Guide to the Associated Students Records
© Copyright 2008 Special Collections & University Archives. All rights reserved.
2008-01-18
5500 Campanile Dr. MC 8050
San Diego, CA, 92182-8050
URL: http://library.sdsu.edu/scua
Email: scref@rohan.sdsu.edu
Phone: 619-594-6791
Guide to the Associated Students Records
1926/1994
Special Collections & University Archives
Overview of the Collection
Collection Title: Associated Students Records
Dates: 1926-1994
Identification: MS-0380
Creator:
Associated Students
Physical Description: 15.42 linear feet
Language of Materials:
English
Repository:
Special Collections & University Archives
5500 Campanile Dr. MC 8050
San Diego, CA, 92182-8050
URL: http://library.sdsu.edu/scua
Email: scref@rohan.sdsu.edu
Phone: 619-594-6791
Historical Note:
In 1921, the San Diego Normal School merged with San Diego Junior College to form San Diego State College. Initially, both
schools kept their separate student governing bodies. In May of 1922, however, these separate bodies combined into one student
organization, creating the Associated Student Body (ASB). Although ASB was the primary student organization, Associated Women's
Students and Associated Men's Students supplemented ASB, and provided more service-oriented activities. Campus President
Walter Hepner endorsed student governance, and so Associated Students remained a student-run organization with little to no
interference from campus administration. The campus held elections annually to select ASB's new student officers. On March
7, 1932, the State of California officially incorporated Associated Students (AS) as a non-profit corporation, making the
group a San Diego State affiliate.
In 1956, Associated Student fees became mandatory for all students on campus. This increase in budget led to an expansion
of AS services, events, programs, and facilities for students, faculty, and staff. AS facilities include the Aztec Center
(established in 1968), the Campus Childcare Center (1971), the Mission Bay Aquatic Center (started in 1975 in conjunction
with the University of California, San Diego), the Open Air Theater (the AS lease began in 1978), the Aztec Recreation Center
(1997), Viejas Arena (1997), and the Aquaplex (2007). Associated Students also runs Aztecs Shops, which includes the campus
bookstore. AS also ran the Cultural Arts Board, which promoted and coordinated cultural events on campus, including guest
speakers and performers such as the California Ballet Company, Raquel Welch, Andy Warhol, Teatro Campesino, Bill Cosby, Krishnamurti,
and Ralph Nader.
Today, Associated Students is one of the largest associated student groups in the California State University system, and
is administered by five elected student executive officers, the AS Council, and the Student Board of Directors. It operates
on a budget of over $20 million a year, twenty-five percent of which comes from student fees, and employs close to a hundred
full-time employees and about a thousand part-time employees. AS continues to promote educational, social, and cultural activities
and programs on campus; actively advocate for students; endorse leadership opportunities; and provide services to students,
faculty, staff, and alumni.
Access Terms
This Collection is indexed under the following controlled access subject terms.
Corporate Name:
San Diego State University
San Diego State University -- Students
San Diego State University. Associated Students -- Archives
San Diego State University. Associated Students -- History -- Sources
Genre/Form of Material:
Institutional Archives
Topical Term:
College students -- California -- San Diego
Student government -- California -- San Diego
Administrative Information
Separated Materials:
Series 6: Associated Women's Students was removed from this collection and integrated into the Associated Women's Students
Collection (MS-0449) in June of 2010.
Conditions Governing Use:
The copyright interests in some of these materials have been transferred to or belong to San Diego State University. The nature
of historical archival and manuscript collections means that copyright status may be difficult or even impossible to determine.
Copyright resides with the creators of materials contained in the collection or their heirs. Requests for permission to publish
must be submitted to the Head of Special Collections, San Diego State University, Library and Information Access. When granted,
permission is given on behalf of Special Collections as the owner of the physical item and is not intended to include or imply
permission of the copyright holder(s), which must also be obtained in order to publish. Materials from our collections are
made available for use in research, teaching, and private study. The user must assume full responsibility for any use of the
materials, including but not limited to, infringement of copyright and publication rights of reproduced materials.
