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May 10, 1976
The purpose of this narrative is to amplify the line and block organization chart that was distributed at last Thursday's staff meeting. Further, this discussion should raise a fair number of topics that can be thrashed out at the intra-departmental meetings which are to take place before the upcoming staff meeting on Thursday, May 13. Of course, this discussion does not presume to raise all possible questions. Therefore, a somewhat rigorous thinking-through of the preliminary organization plan by all staff, together with each individual's critique and suggestions, will be invaluable.
First, some administrative details: Current component managers are responsible for arranging a department-wide meeting at a convenient time to:
The Executive Committee: This committee will meet at minimum once every two weeks once it is organized and functioning. Members include (but are not limited to): Executive Director, Deputy Director, Controller, Coordinator Of Advocacy, Coordinator of Business Enterprises, Coordinator of the Degree Program (as needed), Coordinator of the Employment Department, Coordinator Of Direct Services, and the Coordinator of Counselling Services. In general, the concerns of the Executive Committee are:
The Staff Council: This council will meet as often as determined to be necessary by its members. Its membership shall consist of representatives of each department elected either at-large or by department. The concerns of the Staff Council are largely:
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The Preliminary Organizational Plan: Basically, CIL's activities can be seen as falling into two main groups: (1) organizational activities (i.e. the ongoing survival of CIL) and (2) client activities (i.e. the reason CIL exists). The chart that was distributed is in a basic sense broken down in this way. The upper portion is organizationally-oriented while the lower portion is client-oriented.
Reporting directly to the Executive Director at the organizational-oriented level are the Controller, the Development Coordinator, and the Deputy Director. The Development Coordinator is responsible for public relations as that relates to seeking funds, grant writing and review, and establishment of "Friends Of CIL". The Deputy Director, besides having the responsibility for substituting for the Director, if necessary, reports to the Director and is responsible for Advocacy, as that pertains to CIL as an organization and its general goals. Included within this view of advocacy is the "Independent", Community Affairs, Legislative lobbying at the local, State, and Federal level, Professional Training, and Consumer Organization Training. The proposed Administrative Manager is responsible to the Deputy Director, in the sense that problems and/or suggestions should go via the Deputy to the Director and Executive Committee. The Admin. Manager is responsible for: (1) the smooth running of the "front office" as well as; (2) coordinating the effort of those concerned with intake and follow-up on an organization-wide basis; (3) fielding of client or agency complaints and their resolution; (4) supervising the Volunteer Coordinator's activities.
Below are listed the Departments with their respective components. It should be emphasized that this plan is preliminary (that is, a "working plan") and is in no way finalized. Some department groupings consist of components that have not until now worked closely together. Others, such as Employment, are new, reflecting an expanded role. It could well be argued that the distinction between "Direct Services" and "Counselling Services" is overly fine. However, one of the main reasons for this division is that the result is two manageable departments, instead of one unmanageable department.
Business Enterprises Department:
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Direct Services Department
Counselling Services Department: