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University of California, Irvine, Guide to the Greek Life Records AS.131
AS.131  
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Administrative and subject files Series 1. 1983-2008

Physical Description: 1.6 Linear feet

Series Scope and Content Summary

This series primarily contains the files of Greek Life directors and advisors, including Carolyn Sterling, Kelly Willis, Chris Wexler, Ashley Dye, Lindsay Birtcil, and Brian T. Clarke. It also includes files from student leaders of the Panhellenic Association, Greek Presidents Council, and Interfraternity Council. It documents awards, events, and the administration of Greek life at UCI.

Series Arrangement

This series is arranged alphabetically by topic or name.
 

Awards

Box-folder 1 : 1

Certificates awarded 1983, 2004, undated

 

Greek awards packets

Box-folder 1 : 2-3

General 1990-1991, 2005

Box-folder 1 : 4

Alpha Phi 1998

Box-folder 1 : 5

Alpha Chi Omega 1997-1998

Box-folder 1 : 6-7

Delta Delta Delta 1997-1998, 2003

Box-folder 1 : 8

Pi Beta Phi 1997-1998

Box-folder 1 : 9

Greek awards winners lists 1994-2003

Box-folder 1 : 10

Greek man and woman of the year nominees lists 1994-2003

Box-folder 1 : 11-13

Greek man of the year nominees lists 2004-2006

Box-folder 1 : 14-16

Greek woman of the year nominees lists 2004-2006

Box-folder 1 : 17-18

Panhellenic Association Western Regional Greek Association nomination packets 2003, 2004

Box-folder 1 : 19

Panhellenic Association Western Regional Greek Association progress award application 1990

Box-folder 1 : 20

Black Greek Coordinating Council outline circa 1982-1983

Scope and Contents note

Contains a one-page outline of the guidelines for the Black Greek Coordinating Council, including the council's intended membership, function, and structure.
Box-folder 1 : 21

Clippings about Greek life at UCI 1997-2006, undated

 

Events and programs

Box-folder 1 : 22

Greek Awards Night fliers, event programs, and other materials 1996-2006

 

Seeking Alliances Through Leadership and Diversity (SALAD) program

Box-folder 1 : 23

Chapter surveys 2003

Box-folder 1 : 24-25

Curriculum and planning 2003

Box-folder 1 : 26

Participant evaluations 2003

 

Songfest

Box-folder 1 : 27

By-laws 1983

Box-folder 1 : 28

Director's manual 2001

Box-folder 1 : 29-31

Event programs 1986-2009

Box-folder 1 : 32

Fliers and press releases 1996-2006

Box-folder 1 : 33

Sponsor information and "Rep Manuals" 1994-2003

Box-folder 1 : 34

Winners lists 1989-1998, 2002-2003

Box-folder 1 : 35

Greek chapter grade point average (GPA) rankings 1983, 1992-1999

Box-folder 1 : 36

Greek Dry Rush Enforcement Board (DREB) forms 1999-2000

Box-folder 1 : 37

Greek expansion: procedures and correspondence 1989, undated

Box-folder 1 : 38

Greek membership statistics 1992, 1999-2000

 

Greek Presidents Council (GPC)

Box-folder 1 : 39

Bylaws undated

Box-folder 1 : 40

Correspondence 1982-1983

Box-folder 1 : 41-42

Manual 1993

Box-folder 2 : 1

Greek Scholarship manual and forms undated

Box-folder 2 : 2

Greek Village report

Box-folder 2 : 3

Group housing lease, draft of form 1993

 

Interfraternity Council (IFC)

Box-folder 2 : 4

Bylaws and constitution 1989, 1999, 2003

Box-folder 2 : 5

Guide to Fraternity Life handbook 1986, 1988

Box-folder 2 : 6

IFC and Panhellenic transition retreat packet 2002

Box-folder 2 : 7

Judicial procedures and blank forms 2003-2004, undated

Box-folder 2 : 8-9

President's files 1999-2000

Box-folder 2 : 10

Standing rules 2002, undated

 

Panhellenic Association

Box-folder 2 : 11

Blank forms 2001, undated

Box-folder 2 : 12

Bylaws and constitution 1989-1994

Box-folder 2 : 13-14

Director's files 2004

Box-folder 2 : 15

Meeting minutes and agenda 2003

 

