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Preliminary Inventory to the Servas International records
2010C15  
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Collection Details
 
Table of contents What's This?
  • Access
  • Publication Rights
  • Preferred Citation
  • Acquisition Information
  • Accruals
  • Historical Note
  • Scope and Content of Collection
  • Index of Major Groups

  • Title: Servas International records
    Date (inclusive): 1946-2010
    Collection Number: 2010C15
    Contributing Institution: Hoover Institution Archives
    Physical Description: 107 manuscript boxes, 3 oversize boxes (44.8 linear feet)
    Abstract: Bylaws, minutes, manuals, bulletins, newsletters, correspondence, writings, notes, reports, traveler and host lists and files, financial records, printed matter, and audiovisual material, relating to promotion of peace and international understanding, and especially to sponsorship of international travelers and international hospitality. Includes records of United States Servas, the American branch of Servas International, and papers of Bob Liutweiler, founder of Servas International.
    Physical Location: Hoover Institution Archives
    Language of the Materials: Mainly in English.
    Creator: Servas International.

    Access

    Collection is open for research.
    The Hoover Institution Archives only allows access to copies of audiovisual items. To listen to sound recordings or to view videos or films during your visit, please contact the Archives at least two working days before your arrival. We will then advise you of the accessibility of the material you wish to see or hear. Please note that not all audiovisual material is immediately accessible.

    Publication Rights

    For copyright status, please contact the Hoover Institution Archives.

    Preferred Citation

    [Identification of item], Servas International records, [Box number], Hoover Institution Archives.

    Acquisition Information

    Acquired by the Hoover Institution Archives in 2010.

    Accruals

    Materials may have been added to the collection since this finding aid was prepared. To determine if this has occurred, find the collection in Stanford University's online catalog at http://searchworks.stanford.edu/ . Materials have been added to the collection if the number of boxes listed in the online catalog is larger than the number of boxes listed in this finding aid.

    Historical Note

    Servas (meaning “we serve” in Esperanto) is a cultural exchange organization that was first established in 1948 by a group of individuals who hailed from a number of peace organizations in England and the United States. Its mission is to promote diversity and culture understanding through work, study, and a travel exchange program.
    Among its founding members was a peace activist Preston Bob Luitweiler, an American who held a strong belief in peace-building, and an opposition to World War II and the draft. Luitweiler’s and the other founding members’ convictions on social justice and culture exchange led them to create the Servas program.
    The founders hoped that through their travel exchange program which is based on hospitality and an “open door” travel policy, they would be able to promote an intercultural effort for social justice and compassion. As a result, a global network of hosts was established where people from all over the world have a chance to visit each other in their homes and learn from each other’s cultural philosophies and experiences.
    The program is represented by hosts in over 135 nations. Its members come from various educational, religious, and social backgrounds.
    Source: "US Servas." US Servas. January 1, 2010. Accessed December 4, 2014. https://www.usservas.org/.

    Scope and Content of Collection

    Materials in this collection document the mission and peace building efforts of the Servas International organization through: articles, brochures, bulletins, clippings, conference materials, correspondence, digital media, handbooks, manuals, meeting minutes, newsletters, notes, photographs, publications, reports, scrapbooks, and writings.
    When available, the original folder titles have been retained. An index to major groups has been created and included in this inventory; researchers should note, however, that the index is not exhaustive and not all the materials in the collection fall within the groups listed.
    Individuals with interest in international travel exchange programs, social justice, and peace building should find this collection of particular interest.

    Index of Major Groups

    An index of major groups has been created to draw attention to common groups of materials and their physical location within the collection. Major groups of this collection are: administrative file, Bob Luitweiler file, conference file, digital media file, financial records file, geographical file, organizational history file, photographs file, printed matter file, and travelers and hosts file.
    Box Numbers Groups
    10, 11, 13, 14, 16, 17, 18, 19, 28, 22, 29, 30, 31, 32, 40, 42, 43, 44, 45, 53, 55, 61, 62, 63, 65, 66, 69, 70, 74, 76, 77, 78, 79, 80, 82, 88, 89, 90, 91, 92, 93, 94, 95, 96, 99, 101, 102, 103, 105, 106, 107, 108, 109, 110 Administrative file, 1946-2010:

