Finding aid to the Square and Circle Club Records

Series 1 Administration, 1931-2002

Physical Description: 2.5 cubic feet

Scope and Contents

Meeting minutes and committee files constitute the bulk of this series; the club’s community activism is evidenced throughout the minutes, and the committee files detail how the club functioned to achieve its philanthropic goals.

Arrangement

Divided into four subseries: 1.1: Constitution and Bylaws; 1.2: Minutes; 1.3: Committee Files; and 1.4: Facilities. Arranged in reverse chronological order within subseries.

Subseries 1.1 Constitution & Bylaws, 1946-1998

Box 1, Folder 1

Bylaws, Friendship Fund, 1946

Box 1, Folder 2

Constitution and Bylaws, 1949–1998, undated

Box 1, Folder 3

Constitution and Bylaws Revisions, Ballots, 1981

Box 1, Folder 4

Constitution and Bylaws Revisions, Notes, 1987 , 1998

Box 1, Folder 5

Constitution and Bylaws Strategic Planning Notes, 1997-1998

Subseries 1.2 Minutes, 1931-1999

Arrangement

Arranged in reverse chronological order.

Box 1, Folder 6

Board, July 1998 - July 1999

Box 1, Folder 7

General, July 1998 - July 1999

Box 1, Folder 8

Board, July 1996 - June 1998

Box 1, Folder 9

General, July 1996 - June 1998

Box 1, Folder 10

Board, July 1994 - June 1996

Box 1, Folder 11

General, July 1994 - June 1996

Box 1, Folder 12

Board, July 1993 - June 1994

Box 1, Folder 13

General, July 1993 - June 1994

Box 1, Folder 14

Board, July 1992 - June 1993

Box 1, Folder 15

General, July 1992 - June 1993

Box 1, Folder 16

Board, July 1990 - June 1992

Box 1, Folder 17

General, July 1990 - June 1992

Box 1, Folders 18-19

Board, July 1989 - June 1990

Box 1, Folder 20

General, July 1989 - June 1990

Box 1, Folder 21

Board, July 1988 - June 1989

Box 1, Folder 22

General, July 1988 - June 1989

Box 1, Folder 23

Board, July 1987 - June 1988

Box 1, Folder 24

General, July 1987 - June 1988

Box 1, Folder 25

Board, July 1986 - June 1987

Box 1, Folder 26

General, July 1985 - June 1987

Box 1, Folder 27

Board, July 1983 - June 1986

Box 1, Folder 28

General, July 1983 - June 1985

Box 2, Folder 1

Board, July 1979 - June 1983

Box 2, Folder 2

General, July 1979 - June 1983

Box 2, Folder 3

Board, July 1975 - June 1979

Box 2, Folder 4

General, July 1975 - June 1979

Box 2, Folder 5

Board, July 1970 - June 1975

Box 2, Folder 6

General, July 1970 - June 1975

Box 2, Folder 8

General, July 1965 - June 1970

Box 2, Folder 9

Board, July 1962 - June 1965

Box 2, Folder 7

Board, July 1965 - June 1970

Box 2, Folder 10

General, July 1962 - June 1965

Box 2, Folder 11

July 1959 - June 1962

Box 2, Folder 12

January 1955 - June 1959

Box 2, Folder 13

1958

Box 2, Folder 14

March 1952 - December 1954

Box 2, Folder 15

January 1950 - December 1951

Box 2, Folder 16

January 1949 - December 1949

Box 2, Folder 17

January 1948 - December 1948

Box 2, Folder 18

January 1947 - December 1947

Box 2, Folder 19

July 1943 - December 1946

Box 2, Folder 20

January 1941 - June 1943

Box 2, Folder 21

September 1935 - November 1940

Box 2, Folder 22

January 1931 - August 1935

Subseries 1.3 Committee Files, 1961-1998

Arrangement

Arranged by committee, then in reverse chronological order.