Conditions Governing Access:
This collection is open for research.
Preferred Citation:
Identification of item, folder title, box number, Associated Students Records, Special Collections and University Archives,
Library and Information Access, San Diego State University.
Related Materials:
San Diego State University Historical Collection
University Archives Photograph Collection
University Archives Topical File
Uncataloged Periodicals
Arrangement of Materials:
I. Constitution, By-laws, Resolutions, 1935-1978
II. Election Files, 1959-1992
III. Officer Files, 1960-1998
IV. Council Files, 1926-1994
V. Board, Committee, and Task Force Files, 1944-1995
VII. Student Union Planning Files, 1963-1965
VIII. Aztec Center Files, 1956-1997
IX. Operation Files, 1955-1998
X. Activity and Project Files, 1938-1997
XI. Open Air Theatre Files, 1978-1987
XII. Cultural Arts Board and Visitor and Performer Files, 1964-1974
Scope and Contents
The
Associated Students Records (1926-1997) document the development, operation, and administration of Associated Students. The collection includes correspondence,
reports, memorandums, newspaper clippings, resolutions, meeting minutes, and agendas. The collection is divided into eleven
series:
Constitution,
By-laws,
Resolutions (1935-1978),
Election Files (1959-1992),
Officer Files (1960-1998),
Council Files (1926-1994),
Board, Committee, and Task Force Files (1944-1995),
Student Union Planning Files (1963-1965),
Aztec Center Files (1956-1997),
Operation Files (1955-1998),
Activity and Project Files (1938-1997),
Open Air Theatre Files (1978-1987), and
Cultural Arts Board Visitor and Performer Files (1964-1974).
The
Constitution, By-laws, Resolutions (1935-1978) document the administration of Associated Students. This series includes original by-laws, resolutions, codes,
policies, and constitutions, along with revisions and additions. These materials primarily date from the 1960s and 1970s,
with limited documentation for the 1930s and 1940s.
The
Election Files (1959-1992) document Associated Student election campaigns and results. The majority of materials date from the 1960s.
This series includes flyers, applications, reports, ballots, newspaper clippings, and results.
The
Officer Files (1960-1998) document the activities of Associated Student officers, especially during the 1960s and early 1970s. This series
consists of correspondence, managerial files, and guides.
The
Council Files (1926-1994) document AS Council's operation and administration, and provides extensive documentation of meeting minutes.
These files include member lists, directories, organizational charts, agendas, proposals, resolutions, meeting minutes, and
correspondence.
The
Boards, Committee, and Task Force Files (1944-1995) document the activities and administration of various AS committees, including the Activities Board, the Grassroots
Board, the International Board, the Off-Campus Housing Board, and the Loans and Scholarship Committee, among others. Each
committee has its own sub-series. Highlights include extensive documentation for the Cultural Arts Board. The series consists
of reports, minutes, correspondence, charters, budgets, and newspaper clippings.
The
Student Union Planning Files (1963-1965) document the creation and development of the Student Union. These files contain proposals, reports, surveys
and correspondence created before and during the construction of Aztec Center.
The
Aztec Center Files (1956-1997) document the creation, development, and administration of the Aztec Center on campus. These files provide extensive
documentation for the 1960s and 1970s, and include brochures, correspondence, meeting minutes, grand opening information,
and rosters. Of particular interest is a World War II servicemen's scrapbook. Between 1943 and 1945, the scrapbook was kept
in the campus cafeteria so that returning servicemen could sign the scrapbook and write short messages about their experiences
abroad and about their happiness returning to campus.
The
Operation Files (1955-1998) document AS' main operations primarily during the late 1960s and mid-1970s. The files consist of reports, correspondence,
newspaper clippings, brochures, calendars, and maps. There is particularly heavy documentation for AS budget activities,
including budget reports and purchase orders.
