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Inventory of the Board of Control Records
R127  
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Series Descriptions

 

Board of Examiners

F3349

Series 1 Minutes 1856-1857 1891-1910

Physical Description: 6 volumes

Arrangement

Arranged chronologically.

Scope and Content Note

Meeting Minutes provide an overview of Board issues and actions taken during official meetings. Produced after each Board meeting, the meeting minutes include notes regarding claim decisions, bids and bid protests, and other agenda items.
F3349

Series 2 Record of Claims 1856-1911

Physical Description: 50 volumes

Arrangement

Arranged chronologically.

Scope and Content Note

Records of Claims list individual claims and include claim number, name of claimant, appropriation and remarks, description of claim, date presented and acted upon, amount claimed, amount allowed, deductions, withdrawals, and rejections.
Also, includes Indexes to Record of Claims from 1899-1911. Each volume is an alphabetical index for one fiscal year that corresponds to the Record of Claims volume for the same fiscal year. These are alphabetical indexes by claimant's name that identify the page number in the Record of Claims where the claim was recorded.
F3349 and F3351:7

Series 3 Registers of Appropriations 1898-1911

Physical Description: 7 volumes

Arrangement

Arranged chronologically by fiscal year.

Scope and Content Note

Appropriations and expenditures reviewed by the Board. Includes name of fund, citation of law providing fund, amount of money available, date and type of transaction, and amount of money spent.
F3349 and F3351:10

Series 4 Public Accounting Volumes 1867-1914

Physical Description: 6 volumes

Arrangement

Arranged chronologically.

Scope and Content Note

Abstracts of State Property provide itemized lists of all property and its value held in state offices in San Francisco (F3349:4320) and Oakland (F3349:4322) during 1897 and 1898. The Register of Instruments of Title to Real Estate Owned by the State (F3351:10) includes deed date, date of recording, where recorded, name of grantors, description of land, county name, amount of acres, whether gift or purchase, owner of land title, and remarks from 1901 through 1914. Transportation of Prisoners and the Insane Ledgers, 1880-1886 (F3349:5197, 2427). Memoranda of Laws, Forms, and Regulations of the Treasury Department, 1876 (F3349:3401).
F3349:4046-4050, 4068

Series 5 Orphans and Abandoned Children Volumes 1890-1911

Physical Description: 6 volumes

Arrangement

Arranged by county or orphanage with volume.

Scope and Content Note

These volumes provide a register of claims against the state for appropriated funds by orphan asylums throughout California. (Chapter 326, Statutes of 1870 and Chapter 19, Statutes of 1880) Each asylum is listed alphabetically by county and provides the name, sex, age at admission, date of admission and discharge, and classification of charges as a whole, half, or abandoned children.
F3349:4040, 4045

Series 6 Coyote Claims 1892-1895

Physical Description: 2 volumes

Arrangement

Arranged numerically by claim number.

Scope and Content Note

Coyote Claims register claims against the State by individuals in order to receive compensation for killing a coyote and providing the scalp as documentation. Lists of claimants are by county and provides the names of claimants, amount claimed and allowed, date the scalps were presented for documentation, and the date the claim was acted on.
F3349:4340

Series 7 Contingent Fund Ledger 1857-1858

Physical Description: 1 volume

Arrangement

Arranged by state office or state fund.

Scope and Content Note

This ledger documents State Officers, Legislature, and Agencies expenditures of the State Contingent Fund and Special Contingent Fund. An index in the front of the volume provides an alphabetical list of all offices, agencies, and programs included.
F3349:4072

Series 8 Form Book 1889-1890

Physical Description: 1 volume

Arrangement

Arranged numerically by form number.

Scope and Content Note

This volume contains many examples of claim forms used by the Board of Examiners to track expenditures from appropriated funds. Pre-printed forms are included with some state officer, agency, or commission information while similar forms without specific appropriation information are also included. Also included in this series are examples of forms provided by the Board of Examiners to be filled out by institutions requesting numerous compensation claims at regular intervals such as orphanages, prisons, and asylums.
F3349:1-23

Series 9 Letterbooks 1887-1906

Physical Description: 23 volumes

Arrangement

Arranged chronologically.

Scope and Content Note

Volumes F3349:1-18 are Letters Sent and cover the years 1887-1991, 1893-1900, 1903-1905. Volumes F3349:19-23 are Letters Received and cover the years 1892-1899. Correspondence wee generally sent or received by the Board Secretary and related to such topics as claims before the Board, requests to make out claims, payments of claims or employees, questions and clarifications regarding payment of claims, and audit of claims.

