Guide to the University of California, Irvine, Delegations of Authority Records

Processed by Cyndi Shein; machine-readable finding aid created by Cyndi Shein
Special Collections and Archives
The UCI Libraries
P.O. Box 19557
University of California, Irvine
Irvine, California 92623-9557
Phone: (949) 824-3947
Fax: (949) 824-2472
Email: spcoll@uci.edu
URL: http://special.lib.uci.edu
© 2008
The Regents of the University of California. All rights reserved.


Descriptive Summary

Title: University of California, Irvine, delegations of authority records
Date: 1959-2007,
Date (bulk): bulk 1966-1997
Collection Number: AS-066
Creator: University of California, Irvine. Administrative Policies Office.
Extent: 0.8 linear feet (2 boxes)
Languages: The collection is in English.
Repository: University of California, Irvine. Library. Special Collections and Archives.
Irvine, California 92623-9557
Abstract: The collection comprises superseded University of California, Irvine Delegations of Authority Letters (IDA) and UC Presidential Delegations of Authority Letters (DA) and supporting documentation relevant to the UC Irvine campus. IDAs and DAs are used to convey authority to specific university officers to make certain types of decisions.

Important Information for Researchers

Access

Collection is open for research.

Publication Rights

Property rights and copyright reside with the University of California. For permissions to reproduce or to publish, please contact the University Archivist.

Preferred Citation

University of California, Irvine, Delegations of Authority Records. AS-066. Special Collections and Archives, The UC Irvine Libraries, Irvine, California. Date accessed.
For the benefit of current and future researchers, please cite any additional information about sources consulted in this collection, including permanent URLs, item or folder descriptions, and box/folder locations.

Acquisition Information

Materials were transferred from the UCI Mail and Records Department from 1985 through May 1999. Since August 1999, the UCI Distribution Services Department has transferred material whenever Delegation of Authority Letters are superseded.

Accruals

Periodic accruals are expected.

Processing History

Processed by Cyndi Shein, 2007.

Historical Background

Under Article IX, Section 9 of the California Constitution, the University of California (UC) Board of Regents has "full powers of organization and governance" over the University of California, subject only to very specific areas of legislative control. As set forth in UC Regents Standing Order 100.4, the regents may confer policy-making duties upon the UC president. The president in turn may redelegate certain decision-making responsibilities to chancellors and other UC officers through formal Presidential Delegations of Authority Letters (DA). The chancellors may or may not be allowed to redelegate certain authorities to campus administrators. In some cases, a chancellor may redelegate his or her own authority in the form of a campus Delegation of Authority Letter. Authority remains with the office, not with the individual. Delegations of authority made by the chancellor at the UC Irvine campus are known as Irvine Delegations of Authority Letters (IDA). The Administrative Policies Office at UC Irvine maintains active IDAs. Both Presidential and Irvine Delegations of Authority Letters specify the title of the position to which the authority has been delegated, the extent of the authority, and whether or not the authority can be redelegated. An IDA often includes a reference to the DA and any specific terms or restrictions.

Bibliography

University of California. "Standing Orders." Regents of the University of California: 2007. http://www.universityofcalifornia.edu/regents/bylaws/standing.html   (accessed July 04, 2007).
University of California, Berkeley. University of California History Digital Archives. "Regents of California, Historical Overview." Regents of the University of California: 1999-2005. http://sunsite.berkeley.edu/~ucalhist/general_history/overview/regents/index.html   (accessed June 12, 2007).
University of California, Irvine Administrative Policies Office. "About UC Policies." University of California, Irvine. http://www.policies.uci.edu/resources/aboutpolicies.html  (accessed June 13, 2007).
University of California, Irvine Administrative Policies Office. "Irvine Delegations of Authority Letters (IDA)." University of California, Irvine. http://www.policies.uci.edu/doa/subjectindex.html   (accessed June 04, 2007).

