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Collection Guide
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Inventory of the California Transportation Commission Records
R223  
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Series Descriptions

R223.01, Box 1, folder 1 - Box 41, folder 17

Series 1 Commission Meeting Files 1978-1990

Physical Description: 41 cubic feet

Arrangement

Arranged chronologically by meeting date.

Scope and Content Note

Commission Meeting Files contain the minutes, agendas, and background materials used by the Commissioners in the preparation and conduct of their monthly meetings. CTC meetings are held in various cities in California chosen for their population density or their proximity to specific projects under review by the Commission. Commissioners usually arrive for a two day meeting schedule including a tour, meetings of committees, and informal gatherings with local transportation agencies and organizations.
This series includes background materials such as correspondence, reports, memoranda, statistical data, news clippings, new releases, as well as maps and photographs of proposed projects. These and other related materials were frequently mailed out to Commissioners before each meeting by the Executive Director with supplemental information available at the meeting. At the end of each meeting file are the original resolutions passed by the commission often accompanied by a transcripts of a part or the whole meeting. Detailed meeting minutes are available for each meeting and the agenda allots time each month for the Commission to approve or adjust the previous month's minutes. Also included within the meeting files are files from additional workshops and special meetings held to discuss an urgent project or an emergency transportation issue such as those arising after the 1989 Loma Prieta earthquake. These workshops and special meetings were typically conducted in conjunction with the Commission's monthly meeting schedule, held either the day before or morning of the scheduled monthly meeting. Specific projects or broad transportation issues within California that required supplemental or more comprehensive attention were reviewed by the Commission in workshops in order to succinctly address the issue at the monthly meeting. Workshops frequently focused on either Federal funding and the effects shortages had on the transportation budget or issues associated with the State Transportation Improvement Program (STIP) such as the highway landscaping program. Other special meetings focused on broad transportation concerns such as San Francisco peninsular transit issues or Los Angeles County transit issues.
Copious files were maintained by the Commission relating to the preparation and review of the STIP. Hearings in both northern and southern California were held by the Commission before submitting their final report to the Legislature. The meeting files contain both draft and final copies of the STIPs and presentations made by and before the Commission at said hearings.