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Guide to the Panama-California Exposition Administrative Collection MS 263
MS 263  
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Box-folder 1:1

Articles of incorporation and by-laws, 1909

Box-folder 1:2

“Minute Book of the Executive Committee of the Board of Directors of the Panama-California Exposition, Vol. I,” 1909 October 27– 1912 December 28

Entries of interest:

Brief conversation regarding hiring a man from Kansas who has proposed to ride his burro around the Southern United States in order to promote the Exposition. (page 7)
Committee discusses agreements with the Smithsonian Institution and the National Museum to lend collections to San Diego for the Exposition’s anthropological exhibitions. (page 98)
Committee has an in-depth discussion regarding the construction of a pedestrian bridge (what is now the Cabrillo Bridge) leading to the Exposition grounds. (page 143)
Box-folder 3:1

“Minute Book of the Executive Committee of the Board of Directors of the Panama-California Exposition, Vol. I” (original cover), undated

Box-folder 1:3

“Minute Book of the Executive Committee of the Board of Directors of the Panama-California Exposition, Vol. II,” 1913 January 7–1915 May 18

Entries of interest:

First of many discussions regarding promotion of the Exposition and encouragement of support from other states. (page 233)
Committee comes to the conclusion that they will sell alcohol (“intoxicants”) at the Exposition in spite of some minor controversy regarding the matter. (page 255)
Proposal for a “Panama-California Transcontinental Exposition Aviation Race.” The race did not take place, but was discussed in-depth by the committee. (page 256)
Applications for concessions and exhibits are considered by the Committee. (page 262)
Discussion regarding the groundbreaking and beginning of construction of the Botanical Building. (page 264)
Transcript of a meeting between the Executive Committee and the San Diego Federated Trades and Labor Council regarding employment of union workers for the construction of Exposition buildings. Director-General Collier, with the committee’s support, declines the Council’s demands to make construction work strictly a union endeavor. (page 290)
Discussion of the possibility of hiring Spanish dancers to add “Spanish flair” to the Exposition. (page 326)
Initial discussion of J.D. Spreckels’ proposal to construct an organ pavilion for the Exposition. (page 330)
Committee outlines the rules and regulations for Exposition passes. (page 451)
Box-folder 3:2

“Minute Book of the Executive Committee of the Board of Directors of the Panama-California Exposition, Vol. II” (original cover),

Box-folder 1:4

“Minute Book of the Executive Committee of the Board of Trustees of the Panama-California Exposition”, Vol. III, 1915 June 1–1919 January 9

Entries of interest:

Pre-Exposition financial accounts summary. (page 566)
Discussion of Theodore Roosevelt’s Exposition speaking engagement. (page 597)
Discussion of a “considerable disturbance” among the Spanish dancers hired for the Exposition. No further details are provided, but the committee agrees unanimously to fire all Spanish dance entertainers. (page 630)
Discussion of the Marine Corps Ball to be held in the Organ Pavilion plaza. (page 632)
Discussion of the transfer of power to the City of San Diego Board of Park Commissioners. (page 666)
Discussion regarding transferring Exposition exhibitions to the permanent care of the San Diego Museum Association. (page 668)
Discussion of correspondence received by the Smithsonian indicating that they have been unable to procure several planned exhibits on “the War” (World War I). (page 672)
Committee drafts a resolution to the California Governor and State Legislature requesting ongoing use of Balboa Park to continue after the Exposition into 1916. (page 684)
Box-folder 3:3

“Minute Book of the Executive Committee of the Board of Trustees of the Panama-California Exposition”, Vol. III (original cover), undated

Box-folder 1:5

“Panama-California Exposition: Report on Pre-Exposition Operations from Nov. 1909 to Dec. 31, 1914” ledger, 1909 November–1914 December

Box-folder 1:6

“Report on Exposition Operations,” 1915 January 1-December 31

Box-folder 1:7

“Minutes of the Women’s Board,” 1914 December 4–1915 December 28

Includes:

“Meeting Minutes of the Fine Art Committee,” a Women’s Board sub-committee
“Meeting Minutes of the Furnishings Committee,” a Women’s Board sub-committee
Box-folder 1:8

“Preservation of Fair Buildings Committee” (ledger), 1916 July 24–1917 January 22

Box-folder 2:1

Daily receipts, expenses, and earnings, 1915 August 31–December 31

Box-folder 2:2

“Panama-California Exposition Subscription Campaign Committee” (ledger), undated

Scope and Content

List of shareholder subscribers for the Exposition. Columns are divided by name, address, amount subscribed, and amount paid.
Box-folder 3:4

“Panama-California Subscription Campaign Committee” (original cover), undated

Box-folder SDHC Auditorium

Exposition guest book, 1915-1916

Dimensions: Measures 27 inches x 20 inches x 13 inches.
Box-folder 2:3

Stock certificates, 1910 March 9–1917 February 27

Box-folder 2:4

Correspondence, 1913 January 14–1916 December 29

Box-folder 2:5

Art exhibits and awards, 1916

Box-folder 2:6

Miscellanea, 1916

Includes:

“Exposition Friends” souvenir booklet