Guide to the University of California, Irvine, Delegations of Authority Records
Processed by Cyndi Shein; machine-readable finding aid created by Cyndi Shein
Special Collections and Archives
The UCI Libraries
P.O. Box 19557
University of California, Irvine
Irvine, California 92623-9557
Phone: (949) 824-3947
Fax: (949) 824-2472
Email: spcoll@uci.edu
URL: http://special.lib.uci.edu
© 2008
The Regents of the University of California. All rights reserved.
Descriptive Summary
Title: University of California, Irvine, delegations of authority records
Date: 1959-2007,
Date (bulk): bulk 1966-1997
Collection Number: AS-066
Creator:
University of California, Irvine. Administrative Policies Office.
Extent:
0.8 linear feet
(2 boxes)
Languages: The collection is in English.
Repository:
University of California, Irvine. Library. Special Collections and Archives.
Irvine, California 92623-9557
Abstract: The collection comprises superseded University of California, Irvine Delegations of Authority Letters (IDA) and UC Presidential
Delegations of Authority Letters (DA) and supporting documentation relevant to the UC Irvine campus. IDAs and DAs are used
to convey authority to specific university officers to make certain types of decisions.
Important Information for Researchers
Access
Collection is open for research.
Publication Rights
Property rights and copyright reside with the University of California. For permissions to reproduce or to publish, please
contact the University Archivist.
Preferred Citation
University of California, Irvine, Delegations of Authority Records. AS-066. Special Collections and Archives, The UC Irvine
Libraries, Irvine, California.
Acquisition Information
Materials were transferred from the UCI Mail and Records Department from 1985 through May 1999. Since August 1999, the UCI
Distribution Services Department has transferred material whenever Delegation of Authority Letters are superseded.
Accruals
Periodic accruals are expected.
Processing History
Processed by Cyndi Shein, 2007.
Historical Background
Under Article IX, Section 9 of the California Constitution, the University of California (UC) Board of Regents has "full powers
of organization and governance" over the University of California, subject only to very specific areas of legislative control.
As set forth in UC Regents Standing Order 100.4, the regents may confer policy-making duties upon the UC president. The president
in turn may redelegate certain decision-making responsibilities to chancellors and other UC officers through formal Presidential
Delegations of Authority Letters (DA). The chancellors may or may not be allowed to redelegate certain authorities to campus
administrators. In some cases, a chancellor may redelegate his or her own authority in the form of a campus Delegation of
Authority Letter. Authority remains with the office, not with the individual.
Delegations of authority made by the chancellor at the UC Irvine campus are known as Irvine Delegations of Authority Letters
(IDA). The Administrative Policies Office at UC Irvine maintains active IDAs. Both Presidential and Irvine Delegations of
Authority Letters specify the title of the position to which the authority has been delegated, the extent of the authority,
and whether or not the authority can be redelegated. An IDA often includes a reference to the DA and any specific terms or
restrictions.
Collection Scope and Content Summary
The collection comprises superseded University of California, Irvine Delegations of Authority Letters (IDA) and UC Presidential
Delegations of Authority Letters (DA) and supporting documentation relevant to the UC Irvine campus. IDAs and DAs are used
to convey authority to specific university officers to make certain types of decisions.
Collection Arrangement
This collection is arranged in 2 series:
- Series 1. Early records, 1959-1984. 0.4 linear feet
- Series 2. Later records, 1983-2007. 0.4 linear feet
Indexing Terms
The following terms have been used to index the description of this collection in the library's online public access catalog.
Subjects
University of California, Irvine -- Archives.
University of California, Irvine -- Administration.
University of California, Irvine -- Rules and practices.
Genres and Formats of Materials
Letters -- 20th century.
Letters -- 21st century.
Titles
Delegations of Authority
Collection Contents
Series 1.
Early records
1959-1984, bulk dates 1966-1984
Physical Description:
0.4 linear feet
Series Scope and Content Summary
Contains early Presidential and Irvine Delegations of Authority Letters assembled and arranged by the originating office.
Each group of letters is preceded by a list of letters related to that group, but not all letters referenced are present.
Arrangement
Folders are arranged alphabetically by title. Items within folders are arranged in reverse chronological order.
Proccessing Note
The creator organized the materials in a three-ring binder. During processing, the material was disbound, but the original
headings and order were maintained.
Box : Folder 1 : 1
Academic personnel
1979-1983
Box : Folder 1 : 4
Business affairs
1961-1984
Box : Folder 1 : 5
Campus planning and development
1981-1984
Box : Folder 1 : 6
Contracts and grants
1970-1983
Box : Folder 1 : 7
Facilities use
1974-1981
undated
Box : Folder 1 : 9
Gifts and endowments
1969-1983
Box : Folder 1 : 10
Professional memberships
1972-1982
Box : Folder 1 : 13
Student affairs
1968-1984
Box : Folder 1 : 14
Student and faculty aid
1962-1981
Box : Folder 1 : 15
Travel and removal expenses
1959-1984
Box : Folder 1 : 16
University Extension
1962-1972
Box : Folder 1 : 17
Use of university name
1980-1983
Box : Folder 1 : 18
Use of university seal
1966-1983
Series 2.
Later records
1983-2007, bulk dates 1985-1997
Physical Description:
0.4 linear feet
Series Scope and Content Summary
Contains superseded IDA and DA Letters transferred subsequently to Series 1.
Arrangement
Folders are arranged alphabetically by title according to the topical scheme outlined on the University of California, Irvine
Policies and Procedures website at
http://www.policies.uci.edu/doa/subjectindex.html. Items within folders are arranged in reverse chronological order.
Box : Folder 2 : 2
Accounts receivable/payable
1986-2006
Box : Folder 2 : 3
Agreements, leases, and licenses
1983-2002
Facilities and properties
Box : Folder 2 : 6
Operations and use
1986-1999
Box : Folder 2 : 7
Planning and development
1985-1995
Box : Folder 2 : 8
Fees and charges
1986-1995
Box : Folder 2 : 10
Materiel management
1984-2002
Box : Folder 2 : 14
Student Issues
1985-1987
1998
Box : Folder 2 : 15
Travel and Entertainment
1985-2004
