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Guide to the Orange County Social Services Agency Records
MS-SEA015  
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Collection Contents

Box 1 : 1-6

Central Intake Unit (CIU).

Scope and Content Note

Materials mostly consist of documents regarding the implementation and administrative functions of CIU, some Targeted Assistance Program (TAP) affiliated items are also included. CIU items related to TAP are also found with TAP II materials.
Box 1 : 1

Correspondence, 1986

Box 1 : 2-3

Planning and implementation materials, 1985.

Physical Description: 2 folders.

Scope and Content Note

Materials consist of agendas, budgets, correspondence, legislation, notes, and research.
Box 1 : 4-5

Policies and procedure, 1985-1986.

Physical Description: 2 folders.

Scope and Content Note

Materials consist of written policies and procedures as well as instructions, manuals, handbooks, and regulations and requirements.
Box 1 : 6

Reports, 1985-1986

Box 1

General institutional records and documents.

Box 1 : 7-12

Correspondence, meeting minutes, and notes, 1981-1990.

Physical Description: 6 folders.

Scope and Content Note

Items include materials relating to budget allocations, Dolores Churchill's (Deputy Director) meetings, state referrals, notes from the Refugee Forum Committee, and proposed refugee projects.
Box 1 : 13

Management plan, 1988-1991

Box 1 : 14

Policies and procedures, 1988-1989

Box 1 : 15-26

Reports.

Box 1 : 15-21

Internal and non-published reports, 1979-1990.

Physical Description: 7 folders.

Scope and Content Note

Includes management summaries, statistics and data; and various reports regarding Orange County's refugee community.
Box 1 : 22-26

Published reports.

Physical Description: 5 folders.

Scope and Content Note

Includes reports published by the Department of Social Services (DSS) and other agencies.
Box 1 : 27

Resolutions of the Orange County Board of Supervisors, circa 1980-1987

Box 1 : 28

Greater Avenues in Independence (GAIN) evaluation report

Box 2 : 1-7 and 8 : 1

Refugee Demonstration Project (RDP)

Box 2 : 1

Correspondence, 1986

Box 2 : 2-3

Planning and implementation materials, 1984-1985.

Physical Description: 2 folders.
Box 2 : 4

Budget, goals, and objectives, circa 1984-circa 1989

Box 2 : 5-6 and 8 : 1

Reports

Box 8 : 1

Caseload reports, computer printouts, 1985-1986.

Scope and Content Note

Printouts are calculations and tallies taken from data input into the project's automated information system.
Box 2 : 5

Correspondence and notes, 1985-1987

Box 2 : 6

Evaluation report, circa 1989

Box 2 : 6a

Miscellaneous reports and statistics, 1986-1987

Box 2 : 7-9

Refugee Employment Social Services (RESS)

Box 2 : 7

Budget allocations materials, 1985-1986

Box 2 : 8

Correspondence, 1984-1986

Box 2 : 9

Reports, 1987-1988

Box 2 : 10

RESS II / GAIN, correspondence and supporting materials, 1990-1991

Box 2 : 11-14 and 7 : 1

Refugee Resettlement Project (RRP)

Box 2 : 11

Correspondence, 1985-1986

Box 7 : 1

Churchill, Dolores, 1986 September 22.

Scope and Content Note

Includes excerpts from refugee resettlement reports Rediscovering governence: nonservice approaches to refugee resettlement 1(981) and Capturing the change: The input of Indochinese refugees in Orange County (1982).
Box 2 : 12-13

Planning and implementation materials, 1981-1982.

Physical Description: 2 folders.
Box 2 : 14

Reports, 1984-1986

Box 2 : 15 - 3 : 8, 7 : 2 and 8 : 2-4

Targeted Assisted Program (TAP).

Scope and Content Note

Materials relate to the creation and development of TAP and the overall administrative functions of the program throughout its funding stages (e.g., TAP I, TAP II).
Box 2 : 15-24 and 8 : 2-4

Automation and data systems development materials

Box 2 : 15 and 8 : 2-4

Automated system instructions

Box 8 : 2-4

Master menu and function descriptions, 1985.

Physical Description: 3 folders.

Scope and Content Note

Includes information on transfer files and test runs.
Box 2 : 15

Key commands and operation instructions, 1986

Box 2 : 16-21

Correspondence and notes, 1983-1986.

Physical Description: 6 folders.
Box 2 : 22-23

Data sub-committee material, 1986-1988.

Physical Description: 2 folders.

Scope and Content Note

Includes correspondence, meeting minutes, and notes.
Box 2 : 24

Memorandum of understanding (MOU), 1985

Box 2 : 25-27 and 7 : 2

Planning and implementation materials

Box 2 : 25

Background information and research, 1983

Box 7 : 2

Time expired refugees data, 1983

Box 2 : 26

Committee meeting minutes and notes, 1984-1986

Box 2 : 27

Correspondence, 1984-1986

Box 3 : 1-8

Policies and procedures

Box 3 : 1

Correspondence and notes, 1984-1986

Box 3 : 2-3

Contractor guidelines, handbooks, and monitoring procedures, circa 1984-1986.

