Inventory of the Picnic Day Board of Directors Records

Sara Gunasekara
Department of Special Collections
General Library
University of California, Davis
Davis, CA 95616-5292
Phone: (530) 752-1621
Fax: (530) 754-5758
Email: speccoll@lib.ucdavis.edu
© 2013
The Regents of the University of California. All rights reserved.


Creator: Picnic Day Board of Directors (Davis, Calif.)
Title: Picnic Day Board of Directors Records
Date (inclusive): 1952-2007
Extent: 13 linear feet
Abstract: Since 1909, Picnic Day has provided the University of California, Davis with the means of showcasing the campus and the achievements of its students, staff, and faculty. Every year the event is organized by the Picnic Day Board of Directors, which is composed entirely of students. The collection includes reports, financial records, meeting minutes, and publicity materials that document the Board's work in organizing UC Davis' annual open house.
Physical location: Researchers should contact Special Collections to request collections, as many are stored offsite.
Repository: University of California, Davis. Library. Department of Special Collections.
Davis, California 95616-5292
Collection number: AR-122
Language of Material: Collection materials in English.

Administrative History

The first “Dedication Basket Picnic” was held May 22, 1909 to honor the opening of North Hall, the first dormitory. The event drew an estimated 3,000 people arriving by train, horse and wagon, or automobile.
Festivities included introductory remarks by Leroy Anderson, Superintendent of the University Farm, English and Spanish Ballads sung by Mrs. Mary Roberts Coolidge, a dedicatory address by Edward J. Wickson, Dean of the College of Agriculture, and additional addresses by H.A. Jastro, President of the State Agricultural Society and Benjamin Ide Wheeler, President of the University of California. Tables were arranged in the Dairy Barn for the basket picnic and guests were advised to “bring a cup and spoon, since coffee with cream and sugar will be served by the University.”
Picnic Day has since become the annual open house for the campus and has grown into one of the largest student-run events in the U.S.

Scope and Content

The collection includes reports, financial records, meeting minutes, and publicity materials that document the Board's work in organizing UC Davis' annual open house.

Arrangement of the Collection

The collection is arranged in chronological order.

Related Materials

Special Collections also holds the Picnic Day Collection, AR-075. This collection contains programs, newspaper clippings, and memorabilia from Picnic Day celebrations.

Indexing Terms

The following terms have been used to index the description of this collection in the library's online public access catalog.
Picnic Day Board of Directors (Davis, Calif.)--Archives
Picnic Day
University of California, Davis--History
University of California, Davis--Students--History

Access

Collection is open for research.

Processing Information

Sara Gunasekara processed this collection with assistance from student employee Carena Leung. This collection was processed under the Guidelines for Efficient Archival Processing in the University of California Libraries.

Preferred Citation

[Identification of item], AR-122, Picnic Day Board of Directors Reports, Department of Special Collections, General Library, University of California, Davis.

Publication Rights

Copyright is protected by the copyright law, chapter 17, of the U.S. Code. All requests for permission to publish or quote from manuscripts must be submitted in writing to the Head of Special Collections. Permission for publication is given on behalf of the Department of Special Collections, General Library, University of California, Davis as the owner of the physical items and is not intended to include or imply permission of the copyright holder, which must also be obtained by the researcher.