Publications

Box-folder 2 : 16

Directory: Newport Harbor area alumnae 2004/2005-2006/2007

Box-folder 2 : 17

Fliers and event programs 1984-1996

 

Newsletters

Box-folder 2 : 18

Panhellenic Newsletter 1978

Box-folder 2 : 19

Panhellenic Press 2003-2009

Box-folder 2 : 20

Panhellenic Pride 1994-1995

 

Recruitment

Box-folder 2 : 21

Mechanics manual 2001-2004

Box-folder 2 : 22

Rules 2001-2004

Box-folder 2 : 23-27

Statistics 1989-2004

Box-folder 2 : 28

Risk management 1989, 2000

 

Publications

Box-folder 2 : 29

Directories 1993-2003

Box-folder 2 : 30

Fliers undated

Scope and Contents note

Primarily contains recruitment fliers for Greek life.
Box-folder 2 : 31-32

Greek recruitment brochures and handbooks 1988-2007

Box-folder 2 : 33

Greek Columns newsletter 1997-2001

Box-folder 2 : 34

Greek Times newsletter 2002-2005

 

Electronic records

Scope and Contents note

Comprises digital documents created or collected by Greek Life staff and transferred to the archives in electronic format.

Conditions Governing Access note

Access to archival original is restricted; use copy is available.
 

1998-2008 files

General Physical Description note: Numerous electronic documents in a variety of formats on DVD

Scope and Contents note

Includes agendas, calendars, photos, fliers, newsletters, brochures, event programs, rosters, grade reports, membership statistics, and constitutions and bylaws for IFC, Panhellenic Association, Songfest, Gamma Sigma Alpha, Order of Omega, and Pho Lambda.
Box-folder DM-001 : AS-131-DVD002-A

Archival original

General Physical Description note: 1 DVD
Box-folder DM-001 : AS-131-DVD002-U

Use copy

General Physical Description note: 1 DVD
 

Chapter files Series 2. 1977-2008, bulk dates 1995-2005

Physical Description: 1.0 Linear foot

Series Scope and Content Summary

This series comprises records about individual Greek chapters at UCI. Records include by-laws, constitutions, promotional materials, and correspondence. Most of the correspondence concerns rule violations and risk management.

Series Arrangement

This series is organized alphabetically by name.
 

Alpha Chi Omega

Box-folder 2 : 35

Constitution 1980

Box-folder 2 : 36

Correspondence and other materials 1999-2005

Box-folder 2 : 37

The Lyre magazine, vol. 80, no. 4, Summer 1977

Scope and Contents note

Contains article on new UCI chapter of Alpha Chi Omega.
Box-folder 2 : 38

Alpha Epsilon Pi constitution and correspondence 1998-1999, undated

Box-folder 4 : 12

Alpha Epsilon Phi information packet 2008

Box-folder 2 : 39

Alpha Kappa Alpha correspondence 1993

Box-folder 2 : 40

Alpha Phi correspondence, flier, and event program 1995-2002

 

Beta Theta Pi

Box-folder 2 : 41

Founding fathers program packet 2005

Box-folder 2 : 42

Correspondence, flier, and event program 1995-2002

Box-folder 2 : 43

Hazing incident: correspondence, articles, and reorganization plan 2002

Box-folder 3 : 1-2

Promotional packets and other materials undated

Box-folder 3 : 3

Delta Delta Delta correspondence and invitations 1998-2005

Box-folder 3 : 4

Delta Gamma correspondence 1995-2003

Box-folder 3 : 5

Delta Tau Delta promotional packet and introductory workbook undated

Box-folder 4 : 13

Epsilon Phi information packet 2007

Box-folder 3 : 6

Gamma Phi Beta correspondence and fliers 2000, undated

Box-folder 3 : 7

Kappa Alpha Theta correspondence 1999-2001

Box-folder 3 : 8

Kappa Delta Phi correspondence 1999

Box-folder 3 : 9

Kappa Kappa Gamma correspondence 1996-2002

 

