Jump to Content

Collection Guide
Collection Title:
Collection Number:
Get Items:
Finding Aid for the Associated Students of UCLA (ASUCLA). Financial reports. 1932-1946;1969-1978.
University Archives Record Series 13  
View entire collection guide What's This?
PDF (55.07 Kb) HTML
Search this collection
Collection Details
 
Table of contents What's This?
  • Access
  • Publication Rights
  • Preferred Citation
  • Historical note
  • Scope and Content

  • Title: Associated Students of UCLA (ASUCLA). Financial reports.
    Identifier/Call Number: University Archives Record Series 13
    Contributing Institution: UCLA Library Special Collections
    Language of Material: English
    Physical Description: 0.4 linear ft. (1 box)
    Date: 1932-1946;1969-1979
    Abstract: Record Series 13 contains the financial records of the Associated Students of UCLA (ASUCLA). Included are audit reports, financial reports, expense statements, preliminary recommendations regarding changes in accounting procedures, trial balances and financial statements, income and expense estimates, operating budgets, revised budgets, estimated year-end results, and actual year-end results.
    Creator: Associated Students of UCLA (ASUCLA).

    Access

    COLLECTION STORED OFF-SITE AT SRLF: Open for research. Advance notice required for access. Contact the UCLA Library Special Collections Reference Desk for paging information.

    Publication Rights

    Copyright has not been assigned to the UCLA University Archives. All requests for permission to publish or quote from the records must be submitted in writing to the University Archivist. Permission for publication is given on behalf of the UCLA University Archives as the owner of the physical items and is not intended to include or imply permission of the copyright holder, which must also be obtained. Copyright of this record series is held by The Associated Students of UCLA.

    Preferred Citation

    [Identification of item], Associated Students of UCLA (ASUCLA). Financial reports (University Archives Record Series 13). UCLA Library Special Collections, University Archives.

    Historical note

    The Associated Students of UCLA (ASUCLA) was formally created on December 5, 1919. The ASUCLA's revenues were principally garnered from membership dues, retail store merchandising, and admission sales to campus athletic and entertainment activities. Expenditures included intercollegiate athletics, student activities, parking facilities, and general administration.
    In 1931, the ASUCLA arranged for a loan from the Security First National Bank of Los Angeles. In 1932 the bank declined a $125,000 loan. As a result, the ASUCLA appealed to the University of California (UC) Regents for financial assistance. The UC Regents agreed to lend the ASUCLA $50,000 for a five-year period with two stipulations: 1) an equal amount had to be loaned by a bank; 2) the University Comptroller would assume complete responsibility for the ASUCLA's financial operations.
    UCLA Assistant Comptroller (and later Business Manager) Deming G. Maclise immediately assumed financial responsibility of the ASUCLA and was advised by a Board of Control consisting of 3 students, 3 faculty members, and 1 alumnus. In 1933 the student body approved a compulsory membership fee for the use of Kerckhoff Hall facilities. The fee generated new revenues. In addition, administrative and athletic fees were drastically reduced. In 1940 Maclise declared the ASUCLA financially solvent, after all loans were paid. Maclise maintained complete veto power in the Board of Control and supervised the ASUCLA's finances until his death in 1942.
    During the 1948-1949 fiscal year, under the leadership of student president Bill Keane, the Business Manager's veto over Board of Control activities was eliminated, effectively returning financial autonomy back to the ASUCLA.

    Scope and Content

    Record Series 13 contains the financial records of the Associated Students of UCLA (ASUCLA). Included are audit reports, financial reports, expense statements, preliminary recommendations regarding changes in accounting procedures, trial balances and financial statements, income and expense estimates, operating budgets, revised budgets, estimated year-end results, and actual year-end results.
    Record Series 13 does not have records for the years 1946-1969.
    This is an active Record Series; additional University records are expected to be added.