Box 3, Folder 1

Ad-Hoc, 1961 , 1973 , 1987

Box 3, Folder 2

Evaluation, 1965-1973 , 1991

Box 3, Folder 3

Membership, Applications, 1986-1990

Box 3, Folder 4

Membership, Attendance, 1991-1992

Box 3, Folder 5

Membership, Attendance, 1985-1988

Box 3, Folder 6

Membership, Attendance, July 1975 - November 1976

Box 3, Folder 7

Membership, Attendance, 1973 - June 1975

Box 3, Folder 8

Membership, Attendance, 1968-1973

Box 3, Folder 9

Membership, Attendance, 1952-1968

Box 3, Folder 10

Membership, Reports, 1985-1994

Box 3, Folder 11

Nominating, 1961-1962

Box 3, Folder 12

Officer Duties, 1973-1988

Box 3, Folder 13

Program, 1980–1992

Box 3, Folder 14

Service, December 1997 – November 1998

Box 3, Folder 15

Service, July 1981 – October 1989

Subseries 1.4 Facilities, 1958-1997

Arrangement

Arranged by type.

Box 3, Folder 16

Custodian Files, 1958–1997, undated

Box 3, Folder 17

Insurance Policies, 1959 , 1988–1993

Box 3, Folder 18

Lease, 1943 , 1991–1997

Series 2 Correspondence, 1932–2001

Physical Description: 2.0 cubic feet

Scope and Contents

This series contains correspondence documenting the Square and Circle Club's extensive community contacts and influence. Includes informal letters and cards from club members, as well as communications and solicitation letters from outside organizations that provide insight into the evolving needs of the area over a 69-year period. Of particular note are the letters from American soldiers in Korea (1951-1952) and the correspondence between the club and Judy Yung, author of Unbound Feet, which features the women of Square and Circle Club.

Arrangement

Arranged in reverse chronological order.

Box 3, Folder 19

January 1999 – February 2001

Box 3, Folder 20

February 1997 – December 1998

Box 3, Folder 21

August 1994 – September 1996

Box 3, Folder 22

August 1993 – May 1994

Box 3, Folder 23

July 1992 – June 1993

Box 3, Folder 24

July 1989 – April 1992

Box 3, Folder 25

July 1988 – June 1989

Box 3, Folder 26

July 1987 – June 1988

Box 3, Folder 27

June 1986 – June 1987

Box 3, Folder 28

July 1984 – May 1986

Box 3, Folder 29

July 1982 – June 1984

Box 3, Folder 30

July 1981 – June 1982

Box 3, Folder 31

July 1980 – June 1981

Box 3, Folder 32

July 1979 – June 1980

Box 3, Folder 33

July 1978 – June 1979

Box 4, Folder 1

July 1977 – June 1978

Box 4, Folder 2

July 1976 – June 1977

Box 4, Folder 3

January 1975 – June 1976

Box 4, Folder 4

July 1974 – December 1974

Box 4, Folder 5

July 1973 – June 1974

Box 4, Folder 6

July 1972 – June 1973

Box 4, Folder 7

July 1971 – June 1972

Box 4, Folder 8

July 1970 – June 1971

Box 4, Folder 9

July 1969 – June 1970

Box 4, Folder 10

July 1968 – June 1969

Box 4, Folder 11

July 1967 – June 1968

Box 4, Folder 12

July 1966 – June 1967

Box 4, Folder 13

July 1965 – June 1966

Box 4, Folder 14

"The Heaven’s Angels", 1965

Box 4, Folder 15

July 1964 – June 1965

Box 4, Folder 16

July 1963 – June 1964

Box 4, Folder 17

July 1962 – June 1963

Box 4, Folder 18

January 1962 – June 1962

Box 4, Folder 19

July 1961 – December 1961

Box 4, Folder 20

July 1960 – June 1961

Box 4, Folder 21

July 1959 – June 1960

Box 4, Folder 22

July 1958 – June 1959

Box 4, Folder 23

July 1957 – June 1958

Box 4, Folder 24

January 1956 – June 1957

Box 4, Folder 25

July 1953 – December 1955

Box 5, Folder 1

July 1952 – June 1953

Box 5, Folder 2

July 1951 – June 1952

Box 5, Folder 3

July 1948 – June 1951

Box 5, Folder 4

1942–1948

Box 5, Folder 5

1932–1933

Series 3 Community Service Projects, 1950-2001

Physical Description: 1.0 cubic feet

Scope and Contents

This series focuses upon the club's standing service and donation commitments that were administered by the service committee. These commitments include scholarships, camperships, hospital volunteering and On Lok Senior center donations. As-needed aid to various requesting institutions are also included.

Related Materials

See also Series 2. Correspondence for possible overlapping materials.

Arrangement

Arranged in reverse chronological order.

Box 5, Folder 6

January 1999 – 2001

Materials Transferred

Photos removed to SF Historical Photo Collection.

Box 5, Folder 7

1996 – November 1998

Box 5, Folder 8

1995

Box 5, Folder 9

January 1993 – November 1994

Box 5, Folder 10

August 1991 – December 1992

Box 5, Folder 11

July 1990 – June 1991

Box 5, Folder 12

January 1990 – June 1990

Materials Transferred

Photos removed to SF Historical Photo Collection.

Box 5, Folder 13

July 1989 – December 1989

Box 5, Folder 14

January 1989 – June 1989

Materials Transferred

Photos removed to SF Historical Photo Collection.

Box 5, Folder 15

June 1988 – December 1988

Materials Transferred

Photos removed to SF Historical Photo Collection.

Box 5, Folder 16

January 1988 – June 1988

Box 5, Folder 17

July 1987 – Dec 1987

Box 5, Folder 18

May 1986 – June 1987

Box 5, Folder 19

July 1984 – July 1986

Materials Transferred

Photos removed to SF Historical Photo Collection.

Box 5, Folder 20

July 1983 – June 1984

Box 5, Folder 21

January 1983 – June 1983

Box 5, Folder 22

July 1981 – December 1982

Box 5, Folder 23

July 1980 – June 1981

Box 5, Folder 24

June 1978 – June 1980

Box 5, Folder 25

June 1976 – August 1977

Box 5, Folder 26

April 1970 – June 1975

Materials Transferred

Photos removed to SF Historical Photo Collection.

Box 6, Folder 1

January 1962 – December 1969

Box 6, Folder 2

February 1950 – November 1961

Materials Transferred

YMCA Committee photos removed to SF Historical Photo Collection.

Series 4 Fundraisers, 1952-2002

Physical Description: 1.5 cubic feet

Scope and Contents

This series contains detailed files of the club's service projects undertaken by the service committee. These projects include fashion shows, variety and musical shows, rummage sales, "phantom tea parties," New Year's Eve benefit balls, and the Square and Circle cook book. Each project in this series may include financial reports, ledgers, correspondence, invitations, press, and planning documents. Of particular note are the photographs of the 1961 New Year's Eve Charity ball and the files of the early variety shows and plays such as the 1959 play "My Fair Co-ed" and the 1953 "Goo-Ma Steps Out," complete with scripts and playbills.

Arrangement

Arranged chronologically by project.

Box 6, Folder 3

Show "Once Upon a Holiday," 1952

Box 6, Folder 4

Show "Goo-Ma Steps Out," 1953?

Box 6, Folder 5

Chinese New Year Festival, 1954

Box 6, Folder 6

Show "Song of Dynasty," 1954

Box 6, Folder 7

Rummage Sale , 1958

Box 6, Folder 8

Show "My Fair Co-ed," 1959

Box 6, Folder 9

Fashion Show "Imperial Palace," 1960

Box 6, Folder 10

New Year's Eve Ball, 1960

Materials Transferred

Photos removed to SF Historical Photo Collection.

Box 6, Folder 11

New Year's Eve Ball, 1961

Materials Transferred

Photos removed to SF Historical Photo Collection.

Box 6, Folder 12

Fashion Show "Imperial Palace," 1962

Box 6, Folder 13

Gourmet Dinner, 1964

Box 6, Folder 14

Fashion Show "Discotheque! Gaite!," 1965

Box 6, Folder 15

New Year's Eve Ball, 1966

Box 6, Folder 16

Fashion Show "Meandering Modes," 1968

Box 6, Folder 17

Arts and Fun Fair, 1968

Box 6, Folder 18

Rummage Sale, 1970

Box 6, Folder 19

Fashion Show "Ye Gladde Rags," 1971

Box 6, Folder 20

Dinner/Dance "Hawaiian Holiday," 1972

Box 6, Folder 21

Rummage Sale, 1973

Box 6, Folder 22

Fashion Show "Noel d’Elegance," 1973

Box 6, Folder 23

Rummage Sale, 1975

Box 6, Folder 24

Anniversary Album, 1975

Drawer 17, Folder OV 1

New Year's Eve Ball Poster, 1976

Box 6, Folder 25

Cookbook: Correspondence, 1977-1981

Box 6, Folder 26

Cookbook: Notes & Planning, 1977

Box 6, Folder 27

Cookbook: Sales Records, 1977-1981

Box 6, Folder 28

Fashion Show: "Panache," 1978

Box 6, Folder 29

Rummage Sale, 1980

Materials Transferred

Photos removed to SF Historical Photo Collection.

Box 7, Folder 1

Luau, 1980

Box 7, Folder 2

Fashion Show: "Spring Perspectives," 1985

Box 7, Folder 3

Bingo Night & Raffle, 1986?

Box 7, Folder 4

T-shirt Project , 1989

Box 7, Folder 5

Fashion Show: "Kaleidoscope of Fashion," 1988-1990

Materials Transferred

Photos removed to SF Historical Photo Collection.

Box 7, Folder 6

Fashion Show: "The Emerging Woman," 1991

Box 7, Folder 7

Fashion Show: "Fashion Renaissance," 1993

Box 7, Folder 8

Phantom Tea Party, 1994

Box 7, Folder 9

Fashion Show: "Kimono Couture," 1996

Box 7, Folder 10

Phantom Tea Party, 1997

Box 7, Folder 11

Fashion Show: "Elements of Fashion," 2000

Box 7, Folder 12

Phantom Tea, 2001-2002

Series 5 Member Events, Bulk, 1984-1999 1959–1999 (bulk 1984-1999)

Physical Description: 0.5 cubic feet

Scope and Contents

This series contains files on social and celebratory events planned by the Program Committee for the members of the club. Includes planning notes, correspondence, financial reports and invitations for the various events. Of particular note are the files on the 75th Anniversary of the club, which includes invitations, press, notes, and extensive planning documents.

Arrangement

Arranged chronologically.

Box 7, Folder 13

30th Anniversary, 1954

Box 7, Folder 14

35th Anniverary, 1959

Materials Transferred

Photos removed to SF Historical Photo Collection.

Box 7, Folder 15

Annual Dinner Dance, 1969

Box 7, Folder 16

50th Anniversary, Chinese New Year, Commemorative Tea, 1974

Box 7, Folder 17

Dinners, Trips, Anniversary, 1978-1981

Box 7, Folder 18

Anniversary Dinners, Christmas Parties, 1984-1990

Box 7, Folder 19

Anniversaries, Birthdays, 1990-1996

Materials Transferred

Photos removed to SF Historical Photo Collection.

Box 7, Folder 20

75th Anniversary: Invitations, 1999

Box 7, Folder 21

75th Anniversary: Planning & Publicity, 1999

Box 7, Folder 22

Member Events, 2002-2003

Series 6 Financial Records, 1924–2003

Physical Description: 1.5 cubic feet

Scope and Contents

This series details the club's accounting and allocation of monies to events and organizations. Account books and ledgers from 1924-1952 have suffered some water damage and are partially illegible. Because treasurer's reports and budgets were included on club meeting agendas, some also may be found attached to minutes in Series 1. Some financial records, as they pertain to fundraisers or member events, may also be found in Series 4 and 5.

