Elections Division.

Folder F3731:194-199

29. Administrative Correspondence. 3/71-12/72.

Physical Description: 6 ff.

Scope and Content Note

Arranged chronologically in two parts. The first part includes the correspondence of R. Denny and H. P. Sullivan (3/71-12/71). Part 2 consists of the correspondence of D. Weetman, R. Nannini and Edward Arnold (1/72-12/72). Includes copies of letters sent, letters received.

Correspondents are private citizens, representatives of companies, political organizations and clubs; legislators and county officials; and individuals representing firms hired to administer elections. Questions are answered relating to residency requirements for voting; voting rights of military personnel; members of state central committees, etc. Routine subjects also discussed pertain to ballot paper, election calendar, voter registration drives and election code provisions.

Folder F3731:200-218

30. Subject Files. 1970-74.

Physical Description: 19 ff.

Scope and Content Note

Arranged alphabetically according to subject title. Letters received, copies of letters received and sent, memoranda, reports, sample ballots, press releases and meeting agendas.

Files contained herein were accumulated by various election division personnel. Subjects pertain to Attorney General correspondence; bi-lingual questionnaire; Elecronic Data Processing; press releases (1971 & 1973); Gyrex Vote Tally System, etc.

Folder F3731:219-271

31. Special Counsel to the Secretary of State - Lowenstein, Dan. Office Files. 7/71-1/74.

Physical Description: 53 ff.

Scope and Content Note

Arranged alphabetically by subject. Includes copies of letters sent, letters received, copies of newspaper clippings, reports, memoranda, working notes, drafts and press releases.

Dan Lowenstein served as Special Counsel to the Secretary of State and was head of the Elections Division. Subject files accumulated by Lowenstein pertain to topics such as Alioto; Governor's Tax Initiative; initiative petitions; issues and policy research; inter-office memoranda; legislation; unicameral legislature; and correspondence files (2/71-1/74, 7 ff) relating to election reform, taxes, miscellaneous litigation, etc.

Folder F3731:272-307

32. Special Counsel to the Secretary of State - Lowenstein, Dan. Legal Files. 1970-74.

Physical Description: 36 ff.

Scope and Content Note

Case files are arranged alphabetically according to title of court proceeding. Contains copies of court filings, news memos, press releases, case summaries, memoranda, newspaper clippings, copies of letters sent and received.

In many case files Brown is the litigant; other case files are related to election issues and were subsequently accumulated by Lowenstein. A typical case file contains correspondence, memoranda and related records; some files include records related to a particular issue such as questionnaires regarding the right of former felons to vote in case file Otsuka v. Hite. Records for Sac. 7917, Sac. 7919 and Sac. 7923 deal with reapportionment and are filed under the title of Sac. 7917 - The Legislature of the State of California vs. Ed Reinecke.

Folder F3731:308-315

33. Associate Counsel (and Deputy Secretary of State) Dave Weetman. Correspondence. 1/71-12/72.

Physical Description: 8 ff.

Scope and Content Note

Arranged chronologically. Copies of letters sent and received, letters received, memoranda.

Weetman writes to private citizens, et. al., in answering questions for the Secretary of State. Subjects pertain to voter registration, child care, medical care, personal and individual legal problems, etc.

Folder F3731:316

34. Associate Counsel - Phil Neumark. Correspondence. 11/71-7/72.

Physical Description: 1 ff.

Scope and Content Note

Arranged chronologically. Copies of letters sent and received, memoranda.

Correspondents are private citizens and individuals representing public interest groups, companies, medical groups, schools, etc. Includes memoranda on health care and memoranda regarding case load and projects assigned to Neumark. Also comprised of complaints regarding medicare, etc., and correspondence relating to campaign receipt and expenditure statements.

Folder F3731:317

35. Special Consultant - Bob Stern. Correspondence. 10/72-11/72.

Physical Description: 1 ff.

Scope and Content Note

Arranged chronologically. Copies of outgoing correspondence.

Correspondents are private citizens and individuals representing campaign committees, companies, etc. Stern reviews campaign reporting forms for completeness and comments on legality of campaign contributions, etc.

Folder F3731:318

36. Elections Assistant (and Executive Secretary of State Commission on Voting Machines and Vote Tabulating Devices) - Ed Arnold, Jr. Correspondence. 3/72-11/72.

Physical Description: 1 ff.

Scope and Content Note

Arranged chronologically. Copies of letters sent, memoranda.

Correspondents are private citizens, attorneys, county officials and individuals representing companies integral to the administration of elections. For the most part, correspondence is routine and pertains to ballot paper shipments; informational requests regarding particular candidates, election laws and a change of name from the Coleman Vote Tally System to the Gyrex Vote Tally System (10-12-72).

Folder F3731:319

37. Notices to County Clerks. 2/70-11/72.

Physical Description: 1 ff.

Scope and Content Note

Arranged chronologically. Contains Notices to County Clerks and Registrars of Voters; copies of letters sent to individual county clerks and Registrar-recorders; related materials such as questionnaires, charts, etc.

Subjects covered relate to voting rights of former convicted felons, instructions and directives regarding implementation of state-wide voting operation, suggested formats for ballot cards and a variety of other subjects.

Folder F3731:320-326

38. Legislative Bill Analyses. 1971-73.

Physical Description: 7 ff.

Scope and Content Note

Filed by year; thereafter by legislative measure - SB, SCA, SJR, SCR, AB, ACA, ACR, AJR; thereafter by bill number.

Copies of Election and Reapportionment committee records collected by the Secretary of State's office consists of bill analyses relating to election matters such as: presidential primary, voter registration, Democratic County Central Committee, consolidation of elections, campaign expenditures, etc. Some analyses are typed on Secretary of State stationery and evaluated with regard to duties of the Secretary of State and cost to the Secretary of State.

Campaign Disclosure Program

Scope and Content Note

During Brown's tenure as Secretary of State, an unprecedented effort was exercised to enforce a requirement that the Secretary of State receive and file campaign receipt and expenditure statements. Although never formally stated so, the efforts of Brown and his staff appear to have coalesced in a program aimed at reforming campaign financing and curbing election abuses. Apparently these efforts became formalized in the form of the Campaign Disclosure Program as evidenced by official Secretary of State letterhead using that designation. Thus, records relating to effort of Brown and his staff members regarding campaign finance and election reform have been placed under the designation, Campaign Disclosure Program.

Folder F3731:327

39. General Correspondence. 3/72-11/75.

Physical Description: 1 ff.

Scope and Content Note

Arranged chronologically. Copies of letters received and sent, letters received and memoranda.

Correspondents are staff members, attorneys, private citizens and state officials. Records relate to campaign statements, campaign contributions, printing of ballot pamphlets, campaign disclosure, etc.

Folder F3731:328

40. Drafts. 1973.

Physical Description: 1 ff.

Scope and Content Note

Several xeroxed drafts with handwritten notes and corrections deal with election code provisions, the Fair Political Practices Commission, the California Freedom of Information Act, conflict of interest and other subjects. Most drafts are undated and not referred to by specific title.

Folder F3731:329

41. Records Relating to the 1972 Election. 6/72-8/73.

Physical Description: 1 ff.

Scope and Content Note

Arranged chronologically. Copies of letters received and sent; memoranda; Notices to County Clerks and Registrars of Voters; lists of candidates and flow charts.

Correspondents are campaign committee and Central Committee officials, candidates and legislative advocates. Relates mainly to filing of campaign receipt and expenditure statements as required by Stats. 1961, Ch. 23. Specific letters consist of reminders to send in necessary campaign filing forms, admonisitions to make necessary corrections, etc. Also pertains to the actual implementation of the June Primary and hiring of extra personnel.