The
Activity and Project Files (1938-1997) document the planning and coordinating of AS projects and events including the Scripps Cottage Park, new student
orientation, and AS Recognition Day. These files include evaluations, awards, invitations, flyers, correspondence, and conference
material. The majority of these files date from the 1960s through 1980s, with scant documentation of the 1990s.
The
Open Air Theatre Files (1978-1987) document the administration and operation of the Open Air Theatre while under lease from AS. This series consists
of annual reports.
The
Cultural Arts Board Visitor and Performer Files (1964-1974) document the performances and appearances of noteworthy lecturers, performers, bands, dance and theatre troupes,
politicians, and academics invited to campus by AS. Filed by visitor name, these files consist of schedules, programs, purchase
orders, venue information, and correspondence.
Detailed List of Contents
Constitution, By-Laws, Codes, Resolutions
Box 1, Folder 1
Constitution of the Associated Students of San Diego State College
c. 1935
Box 1, Folder 2
By-Laws of Associated Students and Faculty
May 1959 - February 1976
Box 1, Folder 3
Proposed By-Laws, School of Education, Associated Students
1973
Box 1, Folder 4
By-Laws - Proposed Changes
1956, 1972, 1975, 1978
Box 1, Folder 5
Article XIII (Awards) of By-Laws
Box 1, Folder 6
Publicity Codes
1953, 1959, 1962, 1963
Box 1, Folder 7
Election Codes
October 1968, January 1977, 1978
Scope and Contents
(Few with No Date)
Box 1, Folder 8
Codes of Associated Students
1975
Box 1, Folder 9
Associated Students Policies
Scope and Contents
Expenditure of Associated Students Funds - 1976
Use of Alcoholic Beverages on Campus - 1976
Publicity - 1976
Food Dispensing and Selling - 1976
Perishable Food Events - 1976
Drawings - 1976
Selling - 1975
Montezuma Hall Lottery - 1978
Open Dance and Disco - 1978
Fund Raising (Amendment)
Box 1, Folder 10
Articles of Incorporation
1951
Box 1, Folder 12
Proposed Charter Change
1972
Box 1, Folder 14
Principles of Recognition of Student Organizations at San Diego State College
1961
Box 1, Folder 15
Code / Guide of Elections
c. 1966, 1968
Box 1, Folder 17
Elections Reports
Fall 1959 - Fall 1965
Box 1, Folder 18
Candidate Application and Personal Information Sheet for Associated Students Office
1965-1967
Box 1, Folder 19
Reservations for Voting Location and Equipment
1966-1967
Box 1, Folder 21
Election Results
1967, 1968, 1975, 1978
Box 1, Folder 22
Candidate's Application for Associated Students Committee
1968
Box 1, Folder 23
Newspaper Clippings
1960-1969, 1967, 1982-1988, 1992
Box 1, Folder 24
Information Sheets
1966, 1968
Box 1, Folder 28
Persident - Correspondence
1962, 1966-1967, 1970-1977
Box 1, Folder 29
Vice President - Correspondence
1970
Box 1, Folder 30
Secretary - Correspondence
Box 1, Folder 32
General Manager
1978-1981
Box 1, Folder 33
Graduate Manager
1960-1976
Box 1, Folder 34
Budget Administrator
1972-1978
Council
Scope and Contents
(Council Minutes are Located in Boxes 7 and 8)
Box 1, Folder 36
List of Members
1965-1998
Box 1, Folder 37
Directories / Rosters
1967-1968, 1975-1978
Box 1, Folder 38
Organizational Charts and Goals
c. 1978
Box 1, Folder 42
Letters / Memos
1951, 1978
Box 1, Folder 43
Miscellaneous Papers
1960
Boards, Committees, Task Forces