    Consists of correspondence, meeting minutes, projects, office and annual reports, office manuals and handbooks, staffing task force documents, cooperative endeavors with various peace and social justice organizations, government and legal filings, and client papers.
    19, 26-28, 38, 41, 45, 71, 72, 78, 79, 80 Bob Luitweiler file, 1949-2008:

    Contains files pertaining to the life and work of Bob Luitweiler: writings and stories, research materials and subject files, correspondence, notebooks with writing ideas, family documents and photos, as well as documents on various projects Luitweiler was involved in, such as the sustainable gardening project.
    4, 9, 11, 12, 14, 16, 17, 18, 29, 39, 61, 67, 68, 69, 88, 89, 90, 92, 94, 95, 97, 98, 99, 107, 108, 110

    Conferences file, 1966-2008:

    Consists of national and international conference and retreat materials, brochures, conference workshop materials, and attendance sheets. Includes minutes from various conferences: Los Angeles-1976, Denmark-1978, India-1980, Israel-1983, Rome-1986, France-1992, Melbourne-1995, Antigua and Guatemala-1998, Mexico-2006, and Thailand-2007.
    4, 8, 10, 29, 31, 37, 61, 75, 81, 78, 97, 100, 108

    Digital Media, circa 1990-2006:

    Comprised of zip discs, DDS-3 tapes, VHS, mini and compact cassette tapes, CDs, floppy discs and a hard drive.
    12, 16, 17, 18, 19, 21, 23, 25, 29, 48, 50, 74, 87, 88, 91, 92, 95

    Financial Records file, 1962-2007:

    Consists of application for tax exemptions, annual reports, donation and contributor documents, orders for Servas buttons, financial mismanagement materials, expenses and balance books, invoices and tax records, financial committee minutes, treasurer files, and financial statements.
    15, 41, 80, 90, 91

    Geographical file, 1973-2006:

    Comprised of correspondence, newsletters, and financial records regarding various geographical areas: Africa, Asia, Australia, Canada, Caribbean and Central America, China, USSR, and Europe.
    7, 8, 13, 14, 15, 16, 17, 18, 21, 38, 42, 43, 69, 93, 97, 99

    Organizational History file, 1952-2004:

    Consists of correspondence, articles, memorabilia, various documents pertaining to the history and background of the Servas organization.
    1, 6, 29, 30, 35-36, 38, 45, 76, 85, 100

    Photographs file, 1950-2001:

    Contains photographs, negatives, slides, proof sheets, albums, and scrapbooks documenting various Servas events, activities, meetings, and trips.
    1, 5, 9, 11, 12, 13, 14, 16, 18, 19, 28, 29, 38, 40, 41, 43, 66, 69, 71, 72, 73, 76, 78, 79, 81, 83, 88, 89, 92, 95, 97, 98, 99, 102, 110

    Printed matter file, 1952-2008:

    Includes articles, clippings, publications, pamphlets, brochures, postcards, newsletters, handbooks, bulletins, flyers, posters, and publicity materials.
    2, 3, 4, 11, 12, 13, 14, 16, 17, 18, 19, 20, 21, 29, 30, 31, 41, 42, 46, 51, 53, 54, 55, 56, 57, 58, 59, 60, 68, 73, 74, 75, 76, 78, 79, 83, 84, 89, 90, 91, 95, 98, 99, 103-106, 109, 110

    Travelers and Hosts file, 1969-2010:

    Includes various materials pertaining to the travel of Servas members: key persons files, correspondence and information sheets, documentation on group trips, information on international coordinators, host lists, host renewal forms, traveler renewal cards, information on travel fees, interviewer handbooks, host list supplements, information on the travel program, surveys, host welcome packets, interviewer checklists that were submitted with the travelers applications, alphabetical travelers files, and traveler reports.

    Subjects and Indexing Terms

    Liutweiler, Bob, 1918-2008.
    United States Servas.
    International travel.
    Peace.
    United States--Relations.