Inventory of the State Civil Service Commission Records

Processed by Sven Kennedy
California State Archives
1020 "O" Street
Sacramento, California 95814
Phone: (916) 653-2246
Fax: (916) 653-7363
Email: ArchivesWeb@sos.ca.gov
URL: http://www.sos.ca.gov/archives/
© 2007
California Secretary of State. All rights reserved.

Inventory of the State Civil Service Commission Records

Collection number: R252

California State Archives

Office of the Secretary of State

Sacramento, California
Processed by:
Sven Kennedy
Date Completed:
April 2007
Encoded by:
Sara Roberson
© 2007 California Secretary of State. All rights reserved.

Descriptive Summary

Title: State Civil Service Commission Records
Dates: 1913-1934
Collection number: R252
Creator: State Civil Service Commission
Collection Size: 2.5 cubic feet of textual records and 2 reels of microfilm
Repository: California State Archives
Sacramento, California
Abstract: The records of the Civil Service Commission consist of 2.5 cubic feet of payroll sheets and meeting minutes from 1913 through 1934. The majority of files represented are payroll records for the period between 1913 and 1922.
Physical location: California State Archives
Languages: Languages represented in the collection: English

Administrative Information

Access

Collection is open for research.

Publication Rights

For permission to reproduce or publish, please contact the California State Archives. Permission for reproduction or publication is given on behalf of the California State Archives as the owner of the physical items. The researcher assumes all responsibility for possible infringement which may arise from reproduction or publication of materials from the California State Archives collections.

Preferred Citation

[Identification of item], State Civil Service Commission Records, R252.[Series Number], [box and folder number or microfilm number], California State Archives, Office of the Secretary of State, Sacramento, California.

Acquisition and Custodial History

The California State Archives acquired the State Civil Service Commission Records according to state law.

Administrative History

On June 16, 1913 the California State Legislature approved the State Civil Service Bill (Chapter 590 of Statutes 1913). This bill established the California State Civil Service Commission for the purpose of overseeing the administration of California's newly established civil service system. This State Commission was structured to consist of three members, appointed by the Governor to serve four-year terms. Any commissioner could be removed however by concurrent resolution of the State Senate and Assembly, adopted by a two-thirds majority in each house. In 1921 the Civil Service Commission was restructured, with one member being selected as executive member and existing president. Between 1921 and 1934, other amendments were made to the law relating to this commission. However, after 1921 provisions relating to appointment, removal, and duration of commission membership remained unchanged until 1934. In 1925, the two associate commission member's positions were eliminated allowing for only one commissioner. In 1927, all portions of the 1921 law relating to the Civil Service Commission were reenacted. Furthermore, the commission reestablished its three-member structure, with one executive member and two associate members. By 1929, the Civil Service Commission's authority and responsibilities were assigned to the Department of Finance. At the same time, a Division of Personnel and Organization was created and acquired the clerical and organization survey work previously done by the Civil Service Commission. On November 6, 1934, California voters approved an initiative measure that called for the establishment of a State Personnel Board to direct the State civil service system. Taking effect on December 20, 1934, this measure abolished the Division of Personnel and Organization and transferred all legal powers and duties of State officers and agencies relating to the civil service system to the newly formed State Personnel Board.

Scope and Content

The records of the Civil Service Commission consist of 2.5 cubic feet of payroll sheets and meeting minutes from 1913 through 1934. The majority of files represented are payroll records for the period between 1913 and 1922. In addition, this collection may be of particular relevance for research of State civil service employees between 1913 and 1934. For related documents after 1934, researchers should refer to the records of the State Personnel Board. The meeting minutes of the Civil Service Commission have been preserved on microfilm. The meeting minutes may be especially useful for research into the daily operations of the Civil Service Commission.

Related Collections at the California State Archives

Department of Finance Records
State Personnel Board Records
Governor's Papers

Indexing Terms

The following terms have been used to index the description of this collection in the library's online public access catalog.
California. Civil Service Commission
California State Personnel Board
California. Dept. of Finance. Division of Personnel and Organization


Series Descriptions

R252.1, Box 1/1-Box 3/17

Series 1 Payroll Sheets 1913-1922

Physical Description: 84 file folders

Arrangement

Arranged alphabetically by name of State agency.

Scope and Content Note

The payroll sheets list the pay records of State funded civil service institutions and departments overseen by the Civil Service Commission. Payroll sheets note the contracting State agency, employee names, their job titles, salaries, and month-by-month records of payment.
MF2:1(1-2)

Series 2 Meeting Minutes 1913-1934

Physical Description: 2 reels of microfilm

Arrangement

Arranged chronologically by meeting date.

Scope and Content Note

Meeting minutes reflect the policy, oversight, and administrative operations carried out by the State Civil Service Commission. Specifically, meeting minutes offer comprehensive weekly summaries of the work undertaken by the Civil Service Commission. Some of the commission proceedings included issues such as: appointments to agencies overseen by the Civil Service Commission, contract authorizations for state work, job suspension and removal hearings, salary negotiations, and Commission Resolutions.