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Collection Guide
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Inventory of the California State Historical Association Records
F3197, R333  
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Series Description

F3197:1

Series 1 California War History Committee File 1918-1922

Physical Description: 1 file folder

Arrangement

Arranged chronologically by meeting date.

Scope and Content Note

Under the jurisdiction of the Commission, the Committee papers include a statement of purpose, lists of Advisory War Cabinet sub-committees' members and State Council of Defense Personnel (1919) in addition to correspondence relating to the committee.
F3197:2

Series 2 Organization Papers 1923-1925 1927 1930 1936

Physical Description: 1 file folder

Arrangement

Arranged chronologically by date of creation.

Scope and Content Note

Organization papers of the Commission and Association include a copy of a Biennium Report; copies of correspondence to the Superintendent of Public Instruction; a proposed constitution; a copy of Senate Bill 764 (Statutes of 1927, chapter 753) establishing the Association; plus budget and property documents. In addition, files contain excerpts from State Board of Education minutes relating to the organization, staffing and program purpose.
F3197:3-37

Series 3 Owen C. Coy Correspondence 1916-1948

Physical Description: 35 file folders

Arrangement

Arranged alphabetically by correspondent.

Scope and Content Note

Files included original correspondence and a copy Coy's response. Subjects include requests for information regarding state and local history, Association membership and publications; Nugget subscriptions; Nugget drafts including proposed articles and illustrations; speeches; history courses; and pending legislation.
F3197:38

Series 4 Quarterly Reports 1930-1936

Physical Description: 1 file folder

Arrangement

Arranged chronologically by report date.

Scope and Content Note

Typescript quarterly reports that included minutes of annual Association meetings; membership data; proposed exhibits; distribution of publications; offered California history courses; pending legislation relating to landmarks; and Association budgets, including summaries of income and expenditures.
F3197:39-43

Series 5 Membership Records 1923-1941

Physical Description: 5 file folders

Arrangement

Arranged by subjects noted in the description below.

Scope and Content Note

For a number of years the Association relied on membership fees and donations to cover program expenses. Association membership records include lists of prospective members; letters received and copies sent relating to membership and sponsorship; list of state organizations interested in California history; blank school faculty membership forms; copies of form letters sent to secondary school principals.
F3197:44-79

Series 6 Fiscal Records 1915-1943

Physical Description: 2 cubic feet and 2 volumes

Arrangement

Arranged by the type of fiscal record noted in the description below.

Scope and Content Note

Financial records of the Commission and Association. Record of debits, credits, and expenses; biennial budget statements and related correspondence; membership and donation receipts; express receipts; bank statements; register of expenditures, supply orders and related correspondence; claims and schedule of bills filed; records of orders and shipments; and invoices and fiscal correspondence relating to the Nugget.
F3197:80-86

Series 7 Publicity Files 1924-1939

Physical Description: 7 file folders

Arrangement

Arranged chronologically by year and then by date.

Scope and Content Note

Files contain correspondence regarding speaking engagements and radio programs, as well as Association publicity flyers.
F3197:87

Series 8 California Pacific International Exposition Exhibit File 1936

Physical Description: 1 file folder

Arrangement

No file arrangement.

Scope and Content Note

The Association's list of artifacts and records displayed at the California Pacific International Exposition in San Diego. The file also includes a photograph of the exhibit and a register of visitors' daily counter sheets.
F3197:88

Series 9 California History Lectures and Study Courses 1925-1927

Physical Description: 1 file folder

Arrangement

Arranged chronologically by date.

Scope and Content Note

Lecture notes and course materials used by Owen C. Coy to instruct California history and government extension classes through the University of California. The file also includes course catalogues and correspondence.
F3197:89

Series 10 Junior Historian Movement File 1947

Physical Description: 1 file folder

Arrangement

No file arrangement.

Scope and Content Note

The Junior Historian Movement was the Association's program to develop local high school history clubs. The club members encouraged students to better "understand the background and heritage of himself and his community." Files include background text and American Association for State and Local History Bulletin used to reference the Junior Historian Movement in public schools.
F3197:90-129

Series 11 California History Nugget 1924-1935

Physical Description: 37 file folders

Arrangement

Arranged chronologically by year and then alphabetically by subject.

Scope and Content Note

Copies of the newsletters, California History Nugget, created and published by the Association. The California Dept. of Education distributed the publication to Association members and subscribers. The newsletter was also distributed as instructional material for seventh and eighth grade California history classes.
Other materials include subscription and related correspondence; correspondence related to printing orders; manuscripts for reference and publication; publication lists; lists of bibliographic subjects; proposed topics and prospective writers; revisions; legends; and correspondence related to content and publicity.
F3197:130-132

Series 12 Other Publication Correspondence 1924-1929 1934 1936

Physical Description: 3 file folders

Scope and Content Note

Arranged chronologically by year and then by date.
Association correspondence of a proposed quarterly magazine; publication lists of available periodicals, books, and monographs for sale; in addition to original and copies, of correspondence relating to a Pictorial History of California.
F3197:133

Series 13 Works Progress Administration Projects Monthly Narrative Reports 1936

Physical Description: 1 file folder

Arrangement

Arranged chronologically by report date.

Scope and Content Note

A Works Progress Administration (W.P.A.) projects created to classify, index, and collate Association records. Each narrative report includes the purpose of the project, plus an overview of work completed, work in progress, and work to be completed. Work projects included news clipping classification, filing, creation of a directory, index of landmarks and place names, and well as miscellaneous office activities.
F3197:134-170

Series 14 List of Place Names 1940-1941

Physical Description: 38 file folders

Arrangement

Arranged alphabetically by county and then by place name.

Scope and Content Note

Sponsored by the Works Progress Administration (W.P.A.), the Association gathered and compiled information to create an index of landmarks and place names for most California counties. Files include typescript lists of geographical and historical place names.
F3197:171-173

Series 15 Los Angeles County Cemetery Survey Project 1936

Physical Description: 3 file folders

Arrangement

Project survey records are arranged chronologically, and the cemetery and field workers payrolls are arranged alphabetically.

Scope and Content Note

Project co-sponsored by the National Youth Administration and the Association to survey Los Angeles County cemeteries. Files include information regarding the purpose of the project, a field worker's manual, work sheets, field reports, monitor reports, correspondence, and memoranda. Also included are two groups of 3x5 index cards. The first group of index cards contains cemetery data, including the name of the cemetery, address, superintendent's name, date established, size, and remarks. The second group contains field workers' payroll data, including the worker's name, address, identification number, occupation, pay rate, date paid, dates employment, and hours worked.