Board of Directors Executive Session
March 8, 1976 Outline of Minutes

• I. Distribution and discussion of material on rights, duties, and liabilities of Boards.
• II. Executive Director's Report:
  • A. This is a sensitive subject, discussion not to be repeated.
  • B. There has been deficit spending.
    • 1. To rectify:
      • a. Received $73,000 from Kaiser Foundation
      • b. Wheelchair Repair paying portion of rents, phone
      • c. new copier
      • d. cut-down on longdistance telephoning
      • e. Fee schedule
      • f. Submitted request for vendor's license
      • g. Edna Brean's salary to come out of Kaiser grant and some billing to DR for counseling
      • h. Training package with Judy Heumann, Shel Berrol, Greg Sanders, Edna Brean, Cathy Dugan
      • i. Establishment of Procurement Department
        • 1. has gotten 2 typewriters, a vacuum cleaner and 12 vehicle servicings
      • j. Development Department—Hal Kirshbaum and Lynn Kidder
        • 1. Friends of CIL
        • 2. Don Galloway moved to give initial approval to concept of starting a Friends of CIL Board of Trustees to raise money for CIL. Jan McEwen seconded. Motion carried. Debby Kaplan will establish a Task Force to work on setting up the Board of Trustees and any implementation will be done in open meeting.
      • k. Comptroller grant approved for $36,000/18 mo.
        • 1. $7000 in matching funds needed.
        • 2. Grant includes $12,000 for remodelling.
      • l. Submitted City of Berk. and County of Alameda 76/77 Revenue Sharing applications.
        • 1. City-$25,000 for operational costs
        • 2. $132,000 for staffing.
      • m. CHD is reviewing legal services proposal
      • n. Submitted %37,000 proposal for computerizing CIL
      • o. Resubmitting Committee on Aging transportation proposal
      • p. CETA proposal submitted for 2 drivers, an R&D assistant, and 2 wheelchair repair trainees

III. Current Grants                                                        

Grants	Amount	Dates
I&E	145,060.00	9/1/75-8/31/76
City of Berkeley	27,250.00	9/1/75-8/31/76
CAP Grant	23,700.00	12/1/75-11/30/76
Cty Alameda Revenue Sharing	101,000.00	9/1/75-8/31/76
Cty Alameda Revenue Sharing (Transportation)	70,000.00	7/1/75-6/30/76
BORP	60.00	Month
DR/Computer Training	84,600.00	11/1/75-10/31/76
Parking Lot Revenue	183.00	Month
Transportaion Revenue	200.00	Month
R&D	137,250.00	4/1/75-3/31/76
Center for Health Studies	410.00	Month
State of the Art	33,000.00	7/1/75-3/31/76
CETA (overhead)	200.00	Month
DR (salary for Edna Brean)	1,223.25	through 3/31/76
DR (Bill Bash training)	100.00	Month
Counselor Training Revenue	1.960.00	Every 3 weeks
OJT Payments
Ron Washington	600.00	Month
Earl McKeever	600.00	Month
Mary Wilson	333.33	Month
Phil Chavez	250.00	Month
Mass Mailing Donations	3,500.00
Newsletter Revenue	750.00
Advertising Revenue from last 2 newsletters	2,000.00
Wheelchair Repair Personnel	4,700.00	Month
Other cash donations	800.00

IV. Average Monthly Revenue

IV. Average Monthly Revenue
• I&E
•     7716.94
• City of Berkeley
•     2270.83
• CAP Grant
•     1975.00
• Cty Alameda Revenue Sharing
•     8416.67
• Cty Alameda Transportation
•     5833.33
• CTP
•     7000.00
• State of the Art
•     
• R&D
•     1437.50
• Counselor Training Project
•     2200.00
• Other
•     8300.00

55,150.27 Monthly Revenue

V. Average Monthly Expenses

V. Average Monthly Expenses
• Personnel
•     49,050.00
• Rent
•     3,700.00
• Telephones
•     1,900.00
• Utilities
•     250.00
• Office Supplies
•     600.00
• Copy Machine Rental
•     315.00
• Duplicating Expenses
•     800.00
• Office Maintenance
•     500.00
• (Security)
•     
• Transportation(gas)
•     600.00
• Transportation(other costs)
•     200.00
• Workman's Compensation
•     500.00
• Postage
•     100.00
• Staff Travel
•     1,500.00
• Equipment Purchases & Rental
•     800.00
• Newsletter Production
•     600.00
• Temporary Salaries
•     400.00
• Consultant Fees
•     400.00
• Computer Project Non-personnel costs
•     600.00

63,015.00 Monthly Expenses

VI. Outstanding Debts

VI. Outstanding Debts
• Internal Revenue Service (thru 12/31/75)
•     20,000.00
• Internal Revenue Service (thru 2/29/76)
•     16,000.00
• State of California (thru 2/29/76)
•     5,500.00
• March 1 Rent
•     3,100.00
• March 1 Payroll
•     13,000.00
• Architect
•     1,000.00
• Typist
•     1,200.00
• Other Outstanding Bills
•     7,000.00
• State Unemployment Insurance Fund
•     6,000.00
•     72,800.00
• less income due for Feb
•     -32,744.00
• Total deficit
•     40,056.00
• Continuuing Monthly deficit
•     7,864.00

VII. Board Discussion

Phil Draper—I would like to take $20,000 from the Kaiser grant to pay the Dec. 31st tax bill, to be replaced by revenue from the Friends of CIL.

Chuck Cole—We're going in the hole to the amount of $7,000 monthly plus the existing $41,000 deficit?

Phil Draper—$7,000 for this month. Monthly deficit will be reduced to about $1500 by the Kaiser grant.

Chuck Cole—What is the price of delay? What will happen and how soon?

Phil Draper—We will be fined for each month we don't pay the IRS. Fine is 10% or 2,000 a month.

Debby Kaplan—The liability in this case is with the Board at any time funds are transferred. Liable for mismanagement & waste of corporate finances.

Chuck Cole—Who has the effective lien on our resources?

Judy Heumann—The Feds and the state

Mary Jane Owen—Who can put us out of business fastest?

Debby Kaplan—The IRS.

Don Galloway—Is there any way to look at the money we have control over and cut back somewhere?

Phil Draper—Our discretionary funds are our services money.

Judy Heumann—One thing to look at immediately is how the number of part-time staff is affecting us; the amount of work time lost by having so many part-time staff. Do we need all this staff? Could we save money and get more done?

Debby Kaplan—We need a list of which people are attatched to funding and which not; who can be laid off; what people could go full-time without having SSI benefits. Is there any plan we can make to pay the IRS in installments?

Bill McGregor—I can call and find out.

Debby Kaplan—Appoint Chuck Cole and Hale Zukas to the Budget and Finance Task Group.

Chuck Cole moved that the Budget and Finance Task Group meet with the staff to produce a budget by April 15, 1976. Jan McEwen seconded. Motion carried.

Chuck Cole appointed Vice-Chairperson. Will chair March 29 regular Board meeting.