Folder F3731:330-332

42. Elections Counsel - Alberto Saldamando. Correspondence. 3/74-1/75.

Physical Description: 3 ff.

Scope and Content Note

Arranged chronologically. Copies of letters received and sent, letters received, memoranda and related materials.

Letters to Edmund G. Brown, Jr. referred to Saldamando for response. Correspondents are members of Brown's staff, state and local officials, campaign staff members, candidates and private citizens.

Implementation of campaign reform measures created confusion for those directly affected by SB 716, the Governmental Conflict of Interest Act, the Waxman-Dymally Campaign Disclosure Act and Proposition 9. This confusion becomes apparent upon reading Saldamando's correspondence and is reflected in questions regarding deadlines for filing campaign reports; requests for definitions of terms such as committee and contributions; and clarification regarding the filing requirements for each respective measure. Also contains records such as a copy of the Application to File for Candidacy Without Payment of Fees and sponsor certificates.

Folder F3731:333-336

43. Records Relating to SB 716. 1/73-12/74.

Physical Description: 4 ff.

Scope and Content Note

For the most part, arranged chronologically. Letters received, copies of letters sent and received, Legislative Counsel opinions, campaign filing forms, hearing agenda, hearing statements, press releases, memoranda and related records.

SB 716, the Governmental Conflicts of Interest Act ( Stats. 1973, Ch. 1166) was passed as a comprehensive attempt to confront the issue of conflicts of interest by public officials. Under the provisions of the Act, the Secretary of State was responsible for disseminating information regarding the requirements of portions of the Act. In doing so, hearings were held to clarify provisions of the Act; correspondence was generated and related material was collected by the Secretary of State's staff. Records contained herein pertain to the interpretation of SB 716, opinions, hearings, filing periods and deadlines and the correctness of completed campaign reporting forms. Other materials are an Information Manual and reporting forms, memoranda detailing the Secretary of State's responsibility with regard to enforcement of SB 716 provisions, hearing records, etc.

Folder F3731:337-339

44. Records Relating to the Waxman-Dymally Campaign Disclosure Act. 9/73-9/74.

Physical Description: 3 ff.

Scope and Content Note

Mainly a chronological arrangement of memoranda, copies of letters received and sent, drafts; Notices to Candidates, committees, County Clerks and Registrars of Voters; hearing announcements, agendas and statements.

The Waxman-Dymally Campaign Disclosure Act ( Stats. 1973, Ch. 1186) was passed to correct abuses in campaign contributions by requiring full disclosure of both contributions and expenditures. SB 509 was subsequently passed to enact amendments to the Waxman-Dymally law. Under this law, the Secretary of State was responsible for preparing campaign statement and contribution forms; receiving and filing campaign statements; reporting violations to law enforcement authorities; and holding hearings to disseminate information regarding the law. Records contained herein pertain to aforementioned functions and include items such as the California Banker's Association analysis of the Waxman-Dymally law; inquiries regarding the applicability of the Campaign Disclosure Law to individual circumstances; and a section-by-section analysis of the Waxman-Dymally Disclosure Law (85 pp.).

Folder F3731:340-343

45. Records Relating to Proposition 9. 1973-75.

Physical Description: 4 ff.

Scope and Content Note

Copies of letters received and sent, memoranda, xeroxed copies of magazine articles, meeting agendas, working notes, drafts of legislation and proposed manuals, etc.

Edmund G. Brown, Jr., Common Cause and the People's Lobby were instrumental in seeing that Proposition 9, the Political Reform Initiative, was approved by California voters on June 4, 1974. This Act imposed strict new regulations for lobbyists, revised campaign financing guidelines and set forth conflict of interest regulations. Under the law, candidates were required to file campaign statements and lobbyists were required to register with the Secretary of State.