Collection Scope and Content Summary

The collection comprises superseded University of California, Irvine Delegations of Authority Letters (IDA) and UC Presidential Delegations of Authority Letters (DA) and supporting documentation relevant to the UC Irvine campus. IDAs and DAs are used to convey authority to specific university officers to make certain types of decisions.
Electronic versions of active Delegations of Authority Letters are found at the University of California, Irvine Policies and Procedures website at http://www.policies.uci.edu/doa/subjectindex.html.  

Collection Arrangement

This collection is arranged in 2 series:
  • Series 1. Early records, 1959-1984. 0.4 linear feet
  • Series 2. Later records, 1983-2007. 0.4 linear feet

Indexing Terms

The following terms have been used to index the description of this collection in the library's online public access catalog.

Subjects

University of California, Irvine -- Archives.
University of California, Irvine -- Administration.
University of California, Irvine -- Rules and practices.

Genres and Formats of Materials

Letters -- 20th century.
Letters -- 21st century.

Titles

Delegations of Authority


Collection Contents

 

Series 1.  Early records 1959-1984, bulk dates 1966-1984

Physical Description: 0.4 linear feet

Series Scope and Content Summary

Contains early Presidential and Irvine Delegations of Authority Letters assembled and arranged by the originating office. Each group of letters is preceded by a list of letters related to that group, but not all letters referenced are present.

Arrangement

Folders are arranged alphabetically by title. Items within folders are arranged in reverse chronological order.

Proccessing Note

The creator organized the materials in a three-ring binder. During processing, the material was disbound, but the original headings and order were maintained.
Box : Folder 1 : 1

Academic personnel 1979-1983

Box : Folder 1 : 2

Automobiles 1974-1984

Box : Folder 1 : 3

Budget 1966-1984

Box : Folder 1 : 4

Business affairs 1961-1984

Box : Folder 1 : 5

Campus planning and development 1981-1984

Box : Folder 1 : 6

Contracts and grants 1970-1983

Box : Folder 1 : 7

Facilities use 1974-1981 undated

Box : Folder 1 : 8

General 1966-1981

Box : Folder 1 : 9

Gifts and endowments 1969-1983

Box : Folder 1 : 10

Professional memberships 1972-1982

Box : Folder 1 : 11

Purchasing 1966-1984

Box : Folder 1 : 12

Staff 1962-1984

Box : Folder 1 : 13

Student affairs 1968-1984

Box : Folder 1 : 14

Student and faculty aid 1962-1981

Box : Folder 1 : 15

Travel and removal expenses 1959-1984

Box : Folder 1 : 16

University Extension 1962-1972

Box : Folder 1 : 17

Use of university name 1980-1983

Box : Folder 1 : 18

Use of university seal 1966-1983

 

Series 2.  Later records 1983-2007, bulk dates 1985-1997

Physical Description: 0.4 linear feet

Series Scope and Content Summary

Contains superseded IDA and DA Letters transferred subsequently to Series 1.

Arrangement

Folders are arranged alphabetically by title according to the topical scheme outlined on the University of California, Irvine Policies and Procedures website at http://www.policies.uci.edu/doa/subjectindex.html.  Items within folders are arranged in reverse chronological order.
Box : Folder 2 : 1

Indexes 1997 2007

Box : Folder 2 : 2

Accounts receivable/payable 1986-2006

Box : Folder 2 : 3

Agreements, leases, and licenses 1983-2002

Box : Folder 2 : 4

Budget 1985-1986

Box : Folder 2 : 5

Development 1995 1997

 

Facilities and properties

Box : Folder 2 : 6

Operations and use 1986-1999

Box : Folder 2 : 7

Planning and development 1985-1995

Box : Folder 2 : 8

Fees and charges 1986-1995

Box : Folder 2 : 9

General 1985-2000

Box : Folder 2 : 10

Materiel management 1984-2002

 

Personnel

Box : Folder 2 : 11

Academic 1985-1999

Box : Folder 2 : 12

Staff 1985-1997 2004

Box : Folder 2 : 13

Research 1987-1996 2005

Box : Folder 2 : 14

Student Issues 1985-1987 1998

Box : Folder 2 : 15

Travel and Entertainment 1985-2004