Box 2, Folder 4
Roster / Directory of Members
Box 2, Folder 10
Charter / By-Laws
1967, 1977
Box 2
Aztec Center Board (see Series: 8)
Box 2
Community Involvement Board
Box 2
Counseling Services and Placement Board
Box 2, Folder 20
Letters / Memos
1963, 1970
Box 2, Folder 23
Lecture Series - News Releases
1970-1971
Box 2, Folder 24
Lecture Series - Speakers' / Lecturers' Flyers
Box 2, Folder 25
Lecture Series - List of Taped Lectures
1977
Box 2, Folder 31
Policy Statements
1965, 1971
Box 2, Folder 33
Education Circus Committee
1969
Box 2, Folder 34
Cesar Chavez Lecture Petition
1987
Box 2, Folder 35
Concert Series - Calendars / Flyers, Programs
Box 2, Folder 36
Concert Series - Newspaper Clippings / News Releases
1966-1982
Box 2, Folder 38
Flyers / Programs for Various Events
Box 2, Folder 39
Film Committee - Letters / Memos
1970
Box 2, Folder 40
Film Series - News Releases
1968
Box 2, Folder 41
Film Series - Letters / Memos
1964, 1968
Box 2, Folder 42
Film Series - Flyers / Programs
Box 2, Folder 43
Film Series - Miscellaneous Papers
Box 2, Folder 44
Fine Arts Festival - Flyers / Programs
1970
Box 2, Folder 47
Recommendations
1973-1976
Box 2, Folder 49
Letters / Memos
1970-1976
Box 2, Folder 51
Organizations' Budget Requests
1975-1977
Box 2, Folder 54
Associated Business Students Council (ABSC)
1976
Box 2
Student-Faculty Health Services Board
Box 2
Long Range Planning Board
Box 2, Folder 67
Letters / Memos
1967-1968
Box 2, Folder 68
Newspaper Clippings
1967-1968
Box 2, Folder 69
Progress Reports
1962-1963
Box 2
Counseling Services and Placement Advisory Board
Box 2, Folder 71
Information Packet
1989-1990
Box 2, Folder 72
Agendas and Minutes
1989-1990
Box 3
Publications Board / Authority
Box 3, Folder 2
Charter / Constitution / By-Laws
1965-1973
Box 3, Folder 7
Blue Ribbon Commission (Daily Aztec) - Reports
1972-1975
Box 3, Folder 8
Blue Ribbon Commission (Daily Aztec) - Minutes
1973
Box 3, Folder 9
Blue Ribbon Commission (Daily Aztec) - Letters / Memos
1971-1974
Box 3
Retreat Committee on Incentives and Structure
Box 3, Folder 14
Letters / Memos
1960-1970
Box 3, Folder 15
Employees' Job Description
1970
Box 3, Folder 16
Newspaper Clippings
1959-1970
Box 3, Folder 23
Publicity / Flyers
1971-1980
Box 3
Campus Security Committee
Box 3, Folder 25
Campus Security Committee
1973
Box 3
Loans and Scholarships Committee
Box 3
Lectures and Assembly Committee
Box 3
Committee on Community - Campus Public Relations
Box 3
Academic Policy and Planning Committee
Box 3, Folder 33
Academic Policy and Planning Committee
Box 3
Student Grievance Committee
Box 4
Recreation Activities Board
Box 4, Folder 3
Letters / Memos
1973-1975
Box 4, Folder 6
Miscellaneous Papers
1976-1989
Box 4, Folder 7
Scrapbook of Budget and News Articles
1971-1972
Box 4, Folder 8
Scrapbook of Budget
1972-1973
Box 4, Folder 9
Scrapbook of News Articles
1972-1973
Box 4, Folder 10
Scrapbook of Budget and Purchase Orders
1973-1974
Box 4, Folder 11
Scrapbook of News Articles
1973-1974
Box 4, Folder 12
Scrapbook of Flyers, Photos, and News Articles
1974
Box 4, Folder 13
Scrapbook of Budget Reports and Purchase Orders
1975-1976
Box 4, Folder 14
Out-Door Recreational Services, Year-End Report
1976-1977
Box 4, Folder 16
Quarterly Report Sport Program
Fall 1976
Box 4, Folder 17
Recreational External Programs and Minutes from Recreation Advisory Board