Arrangement

This series is further divided into six subseries: 6.1: Treasurer's Reports; 6.2: Budgets; 6.3: Donations; 6.4: Tax Records; 6.5 Account Books and Ledgers; and 6.6: Miscellaneous Financial Records.

Subseries 6.1 Treasurer's Reports, 1958-2003

Arrangement

Further subdivided into annual and monthly reports, then arranged chronologically.

Box 7, Folder 23

Annual Reports, 1958–2003

Box 7, Folder 24

Monthly Treasurer's Reports, 1960–1970

Box 7, Folder 25

Monthly Treasurer's Reports, 1971–1997

Subseries 6.2 Budgets, 1959–1997

Arrangement

Arranged chronologically.

Box 7, Folder 26

Budgets, 1959–1997 1959–1997

Subseries 6.3 Donations, 1974–2003

Arrangement

Records of donations made to the club, arranged chronologically.

Box 7, Folder 27

Donations Received, 1974–2003

Subseries 6.4 Tax records, 1967–2003

Arrangement

Arranged chronologically.

Box 7, Folder 28

Tax Records, 1967–2003

Subseries 6.5 Account Books and Ledgers, 1924-2003

Arrangement

Account books include a variety of financial records, including expenditures, receipts, sales, and other financial records. Ledgers contain entries of debit, credit, and other financial transactions. Some volumes are specific to the General Account, Service Account, or Clubroom Fund. Arranged chronologically.

Box 8, Folder 1

Ledger, 1924–1932

Box 8, Folder 2

Ledger, 1933–1938

Box 8, Folder 3

Account Book, 1939–1947

Box 8, Folder 4

Ledger, 1948–1952

Box 8, Folder 5

Account Book, 1948–1956

Box 8, Folder 6

Service Fund Ledger, 1953–1958

Box 8, Folder 7

Club Room Fund Ledger, 1958–1959

Box 8, Folder 8

Ledgers, 1958–1961

Box 8, Folder 9

Ledger, 1961–1967

Box 8, Folder 10

Ledger, 1967–1973

Box 8, Folder 11

Service Fund Ledger, 1973–1974

Box 8, Folder 12

General Fund Ledger, 1973–1975

Box 8, Folder 13

Miscellaneous Ledger Sheets, 1987–2003

Subseries 6.6 Miscellaneous financial records, 1981–1989

Arrangement

Arranged chronologically.

Box 8, Folder 14

Miscellaneous Financial Records, 1981–1989

Series 7 Publicity/Press, 1953-2001

Physical Description: 0.5 cubic feet

Scope and Contents

This series contains the club's newsletter, the Square Circular, and newspaper clippings about the club. Various documents created for publicity or for informational purposes, such as the club motto and pledge, are also included in this series along with the Square and Circle song, an instrumental piano song with accompanying typed lyrics.

Arrangement

Arranged by format. Newsletters and clippings arranged in reverse chronological order.

Box 8, Folder 15

Circulars, 1995-1997 , 1998–1999 , 2001

Box 8, Folder 16

Circulars, January 1991 – October 1994

Box 8, Folder 17

Circulars, Bulk, 1990 February 1989 – December 1990 (bulk 1990)

Box 8, Folder 18

Circulars, July 1983 – December 1988

Box 8, Folder 19

Circulars, July 1981 – June 1982

Box 8, Folder 20

Circulars, June 1952 – March 1956

Box 8, Folder 21

Clippings, 1954–1960

Box 8, Folder 22

Pins, undated

Box 8, Folder 23

Slogans/Memorabilia, undated

Box 8, Folder 24

Song – instrumental with typed lyrics, undated