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CDE Adult Education Staff Collection at the California Adult Education Archives
OTAN FA 007  
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Collection Details
 
Table of contents What's This?
  • Collection Summary
  • Access
  • Publication Rights
  • Preferred Citation
  • Acquisition Information
  • Administrative History
  • Indexing Terms
  • Scope and Content of the Collection

  • Collection Summary

    Title: CDE Adult Education Staff
    Date (inclusive): 1981-2001
    Identifier/Call Number: OTAN FA 007
    Creator: California. Dept. of Education. Adult Education Office
    Physical Description: Three boxes
    Repository: Sacramento County Office of Education. Outreach and Technical Assistance Network.
    P.O. Box 269003
    Sacramento, CA 95826-9003
    Abstract: The California Department of Education (CDE) supports the adult education programs of over 350 public schools in the state. In addition to state (apportionment) funding, California adult education is supported by federal funds which are allocated based on census data. The Adult Education Office (formerly the Adult Education Unit, among other name variations) has primary responsibility for monitoring both the state and federal programs. An administrator is designated as the State Director of Adult Education for the federal program, and the staff consists of field and internal program consultants and support staff. The largest part of the collection consists of the working files of a program consultant, Lynda T. Smith, 1984-1994. The Smith files feature correspondence and contracts related to the 1989 strategic plan for adult education in California and to several important federally funded projects. Smaller parts of the collection are files of consultants James S. Lindgren (1980s) and Olga Uribe (2000-2001), support staff person Sandi Martin (1990), State Director Robert A Cervantes, 1995-1996, and some of his consultants, and State Director Joan Dailey Polster, 1998-2000.
    Language of Material: English
    Physical Location: The materials are in the California Adult Education Archives maintained by the Outreach and Technical Assistance Network at the Sacramento County Office of Education. For current information on the location of the materials, please consult the OTAN Web site at http://www.otan.us.

    Access

    The collection is open for research by appointment. Please call the Outreach and Technical Assistance Network.

    Publication Rights

    California Adult Education archival materials are publicly funded and not subject to copyright restrictions. Publications should properly reference the Archives and the specific collection that contains the quoted materials. See Preferred Citation. Some copyrighted materials are contained within this collection and the copyright has not been ceded to the Archives. For these materials, the owner of the copyright should be contacted.

    Preferred Citation

    Guide to the CDE Adult Education Staff Collection at the California Adult Education Archives. OTAN FA 007. Outreach and Technical Assistance Network, Sacramento County Office of Education, Sacramento, CA

    Acquisition Information

    In 2003 the Adult Education Office moved to a new building in Sacramento housing the California Department of Education. In anticipation of reduced storage space in the new building, the consultants transferred some of their older working files to the OTAN office at the Sacramento County Office of Education, where the files were evaluated for inclusion in the California Adult Education Archives, organized, and processed.

    Administrative History

    The California Department of Education (CDE) supports the adult education programs of over 350 public schools. In addition to state (apportionment) funding, California adult education is supported by federal funds that are allocated based on census data. Types of provider agencies that are eligible to apply for federal supplemental funding are public adult schools, community colleges, community-based and faith-based organizations, library literacy programs, and state agencies such as the California Youth Authority.
    The Adult Education Office (formerly the Adult Education Unit, among other name variations) has primary responsibility for monitoring both the state and federal programs. An administrator is designated as the State Director of Adult Education for the federal program, and the staff consists of field and internal program consultants and support staff.
    Each state submits to the USDOE a plan for the use of its federal dollars, consistent with the authorizing legislation and with local needs. A state plan typically covers three to five years and may be extended. In the late 1980s, California also pursued a strategic planning process which produced several research documents and, in 1989, a strategic plan "Adult Education for the 21st Century," that guided the progress of adult education in the state for the next decade.
    Most of the federal supplemental funds are distributed to local providers, but a percentage is reserved for statewide projects. The CDE Adult Education Office identifies service priorities such as assessment, staff development, information disssemination, and support of the use of technology and distance learning. Requests for proposals are designed and contracts are awarded for one to three year periods. Contractors in the 1980s and 1990s have included San Francisco State University Foundation, Pacific Management Research Associates, the Association of California School Administrators, Hacienda La Puente Unified School District, the Sacramento County Office of Education, CSU Dominguez Hills, Los Angeles Unified School District, UCLA, and WestEd.
    The individuals whose files are preserved in this collection all worked for CDE in the adult education offices during the period 1981-2001. Their files give insights into the contracting process, including some of the political issues of the time, and to the progress of statewide efforts to support and improve adult education, some of which were controversial.
    The papers of Dr. Lynda T. Smith, who was the monitor for several significant contracts during the 1984-1994 period, are the richest. Dr. Smith was a member of the Advisory Committee on Adult Education that produced the 1989 strategic plan, and also was active in national organizations that advocated for adult education, such as AAACE. Dr. Smith's untimely death in June 1994 resulted from a brain tumor.