Collection Contents

Box 1:1

Program 1952

Box 1:2

Program 1971

Box 1:3

Publicity Director Report 1981

Box 1:4-5

Entertainment Director Report 1982

Box 1:6-7

Publicity Director Report 1985

Box 1:7

Publicity Director Report 1986

Box 1:8

Picnic Day Issue - California Aggie 1987

Box 1:9

Business Director Report 1988

Box 1:10-12

Chairperson Report 1988

Box 1:13

Chairperson Report 1989

Box 1:14

Administrrative Assistant Director Report 1990

Box 1:15-16

Chairperson Report 1990

Box 1:17

Special Events Director Report 1990

Box 1:18

Parade Commentary 1990

Box 1:19

Picnic Day Records 1990

Box 1:20

Parade Commentary 1991

Box 1:21

Student Organization Faire 1992-1994

Box 1:22

Parade Commentary 1992

Box 1:23-24

Traffic Control Director Report 1994

Box 1:25-26

Chairperson Report 1995

Box 1:27

Exhibits Director Report 1995

Box 1:28

Publicity Director Report 1995

Box 1:29-30

Student Organization Faire Director Report 1995

Box 2:1

Administrative Director Report 1996

Box 2:2

Entertainment Director Report 1996

Box 2:3

Operations Director Report 1995-1996

Box 2:4-5

Student Organization Faire Director Report 1996

Box 2:6

Chair 1996

Box 2:7

Parade 1996

Box 2:8

Programs and Picnic Day Issue of California Aggie 1996

Box 2:9

Reference (Phonebook/FAQs) 1996

Box 2:10

Chairperson Report 1997

Box 2:11-12

Parking Director Report 1997

Box 2:13-14

Publicity Director Report 1997

Box 2:15

Student Organization Faire Director Report 1997

Box 2:16

Technical Director Report 1997

Box 2:17-18

Exhibits Director Report 1998

Box 2:19-20

Parade Director Report 1998

Box 2:21

Technical Director Report 1998

Box 2:22

Parking 1998

Box 2:23

Student Organization Faire 1998

Box 2:24

Miscellaneous 1998

Box 2:25-26

Chairperson Report 1999

Box 2:27

Publicity Director Report 1999

Box 2:28

Chair notes from meetings 2000

Box 2:29-30

Animal Events Director Report 2000

Box 2:31

Childrean's Activity Director Report 2000

Box 3:1

Cultural Director Board Report 2000

Box 3:2-3

Exhibits Director Report) 2000

Box 3:4-5

Publicity Director Report (1 of 2) 2000

Box 3:4-5

Publicity Director Report 2000

Box 3:6

Special Events Director Report 2000

Box 3:7

Technical Director Report 2000

Box 3:8

Volunteer Director Report 2000

Box 3:9

Business Director Report 2001

Box 3:10-11

Entertainment Director Report 2001

Box 3:12-13

Exhibits Director Report (1 of 2) 2001

Box 3:14-15

Multicultural and Children's Director Report 2001

Box 3:16-17

Parade Director Report 2001

Box 3:18

Parking Director Report 2001

Box 3:19-20

Publicity Director Report 2001

Box 3:21-22

Special Events Director Report 2001

Box 3:23

Technical Director Report 2001

Box 4:1

Volunteer Director Report 2001

Box 4:2

Publicity and media lists 2001

Box 4:3

Pre-Week Activities 2001

Box 4:4

Forms 2001

Box 4:5-7

Parade Director Report 2002

Box 4:8

Parking Director Report 2002

Box 4:9

Technical Director Report 2002

Box 4:10

ASUCD Activity Director's and Personnel Manual 1992

Box 4:11

ASUCD Activity Director's Manual undated

Box 4:12

Staff Training Handbook undated

Box 4:13

"Frenzaben" Program Information undated

Box 5:1-2

Animal Events 2002

Box 5:3-4

Picnic Day Exhibits 2002

Box 5:5

Picnic Day Student Organization Fair Director Board Report 2002

Box 5:6

Parade Forms 2002

Box 5:7

Picnic Day Publicity 2002

Box 5:8-9

Picnic Day Business 2003

Box 5:10

Parking 2004

Box 5:11

Administration 2004

Box 5:12-13

Parade 2004

Box 5:14-15

Vice Chair 2005

Box 5:16

Animal Events 2005

Box 6:1

Tech 2005

Box 6:2

Board Notes 2005-2006

Box 6:3

Picnic Day Graphics 2005

Box 6:4-5

Vice Chair 2005

Box 6:6-8

Parade 2005

Box 6:9-12

Board Report - "Live on One Shields Ave." 2005

Box 6:13

Parade - photos 2007

Box 7:1-2

Publicity 1981

Box 7:3

Exhibits 1989

Box 7:4-5

Student Organization Faire Applications 1989

Box 7:6-8

Administrative Assistant 1991

Box 7:9

Parade 1992

Box 7:10

Chairperson 1995

Box 7:11

Parade 1995

Box 7:12-13

Parade Chair 1996

Box 7:14

Publicity Board Report 1996

Box 7:15

Volunteer 1996

Box 7:16

Publicity Director 1998

Box 7:17-19

Operations Board Report 1998

Box 7:20-21

Parking Board Report 1998

Box 7:22

Special Events 1998

Box 7:23-24

Parking 1999

Box 7:25-30

Chairperson 2002

Box 8:1

Business Procedures 2002

Box 8:2-4

Special Events 2002

Box 8:5-8

Multicultural Children's Faire 2002

Box 8:9

Operations 2003

Box 8:10-13

Student Organization Faire 2003

Box 8:14

Graphics 2003

Box 8:15-17

Director of Exhibits 2003

Box 8:18-19

Parking Director 2003

Box 8:20-21

Animal Events 2003

Box 8:22-25

Multicultural Children's Faire (1 of 4) 2003

Box 9:1-4

Parade (1 of 4) 2003

Box 9:5

Publicity 2003

Box 9:6-7

Special Events 2003

Box 9:8

Publicity Director 2004

Box 9:9

Cal Aggie and Davis Enterprise articles 2004

Box 9:10-11

Parking Director 2004

Box 9:12-14

Specials Events 2004

Box 9:15-17

Multicultural Children's Faire 2004

Box 9:18-19

Animal Events 2004

Box 9:20-22

Exhibits (1 of 3) 2004

Box 9:23

Forms 2005

Box 9:24, 10:1

Student Organization Faire 2005

Box 10:2-5

Publicity (1 of 4) 2005

Box 10:6-8

Exhibits (1 of 3) 2005

Box 10:9-10

Business 2005

Box 10:11-13

Vice Chair 2005

Box 10:14-15

Multicultural Children's Faire (1 of 2) 2005

Box 10:16

Parade 2006

Box 11:1-2

Administration undated

Box 11:3-4

Business undated

Box 11:5-7

Special Events undated

Box 11:8

Tech undated

Box 11:9-11

Student Organization Faire undated

Box 11:12-13

Animal Events undated

Box 11:14

Graphics undated

Box 11:15-16

Exhibits undated

Box 11:17-18

Parking undated

Box 11:19-20

Publicity undated

Box 11:21-24

Publicity (1 of 4) undated

Box 12:1-3

Graphics 2007

Box 12:4

Admin 2007

Box 12:5-6

Animal Events undated

Box 12:7-9

Operations 2007

Box 12:10

Business 2007

Box 12:11-13

Exhibits 2007

Box 12:14

Special Events 2007

Box 12:15

Parking 2007

Box 12:16-17

Entertainment 2007

Box 12:18

Publicity 2007

Box 12:19

Vice Chair 2007

Box 13:1

Technical 2007

Box 13:2-3

Student Organization Faire 2007