Physical Description: 2 folders
Box 3 : 4

Miscellaneous materials regarding policies and procedures, 1983-1991

Box 3 : 5-8

Reporting procedures

Box 3 : 5-6

Instructions, operational manuals, and supporting documents, 1984-1986.

Physical Description: 2 folders.
Box 3 : 7

Sample report forms, 1983-1988.

Scope and Content Note

Organized alphabetically.
Box 3 : 8

Welfare grant reduction (WGR) reporting procedures and instructions, 1984-1986

Box 3 : 9 - 4 : 19 and 7 : 3

TAP I

Box 3 : 9-18 and 7 : 3

Contractors materials.

Scope and Content Note

Materials relate to outside organizations and agencies awarded TAP funding for providing social services to the Orange County refugee community.
Box 3 : 9-10

Contract agreements and contractor literature, 1984-1985.

Physical Description: 2 folders.

Scope and Content Note

Includes materials produced by or written about the contracting organizations. Materials are organized alphabetically.
Box 3 : 11

Correspondence, 1984-1985

Box 3 : 12-18

Proposals and grant applications, 1983.

Physical Description: 7 folders.

Scope and Content Note

Organized alphabetically.
Box 7 : 3

Vietnamese Youth Center proposal, appendix 7, 1984

Box 3 : 19-22

Planning and implementation materials

Box 3 : 19-20

Agenda, legislation, and supporting documents, 1983-1985.

Physical Description: 2 folders.

Scope and Content Note

Includes agenda item transmittals (AIT's), plan amendments and drafts, resolutions, sanctions, standard agreements, and supporting correspondence and notes.
Box 3 : 21

Bidder information and requests for proposal (RFP), 1983-1984.

Scope and Content Note

Materials relate to the bidding process and proposal solicitation from OCSSA to prospective contractors.
Box 3 : 22

Budget, goals, and objectives, 1984-1985

Box 3 : 23 - 4 : 19

Reports

Box 3 : 23-24

Contractors monitoring and status reports, 1984-1985.

Physical Description: 2 folders.
Box 4 : 1-7

County reports and supporting documents

Box 4 : 1-5

Final evaluation report and supporting documents, 1984-1986.

Physical Description: 5 folders.

Scope and Content Note

Materials include report drafts, editorial comments, data, and planning notes.
Box 4 : 6-7

Quarterly reports and correspondence, 1984-1985.

Physical Description: 2 folders.
Box 4 : 8

Projects summary report, 1984.

Scope and Content Note

Include evaluation reports and reviews on TAP I-funded activities.
Box 4 : 9-11

State reports and supporting documents, 1984-1986.

Physical Description: 3 folders.

Scope and Content Note

Statewide TAP evaluation reports administered by the CDSS.
Box 4 : 12-19

Targeted Assistance Programs Reporting Systems (TARS).

Scope and Content Note

Comprises required internal reports used to document statistical, demographic, and grant termination and reduction data to be completed by county welfare departments, CIU, or contractor.
Box 4 : 12-13

Caseload movement reports and assessments, 1984-1985.

Physical Description: 2 folders.
Box 4 : 14

Intake assessment and referral reports, 1984-1986

Box 4 : 15

Job retention and termination draft evaluation, 1985

Box 4 : 16

Refugee demographic reports, 1984-1985

Box 4 : 17

Refugee program reports statistics, 1985

Box 4 : 18-19

WGR reports and evaluation results, 1984-1985.

Physical Description: 2 folders.
Box 4 : 20 - 5 : 32, 7 : 4-10, and 8 : 5-6

TAP II

Box 4 : 20-25

Contractors materials

Box 4 : 20-22

Contract agreements and amendments, 1985.

Physical Description: 3 folders.
Box 4 : 23

Correspondence, 1985-1986

Box 4 : 24

List and description of contractors, 1984-1986

Box 4 : 25

Meeting minutes and notes, 1985-1986

Box 4 : 26

Correspondence and notes, circa 1984-1986

Box 4 : 27 - 5 : 22 and 7 : 4-8

Planning and implementation materials

Box 4 : 27-28

Agenda, legislation, and supporting materials, 1984-1986.

Physical Description: 2 folders.
Box 4 : 29-30

Bidder information and RFPs, 1984-1985.

Physical Description: 2 folders.
Box 5 : 1

Budget, goals, and objectives, 1985-1987

Box 5 : 2

Program overviews, 1985-1986

Box 5 : 3-22

User survey questionnaire development, response, and results, 1984.

Physical Description: 20 folders.