Kappa Sigma

Box-folder 3 : 10

Caduceus magazine, vol. 100, no. 1, October 1982

Scope and Contents note

Contains cover article about new UCI chapter of Kappa Sigma.
Box-folder 3 : 11

Correspondence and alcohol policy 1993, 1995

Box-folder 3 : 12

Lambda Chi Alpha flier and expansion brochure 2000, undated

Box-folder 3 : 13-14

Phi Delta Theta correspondence and policies 1985-2000

Box-folder 3 : 15

Phi Gamma Delta correspondence, memoranda, and surveys 1996-2000

Box-folder 3 : 16

Phi Kappa Psi correspondence and notes 1996-2001

 

Phi Kappa Pi

Box-folder 3 : 17

Correspondence and notes 1996-2001

Box-folder 3 : 18

Risk management and pledge education manual 1997-1998

Box-folder 3 : 19

Pi Beta Phi bylaws, correspondence, and position statements 1998-2006, undated

Box-folder 3 : 20

Pi Kappa Alpha IFC expansion application 2000

Box-folder 3 : 21

Sigma Alpha Epsilon correspondence and mission statement 1994-1999

Box-folder 4 : 13

Sigma Kappa information packet 2008

Box-folder 3 : 22

Sigma Nu correspondence, policies, and other materials 1987-2000, undated

 

Sigma Phi Epsilon

Box-folder 3 : 23

Balanced Man project handbook, event programs, and other materials 1995-2000

Box-folder 3 : 24

Chapter plans 2000

Box-folder 3 : 25

Correspondence and reports 1989-2002

Box-folder 3 : 26

Expansion proposal 1989

Box-folder 3 : 27

Guide to Brotherhood handbook 1986

 

Reference publications Series 3. 1978-2007, undated, bulk 1984-2007

Physical Description: 1.2 Linear feet

Series Scope and Content Summary

This series contains national level publications from fraternities and sororities that were collected and maintained by the UC Irvine Fraternity and Sorority Resource Library.

Series Arrangement

This series is arranged alphabetically by name.
Box-folder 13

Anson, Jack L. and Robert F. Marchesani Jr. Baird's Manual of American College Fraternities. Indianapolis: Baird's Manual Foundation. 1991

Box-folder 3 : 28

Kappa Delta and Zeta Tau: Stand Up! Stand Out! undated

Box-folder 3 : 29

Kappa Sigma: Brotherhood Development Guide undated

 

National Interfraternity Conference (NIC)

Box-folder 3 : 30

Brotherhood Building Activities undated

Box-folder 3 : 31

Hazing; Breaking Down Hazing and Building Up Brotherhood undated

Box-folder 3 : 32

IFC Officer Manuals undated

Scope and Contents note

Contains seven manuals on various topics, including alcohol, academics, disciplinary matters, public relations, and community service.
Box-folder 3 : 33

Retreat Workbook undated

Box-folder 3 : 34

National Interfraternity Conference and National Panhellenic Conference: Alcohol Free Housing Resource undated

 

North-American Interfraternity Conference

Box-folder 3 : 35

Alcohol Summit Program Guide and Workbook and Workbook and Implementation Guide undated

Box-folder 3 : 36

Diversity Workbook undated

Box-folder 3 : 37

New Member Education Resource undated

Box-folder 3 : 38

IMPACT Facilitator Guide and participant booklet undated

 

National Panhellenic Conference (NPC)

Box-folder 4 : 1

Guide to Faculty Advisors undated

Box-folder 4 : 2

Resource for College Panhellenics 2007

Box-folder 4 : 3

Phi Gamma Delta: Quest for Excellence materials undated

Box-folder 4 : 4

Prevention Research Institute: Thetas Talking About Alcohol; the Greek Consortium 1992

Box-folder 4 : 5

Sigma Alpha: National Laws 1985

Box-folder 4 : 6

Sigma Chi: Guide to I-Week; Preparation for Brotherhood Program undated

 

Sigma Nu Leadership Ethics Achievement Development (LEAD)

Box-folder 4 : 7

All Chapter LEAD Programming Facilitator Manual undated

Box-folder 4 : 8-10

LEAD facilitator manuals for phases I, II, and IV 2001

Box-folder 4 : 11

Miscellaneous university recruitment brochures 1991-1996

Scope and Contents note

Contains Greek recruitment brochures from the University of California, Santa Barbara (UCSB) and the University of Southern California (USC).
 

Photographs Series 4. 1998-2008, undated

Physical Description: 1.0 Linear foot

Access

Photographic negatives are restricted. Researchers must wear gloves while viewing photographs.