Records contained herein relate to the Franchise Tax Board's responsibility with regard to Proposition 9; opinions on whether or not Proposition 9 repealed the Moscone Law and the Waxman-Dymally Act; comparisons of Proposition 9 with related measures; and instructions and forms relevant to Proposition 9. Also contains information relating to the Coalition for Political Reform, which consisted of Secretary of State Brown, the People's Lobby and Common Cause; includes a chronology highlighting the activities of the coalition from February 24 to June 27 (no date specified for year).

Folder F3731:344

46. Miscellaneous Records. 1973-74.

Physical Description: 1 ff.

Scope and Content Note

Comprised of newspaper clippings, reports, and news releases.

Pertains to subjects such as Common Cause legislation, reporting requirements, campaign statements, etc. Some items are undated and unidentified with regard to source: for example, note Report of Subcommittee No. 4 on Reporting Requirements.

Folder F3731:345-347

47. Audiotapes. 1972-73.

Physical Description: 3 items.

Scope and Content Note

Subject matter includes: Interview with Carl Anderson, October 2, 1972 - relates to Proposition 22 investigation (one reel); hearing conducted by Secretary of State's office on December 13, 1973 - relates to SB 716, Governmental Conflicts of Interest Act (one reel); one reel - unidentified.

Arrangement and Description

Records of the Secretary of State - Executive Office, 1947-1972

1. Secretary of State - Jordan, Frank M., Attorney General opinions and related correspondence. 1947-65.

2. Secretary of State - Sullivan, Henry Patrick, General correspondence. 1969-70.

3. Secretary of State - Sullivan, Henry Patrick, General records. 1970.

4. Secretary of State - Brown, Jr., Edmund G., Executive office correspondence. 5/72-11/72.

5. Secretary of State - Brown Jr., Edmund G., Incoming and Outgoing Telephone Calls. 10/71-5/72.

Note:

6. Secretary of State - Brown, Jr., Edmund G., Outgoing Capitol Mall Correspondence. 3/71-7/73.

7. Secretary of State - Brown, Jr., Edmund G., Outgoing Legal Correspondence. 3/71-1/72.

Part II - Records of the Deputy Secretary of State, 1966-1974.

8. Deputy Secretary of State - Clinkston, Bert, Administrative Correspondence. 1967-69.

9. Deputy Secretary of State - Clinkston, Bert, General Correspondence. 4/66-7/66.

10. Deputy Secretary of State - Clinkston, Bert, Subject Files. 3/66-8/69.

11. Deputy Secretary of State - Quinn, Tom. Executive Office Correspondence. 4/71-7/71.

12. Deputy Secretary of State - Maullin, Richard, Office Files. 1969-73.

13. Deputy Secretary of State - Maullin, Richard, Records Relating to Proposition 22. 5/72-10/72.

14. Deputy Secretary of State - Helms, David. Subject Files. 3/74-12/74.

15. Photographs. 1974.

Part III - Records of the Uniform Commercial Code Division, 1964-1969.

Records Relating to the Uniform Commercial Code

Part IV - Records of the Elections Division, 1970-1975.

29. Administrative Correspondence. 3/71-12/72.

30. Subject Files. 1970-74.

31. Special Counsel to the Secretary of State - Lowenstein, Dan. Office Files. 7/71-1/74.

32. Special Counsel to the Secretary of State - Lowenstein, Dan. Legal Files. 1970-74.

33. Associate Counsel (and Deputy Secretary of State) Dave Weetman. Correspondence. 1/71-12/72.

34. Associate Counsel - Phil Neumark. Correspondence. 11/71-7/72.

35. Special Consultant - Bob Stern. Correspondence. 10/72-11/72.

36. Elections Assistant (and Executive Secretary of State Commission on Voting Machines and Vote Tabulating Devices) - Ed Arnold, Jr. Correspondence. 3/72-11/72.

37. Notices to County Clerks. 2/70-11/72.

38. Legislative Bill Analyses. 1971-73.

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