    Indexing Terms

    Corporate Names

    Adult Education Institute for Research and Planning
    California Adult Student Assessment System [pre 1986] see Comprehensive Adult Student Assessment System
    California. Dept. of Education. Adult Education Policy and Planning Unit
    Outreach and Technical Assistance Network
    San Francisco State University Foundation. Center for Adult Education
    Association of California School Administrators
    California. Dept. of Education
    California. Dept. of Education. Adult Education Office
    California. Dept. of Education. Adult Education Unit
    California. State Dept. of Education [pre 1990] see California. Dept. of Education
    Comprehensive Adult Student Assessment System (Foundation for Educational Achievement)
    Literacy Volunteers of America.
    Pacific Management and Research Associates
    United States. Division of Adult Education and Literacy
    WestEd (Organization)

    Personal Names

    James S. Lindberg
    Joan Dailey Polster
    Lew Pebbles
    Lynda T. Smith
    Melinda M. Jan-Flanders
    Olga Uribe
    Raymond G. Eberhard
    Robert A. Cervantes
    Sandi Martin
    Delaine Easton
    Gerald H. Kilbert
    K. Lynn Savage
    Thomas G. Sticht

    Subject (ERIC Thesaurus)

    Adult Education
    Adult Literacy
    Adult Students
    Citizenship Education
    Educational Assessment
    Educational Research
    English (Second Language)
    Information Dissemination
    Management Information Systems
    Staff Development
    State Departments of Education
    State Federal Aid
    Statewide Planning
    Strategic Planning
    Technology Education

    Scope and Content of the Collection

    The largest part of the collection consists of the working files of a program consultant, Lynda T. Smith, 1984-1994. The Smith files feature correspondence and contracts related to the 1989 strategic plan for adult education in California and to important federally funded initiatives. Some highlights of her papers include materials related to the protest of the award of the staff development contract in 1988, to the commercial publication of the ESL Teacher Institute modules, to the minigrants funded through CASAS that were open to local agencies, and the difficulties with the Learning Networks.
    Smaller parts of the collection are the people lists of consultant James S. Lindgren (1980s); camera ready print masters from the files of support staff person Sandi Martin (1990); correspondence and materials related to the controversial ESL Citizenship, Federal 321 program from the files of State Director Robert A Cervantes, 1995-1996 and some of his consultants; correspondence and materials related to the new federal law that funded adult education in 1998, the Workforce Investment Act, from the files of State Director Joan Dailey Polster, 1998-2000; and correspondence and contracts related to the CCE adult education model standards efforts, from the files of consultant Olga Uribe, 2000-2001.
    The Cervantes file contains a copy of a memo with 13 attachments from Gerald H. Kilbert to Delaine Eastin, giving a detailed two-year political history of the ESL Citizenship program.

    Arrangement of the Collection

    The collection is organized into six series, one for each of the CDE staff persons represented. The Smith collection has eleven sub-series, ten are related to specific projects, and one for general correspondence. The projects are Federal Supplemental Programs, Adult Education Act, 1984-1989; San Francisco State University Foundation, Staff Development Contracts, 1987-1988; Advisory Committee on Adult Education, 1988-1989; Pacific Management Research Associates (PMRA), 1988-1992; Association of California School Administrators (ACSA), ESL Teacher Institute, 1986-1994; Outreach and Technical Assistance Network (OTAN), 1991-1992; Comprehensive Adult Student Assessment System (CASAS); YAAES Division Regional Workshops, February, 1990; Tehama-Glen Adult Learning Consortium, 1991; Learning Network Project, 1992-1995.
    Smaller parts of the collection have only one sub-series each: the people lists of consultant James S. Lindgren (1980s); camera ready print masters from the files of support staff person Sandi Martin (1990); correspondence and materials related to the controversial ESL Citizenship, federal 321 program, from the files of State Director Robert A Cervantes, 1995-1996, and some of his consultants; and correspondence and contracts related to the CCE adult education model standards efforts, from the files of consultant Olga Uribe, 2000-2001.
    The files of State Director Joan Dailey Polster, 1998-2000, have two sub-series related to the new federal law that funded adult education in 1998 Workforce Investment Act: materials from the National Conference of State Directors of Adult Education, September 22-25, 1998; and working files.