Series Scope and Content Summary

This series contains photographs of Greek Life activities and events at UCI, including recruitment, formals, benefits, and conferences. Also includes group portraits of various UCI fraternities and sororities.

Series Arrangement

Materials are arranged by format.

Processing note

Loose photographs are not sleeved.
Box-folder 5 : 1-4, 6 : 1

Albums 2001-2005

Scope and Contents note

Albums contain color photos of various Greek life events, such as formal recruitment, Wayzgoose fair, Songfest Playday, and award ceremonies.
Box-folder 6 : 2

Contact sheet undated

 

Digital photographs

Scope and Contents note

Comprises digital documents created or collected by Greek Life staff and transferred to the archives in electronic format.

Conditions Governing Access note

Access to archival original is restricted; use copy is available.
 

Songfest 2008

General Physical Description note: Digital photographs, primarily in jpeg format, on DVD
Box-folder DM-001 : AS-131-DVD001-A

Archival original

General Physical Description note: 1 DVD
Box-folder DM-001 : AS-131-DVD001-U

Use copy

General Physical Description note: 1 DVD
Box-folder 568-H-4

Negatives circa 1998-2003, undated

Conditions Governing Access note

Restricted.
 

Photographic prints

Scope and Contents note

Contains approximately 500 color prints. Most prints are 4 x 6.
Box-folder 6 : 3

Chancellor Ralph Cicerone with UCI painted on his face 2001

Box-folder 6 : 4,7

General circa 1998-2005

Box-folder FB-065 : 4

Scrapbook pages undated

Scope and Contents note

Contains loose 12x12 inch scrapbook pages from Kappa Alpha Theta, Alpha Chi Omega, Pi Beta Phi, Alpha Phi, and an identified group.
 

Video recordings Series 5. 1987-2001, undated

Physical Description: 1.6 Linear feet

Access

Viewing copies for UCI-related videos must be made for researcher use. Videos that are not about UCI may be viewed without restriction.

Series Scope and Content Summary

This series contains video recordings related to the Greek community at UCI. Most of these videos promote Greek Life or record events, such as Songfest. This series also contains educational and leadership training videos collected by the UCI Fraternity and Sorority Resource Library on topics of interest to leaders and members of the Greek community at UCI.

Series Arrangement

This series is divided into two categories: recordings related to UCI Greek Life and recordings produced non-UCI groups.
 

UCI-related video recordings

Box-folder 9

Elizabeth Glaser story from E! True Hollywood 1998

Scope and Contents note

The Elizabeth Glaser Pediatric AIDS Foundation received the proceeds from Songfest in 2001.
 

Recruitment 1998-1999

Box-folder 9

3 VHS archival originals

Box-folder 11

1 VHS viewing copy

 

Songfest 1990-1991, 1994-1995

Box-folder 8

4 U-matic archival originals

Box-folder 9

6 VHS archival originals

Box-folder 11

1 VHS viewing copy

Box-folder 10-11

Non-UCI video recordings 1987-2001, undated

General Physical Description note: 37 VHS viewing copies

Scope and Contents note

Recordings include productions by the Interfraternity Conference, the Panhellenic Conference, and national-level fraternities and sororities. These videos promote Greek communities and provide information on risk management, recruitment, and community service. Some videos focus on topics of concern such as the prevention of hazing, AIDS infection, date rape, and alcohol and drug abuse.
 

Realia Series 6. 2006, undated

Physical Description: 0.3 Linear feet

Series Scope and Content Summary

This series contains a t-shirt reading "UCI Greeks," a note-pad and pen distributed during Panhellenic recruitment in 2006, and 2009 homecoming medallions.
Box 12

T-shirt, note-pad, and medallions. 2006-2009

 

Unprocessed addition 2014 Accession 2014.035 2005-2013

Physical Description: 1.0 Linear foot

Access

This addition to the collection is unprocessed. Access to original disk media is restricted. Please contact the Department of Special Collections and Archives in advance to request access.

Series Scope and Content Summary

This series contains information about Greek Songfest including DVDs and pamphlets from the events. There is also material pertaining to various fraternities and sororities documenting recruitment and expansion efforts, activities, and programs. Additionally there is material on Greek Life Administrative Intern and President Council Agendas.