May 10, 1976

The purpose of this narrative is to amplify the line and block organization chart that was distributed at last Thursday's staff meeting. Further, this discussion should raise a fair number of topics that can be thrashed out at the intra-departmental meetings which are to take place before the upcoming staff meeting on Thursday, May 13. Of course, this discussion does not presume to raise all possible questions. Therefore, a somewhat rigorous thinking-through of the preliminary organization plan by all staff, together with each individual's critique and suggestions, will be invaluable.

First, some administrative details: Current component managers are responsible for arranging a department-wide meeting at a convenient time to:

  • (1) discuss the possible functions of the Staff Council (see below)
  • (2) hopefully nominate some candidates for election to the Staff Council
  • (3) decide whether the above nominees should be elected by the staff at large or by department or component.
  • (4) discuss the preliminary organization plan
  • (5) nominate to the Executive Director at least three persons who are willing and capable to assume the function of Department Coordinator and serve on the Executive Committee. (see discussion of the Executive Committee below).

The Executive Committee: This committee will meet at minimum once every two weeks once it is organized and functioning. Members include (but are not limited to): Executive Director, Deputy Director, Controller, Coordinator Of Advocacy, Coordinator of Business Enterprises, Coordinator of the Degree Program (as needed), Coordinator of the Employment Department, Coordinator Of Direct Services, and the Coordinator of Counselling Services. In general, the concerns of the Executive Committee are:

  • (1) effective allocation of CIL resources (e.g. manhours, space, money, talent, etc.)
  • (2) identifying and solving problems of inter-departmental and inter-component coordination and communication
  • (3) identifying and recommending solutions to possible organizational bottle-necks relative to clients, and
  • (4) providing a systematic overview of CIL objective-achievement in terms of client service.

The Staff Council: This council will meet as often as determined to be necessary by its members. Its membership shall consist of representatives of each department elected either at-large or by department. The concerns of the Staff Council are largely:

  • (1) actively ascertaining staff opinion on matters of pay, promotion mechanisms, and personnel policies, and
  • (2) represent these opinions and recommendations to the Executive Director for matters of day-to-day operation, and to the Board Of Directors through either the Omsbuds or other Council representatives for matters relative to larger policy questions.
  • (3) Communicate to staff the results of meetings, plan Staff Meeting Agendas (on issues raised in Council), discuss Council issues in Newsletter
  • (4) Implement plans of actions determined from Staff Council decisions.

The Preliminary Organizational Plan: Basically, CIL's activities can be seen as falling into two main groups: (1) organizational activities (i.e. the ongoing survival of CIL) and (2) client activities (i.e. the reason CIL exists). The chart that was distributed is in a basic sense broken down in this way. The upper portion is organizationally-oriented while the lower portion is client-oriented.

Reporting directly to the Executive Director at the organizational-oriented level are the Controller, the Development Coordinator, and the Deputy Director. The Development Coordinator is responsible for public relations as that relates to seeking funds, grant writing and review, and establishment of "Friends Of CIL". The Deputy Director, besides having the responsibility for substituting for the Director, if necessary, reports to the Director and is responsible for Advocacy, as that pertains to CIL as an organization and its general goals. Included within this view of advocacy is the "Independent", Community Affairs, Legislative lobbying at the local, State, and Federal level, Professional Training, and Consumer Organization Training. The proposed Administrative Manager is responsible to the Deputy Director, in the sense that problems and/or suggestions should go via the Deputy to the Director and Executive Committee. The Admin. Manager is responsible for: (1) the smooth running of the "front office" as well as; (2) coordinating the effort of those concerned with intake and follow-up on an organization-wide basis; (3) fielding of client or agency complaints and their resolution; (4) supervising the Volunteer Coordinator's activities.

Below are listed the Departments with their respective components. It should be emphasized that this plan is preliminary (that is, a "working plan") and is in no way finalized. Some department groupings consist of components that have not until now worked closely together. Others, such as Employment, are new, reflecting an expanded role. It could well be argued that the distinction between "Direct Services" and "Counselling Services" is overly fine. However, one of the main reasons for this division is that the result is two manageable departments, instead of one unmanageable department.

Business Enterprises Department:

    Business Enterprises Department:
  • I&E Design Component
  • Wheelchair Repair Component
  • Van Modification Component
  • Hardware Sales Component
  • Billing Component


Employment Department

    Employment Department
  • Job Development Component
  • Computer Training Component (including placement)
  • I&E Training Component

Direct Services Department

    Direct Services Department
  • Oakland Project Component
  • Personal and Financial Advocacy Component
  • Attendent Referral Component
  • Housing Referral Component
  • Transportation Component

Counselling Services Department:

    Counselling Services Department:
  • Peer Counselling Component
  • Medical Counselling Component
  • Independent Living Skills Counselling Component
  • Family Counselling Component
  • Research and Development Component
  • Prison Project Component
  • Blind Services Component
    • Mobility Instruction
    • Counselling