Fall 1976
Box 4, Folder 19
Area Managers Correspondence
1977-1978
Box 5, Folder 10
Progress Reports
1963-1964
Aztec Center
Scope and Contents
(See Box 13 for Videos of Aztec Center Construction)
Box 5, Folder 16
Budget / Financial
1967-1975
Box 5, Folder 18
Preliminary List of Furnishings
1967
Box 5, Folder 21
Correspondence - C. Hanson, Aztec Center Coordinator
1968-1970
Box 5, Folder 22
Correspondence - J. Carruthers, Aztec Center Coordinator
1972-1976
Box 5, Folder 23
Staff - Minutes / Memos
1969-1970
Box 5, Folder 24
Dedication / Invitation / Grand Opening
1968
Box 5, Folder 25
Association of College Unions (ACU) Conference
1969
Box 5, Folder 29
Roster / Directory of Members
1973-1976
Box 5, Folder 31
Agendas, Minutes
1967-1988
Box 5, Folder 32
Agendas, Minutes
1976-1977
Box 5, Folder 34
Space Allocation Committee
1976
Box 5, Folder 36
World War II Servicemen Scrapbook
1943-1945
Scope and Contents
(Autographs by Students in Cafeteria During and After World War II (WWII))
Box 6, Folder 1
Activities Office - Memos
1972-1984
Box 6, Folder 2
Associated Students Guides, Promotional Brochures
1990
Box 6, Folder 3
Proposals for Use of Excess Associated Students Funds
1978
Box 6, Folder 4
Fraternity Status
1963-1964
Box 6, Folder 5
Aztec Study While You're Coloring Book
1968
Box 6, Folder 6
Summer Programs
1966-1971
Box 6, Folder 9
Associated Students Directory of On-Campus Organizations
1978-1979
Box 6, Folder 10
Youth Programs
1994, 1998
Box 6, Folder 13
Associated Students Report
1960
Box 6, Folder 16
Associated Students Newspaper Clippings / Press Releases
1971
Box 6, Folder 18
Accountants' Report
1966-1967
Box 6, Folder 20
Purchase Orders
1975-1976
Box 6, Folder 21
Accounting Procedures Manual for Associated Students
Box 6, Folder 22
Newspaper Clippings
1971-1972
Box 6, Folder 24
Associated Students Faculty and Course Evaluates by the Students
1983, 1984-1985
Box 6, Folder 25
Associated Students Finals Pressure Clinic
1970, 1983
Box 6, Folder 26
Associated Students Window
1975-1979
Box 6, Folder 27
Associated Students Recognition Day
1951
Box 6, Folder 30
Student Recreation Conference
1938
Box 6, Folder 31
College Club System - System Handbook
1994
Box 6, Folder 55
Associated Students Concerts (and High Prices for Tickets)
1986
Box 6, Folder 56
Inviatations to Speakers
1957-1971
Box 6, Folder 57
Associated Students Spring Fiesta
1984
Box 6, Folder 59
Louis Farrakhan Lecture
1984
Box 6, Folder 61
Events and Workshops
1977
Box 6, Folder 62
Increase in Fees
1975-1984
Box 6, Folder 63
Associated Students Good Neighbor Program
1997
Box 6, Folder 64
Associated Students Community Service Network (CSN)
1988
Box 6, Folder 32
Flyers, Programs, Agendas
1950-1975
Box 6, Folder 33
Proposal by Dave Sladky
1970
Box 6, Folder 37
Introduction to the Major
1968
Box 6, Folder 38
Activities Fair
1967-1969
Box 6, Folder 40
Painting the "S"
1963-1968
Box 6, Folder 42
Residence Hall Events
1969
Box 6, Folder 44
Opening Convocation
1965-1968
Box 6, Folder 45
Student Kits; Publicity
1967-1968
Box 6, Folder 48
Faculty Fireside
1967-1968
Box 6, Folder 50
Freshman Induction
1941, 1945
Box 6, Folder 54
Requests, Arrangements, Suggestion, Procedures
1965-1969
Box 6, Folder 55
Summer Season Annual Reports
1978-1987
Cultural Arts Board Visitors and Performers