 

Board of Control

R127.01, Boxes 1-12, Folders 1-2

Series 1 Meeting Agendas 1949-1991

Physical Description: 207 file folders

Arrangement

Arranged chronologically by hearing date.

Access Information

These files are RESTRICTED as per Government Code Section 6254.17. (a) and (b) (restricted unless direct connection to the claim can be verified). Many individual claims set to be ruled on during the meetings use social security numbers as identification.

Scope and Content Note

Meeting Agenda Files include proposed agendas for the semi-monthly meetings of the Board of Control. Limited background materials, referring to agenda items, are also included in many files. Typical agenda items include claims, bid-protest rulings, headquarter determinations, merit award decisions, and discharges from accountability. Also within this series are meeting agendas for specific programs including the Merit Award Program, Government Claims Program, and Victims Claims Program. These supplementary agendas address issues specific to the designated program and lists claim requests where the Board approves, denies, or continues the request.
R127.02 and F3349:4205-4231, Boxes 12-13, Folders 3-7

Series 2 Minutes 1910-1981

Physical Description: 24 volumes and 12 file folders

Arrangement

Arranged chronologically.

Scope and Content Note

Meeting Minutes offer a detailed perspective to issues and actions that occurred before the Board of Control meetings. Meeting Minutes provide another perspective of Board issues and actions taken during official meetings. Produced after each Board meeting, the meeting minutes include notes regarding claim decisions, bid-protests, and other agenda items.
R127.03, Boxes 13-15, Folders 8-1

Series 3 Government Claims Program Files 1952-1995

Physical Description: 19 file folders

Arrangement

Arranged alphabetically by subject and chronologically thereunder.

Scope and Content Note

Typical items found within the Government Claims Program series include correspondence and meeting minutes. Other subject files include determination of allowable travel expenses from agencies, boards, and commissions. Catastrophic events presented special challenges to the Government Claims Programs and subject files of the Bay Bridge and Nimitz Freeway Disaster and the Northridge Earthquake are included. Government Claims Program meeting minutes exist for 1990 only.
R127.04, Box 15, Folders 2-19

Series 4 Administrative Office Files 1951-1991

Physical Description: 18 file folders

Arrangement

Arranged alphabetically by subject and chronologically thereunder.

Access Information

Subject file: "Audits-Internal" (1991)is RESTRICTED per Government Code Section 6254.17(a) and (b) (Restricted unless direct connection to the claim can be verified). This file includes detailed description of crimes and personal information of victims within the claims processed by the Victims of Crime Program.

Scope and Content Note

This series was created by the Board of Control's Administrative Office and includes reports, correspondence, and background information. The bulk of the series consists of administrative reports. A significant backlog of claims occurred in the early 1980s and many of these reports address solutions as well as preventative measures to avoid similar situations in the future. Specific subjects in this series include: Administrative Procedure Bulletins; Annual Reports (1979-1990); Budget Background (1988-1989); Legislative Files (1984-1989); and Policy and Regulation Proposals (1988-1989).
R127.05, Boxes 15-17, Folders 20-6

Series 5 Victims of Crime Program Files 1983-1994

Physical Description: 47 file folders

Arrangement

Arranged alphabetically by subject and chronologically thereunder.

Access Information

Subject files: "Alex Carbaga" and "Hearing Minutes" (1987-1989, 1991) are RESTRICTED per Government Code Section 6254.17 (a) and (b) (restricted unless direct connection to the claim can be verified). These files include detailed description of crimes and personal information of victims within the claim processed by the Victims of Crime Program. However, Hearing Minutes-Consent Only (1988-1989) is not restricted.

Scope and Content Note

Subject files of the Victims of Crime Program reflect issues facing the Board of Control's most publicly examined program. Subjects found within these files are audit reports, legislative background material, and regulatory issues. Victims Compensation Program files also contain Status Reports from 1988-1994, which provide an overview of the program.
R127.06, Boxes 17-19, Folders 7-21

Series 6 Executive Office Files 1971-1991

Physical Description: 65 file folders

Arrangement

Arranged alphabetically by subject and chronologically thereunder.

Access Information

Subject files: "Board Member Correspondence-Internal" and "VOC-Joint Powers Agreements" are RESTRICTED per Government Code Section 6254.17. (a) and (b) (restricted unless direct connection to the claim can be verified). These files include detailed description of crimes and personal information of victims within the claim processed by the Victims of Crime Program.

Scope and Content Note

Items found within the Executive Office Files include reports, correspondence, legislation background, and newspaper clippings. These files represent the most comprehensive and valuable material in understanding the scope of programs the Board of Control provided. This series spans William J. Anthony's term as Board of Control Chairman (1984-1990) and part of Austin Eaton's terms as Executive Officer and then Chairman from (1990-1996). Subject files focus on the U.S. Department of Justice's interest to the California Victim of Crime Program and funding of this program. Legal Proceedings contain a sampling of claims against the state where the Government Claims Programs could not resolve the issue and were finalized in court. A subject file entitled Legislation contains legislative bill analyses affecting Board of Control administrative procedures or programs.
F3349 and F3351:15-17

Series 7 Record of Claims 1911-1920

Physical Description: 17 volumes

Arrangement

Arranged chronologically by fiscal year.

Scope and Content Note

F3349:4016-4017, 4023, 4026-4027, and 4036-4037 are Records of Claims for each fiscal year from 1911-1919. Two volumes for the fiscal years starting on July 1915 and ending on June 1917 are missing. Records of Claims list individual claims presented to the Claims Board by state agencies, companies, and individuals. Volumes include claim number, name of claimant, appropriation and remarks, description of claim, date presented and acted upon, amount claimed, amount allowed, deductions, withdrawals, and rejections.
F3349:4005-4011 and F3351:16-17 are Indexes to Record of Claims from 1911-1920. Each volume is an alphabetical index for one fiscal year that corresponds to the Record of Claims volume for the same fiscal year. These are alphabetical indexes by claimant's name that identify the page number in the Record of Claims where the claim was recorded.
F3351:15 is a Register of Claims Paid by the Social Insurance Commission from 1915 through 1919. The entries are listed chronologically by the date of the claim. Claimants are either Commissioners or employees of the Social Insurance Commission and types of claims include traveling, salaries, office expenses, and payments.
F3349:4311 and F3351:1-6

Series 8 Registers of Appropriations 1911-1919

Physical Description: 7 volumes

Arrangement

Arranged chronologically by fiscal year.

Scope and Content Note

Registers of state agency appropriations and expenditures reviewed by the Board of Control. Includes name of fund, citation of law providing fund, amount of money available, date and type of transaction, and amount of money spent.
F3349 and F3351

Series 9 Public Accounting Volumes 1915-1934

Physical Description: 13 volumes

Arrangement

Arranged by record type.

Scope and Content Note

F3351:8-9 are the Board of Control's Revolving Fund Books from 1920-1923 which itemize the appropriations and expenditures. Includes encumbrance register, statements of expenditures, list of cash receipts, journal of transactions, and analyses of income and expenditures. Also recorded are the expenditures of Administration, Purchasing, Rented Offices, and Maintenance of Buildings and Grounds.
Volumes list monthly inventories, maintenance charges for farm employees, and the quantity and value of local products produced and consumed at state owned institutions from 1930-1934. These expenditures are recorded in four separate volumes for the following institutions: Folsom State Prison (F3351:11), San Quentin State Prison (F3351:12), Special Schools and State Hospitals (F3351:13), and Veteran's Homes (F3351:14).
Abstracts of State Property, F3349:1121, 2499, 2503, 4321, 4323 and F3351: 21-22, are reports prepared by the State Property Agent annually itemizing the value of real property owned by the state, the amount of acreage owned by the state, and the agricultural and industrial products produced by state institutions.
F3349:4330, F3351:18-20, F3351:23, F3356:2

Series 10 Reports 1910-1924

Physical Description: 6 volumes

Arrangement

Arranged chronologically.

Scope and Content Note

Four volumes, F3351:18-20 and F3349:4330, document the Board of Control's audit and report regarding Los Angeles County's bond issuance and repayment from 1910-1917. Bond register for school districts in Los Angeles County. Includes date bond sold and delivered, name of school district, rate of interest, amount of bond, date bond issued, bond number, date of maturity, par value of bond, and year of redemption.
The Survey of the Accounting System of the California Highway Commission, F3351:23 records the historical perspective of the original accounting system and an analysis of the then current 1924 accounting system including its organization and recommendations for the future.
A Report on Examination of the Books and Records of Account of the Board of State Harbor Commissioners for the Bay of San Diego for the period February 1, 1911 to February 1, 1915, F3356:2.