Scope and Content Note

Surveys, administered by OCSSA to refugee client base for needs assessment purposes, are multilingual and arranged by contractor, age, ethnic group and/or employment status.
Box 7 : 4-8

Survey responses from Cambodian community, 1984.

Physical Description: 5 folders.
Box 5 : 23-32, 7 : 9-10, and 8 : 5-6

Reports

Box 5 : 23-24

Contractors monitoring and status reports, 1985-1986.

Physical Description: 2 folders.
Box 5 : 25

County, quarterly reports, 1985-1986

Box 5 : 26

State biannual reports, 1985-1986

Box 5 : 27-32, 7 : 9-10, and 8 : 5-6

TARS reports and supporting documents

Box 5 : 27 and 8 : 6

Caseload movement reports

Box 8 : 6

Computer printouts, 1985-1986

Box 5 : 27

Evaluation results only, 1986

Box 5 : 28

Intake assessment and referral reports, 1985-1986

Box 5 : 29

Refugee demographic reports, 1985-1986

Box 8 : 5

Employment, computer printouts, 1985-1986

Box 5 : 30

Refugee program reports, 1985-1986

Box 7 : 9

Oversize reports, 1986-1987

Box 7 : 10

Referral reports, 1985-1986

Box 5 : 31-32

WGR reports and evaluation results, 1985-1986.

Physical Description: 2 folders.
Box 5 : 33-42 and 8 : 7

TAP IIA

Box 5 : 33

Contractors meeting minutes and notes, 1986-1988

Box 5 : 34-35

Correspondence, 1986-1987.

Physical Description: 2 folders.
Box 5 : 36-40

Planning and implementation materials

Box 5 : 36-37

Agenda, legislation, and supporting documents, 1984-1987.

Physical Description: 2 folders.
Box 5 : 38

Bidder information and RFPs, 1986

Box 5 : 39

Budget, goals, and objectives, circa 1985-1987

Box 5 : 40

Program overviews, 1985

Box 5 : 41-42 and 8 : 7

Reports, TARS

Box 8 : 7

Caseload reports, computer printouts, 1986

Box 5 : 41

Refugee demographic reports, 1987

Box 5 : 42

WGR reports, 1986-1987

Box 6 : 1

TAP III, federal notice, 1985

Box 6 : 2-10 and 7 : 11

TAP IV

Box 6 : 2

Contractors, list and description, 1986-1987

Box 6 : 3

Correspondence, 1986

Box 6 : 4-7

Planning and implementation

Box 6 : 4

Agenda, legislation, and supporting documents, 1986-1987

Box 6 : 5

Budget, goals, and objectives, 1986-1987

Box 6 : 6

Community meeting notes, circa 1986

Box 6 : 7

Program overviews, 1986

Box 6 : 8-10 and 7 : 11

Reports

Box 6 : 8

County quarterly reports, 1986-1987

Box 6 : 9-10 and 7 : 11

TARS reports and supporting documents

Box 7 : 11

Refugee demographic reports, 1987

Box 6 : 9

Refugee employment services statistics, 1987

Box 6 : 10

WGR reports, 1987

Box 6 : 11-16

TAP IVA

Box 6 : 11

Contractors meeting minutes and notes, 1988

Box 6 : 12-15

Planning and implementation materials

Box 6 : 12

Agenda, legislation, and supporting materials, 1987-1988

Box 6 : 13

Budget, goals, and objectives, 1988-1990

Box 6 : 14

Community meeting memos, circa 1988

Box 6 : 15

Refugee Employment Social Services (RESS) integration materials, 1988

Box 6 : 16

Reports, TARS, WGR termination and sanctions report, 1988

Box 6 : 17-38

TAP VI / RESS

Box 6 : 17-20

Contractors materials

Box 6 : 17-18

Contract agreements and amendments, 1990-1991.

Physical Description: 2 folders.
Box 6 : 19

Correspondence, 1989

Box 6 : 20

Meeting minutes and notes, 1989

Box 6 : 21-34

Planning and implementation materials

Box 6 : 21-25

Agenda, legislation, and supporting materials, 1988-1991.

Physical Description: 5 folders.
Box 6 : 26

Bidder information and RFPs, 1989

Box 6 : 27-29

Budget, goals and objectives, 1988-1991.

Physical Description: 3 folders.

Scope and Content Note

Includes RES II allocations.
Box 6 : 30

Community forum meeting minutes and notes, 1989-1990

Box 6 : 31

Correspondence, 1991

Box 6 : 32

Mutual Assistance Association (MAA) integration materials, 1989-1991

Box 6 : 33

Notes, 1989-1991

Box 6 : 34

Program overview of GAIN, 1991

Box 6 : 37-38

Reports

Box 6 : 37

Client pool report materials, 1986-1989

Box 6 : 38

Contractor status reports, 1990