Scope and Content
Title: Graduate Division. Administrative files.
Identifier/Call Number: University Archives Record Series 772
UCLA Library Special Collections
Language of Material:
36.0 linear ft.
Record Series 772 consists of administrative and subject files, financial files, manuals and policies, publications, statistics,
and strategic planning documents created by and for the Graduate Division at the University of California, Los Angeles.
COLLECTION STORED OFF-SITE AT SRLF: Open for research. Advance notice required for access. Contact the UCLA Library Special
Collections Reference Desk for paging information.
Copyright of portions of this collection has been assigned to The Regents of the University of California. The UCLA University
Archives can grant permission to publish for materials to which it holds the copyright. All requests for permission to publish
or quote must be submitted in writing to the University Archivist, UCLA University Archives.
Processed by Shawn Iwaoka; Lorraine Smith; Jennifer Carman; Amy Croft, 2005 Jul; 2007 Jan-Jun.
Processing began January 7, 2004 with four filing cabinets located in the hallway of the Dean's Suite in 1237 Murphy Hall.
Followed by Lectriever shelves 15, 16, and 17 belonging to Ken Hill; and then boxes left by David Unruh in the attic of Murphy
[Identification of item], Graduate Division. Administrative files (University Archives Record Series 772). UCLA Library Special
Collections, University Archives.
Graduate education at UCLA was formally approved by the University of California's Board of Regents on August 8, 1933 in San
Francisco, California. Initially, authorization was only for graduate studies leading to a Master's of Arts, with enrollment
limited to 125 students. In the first year, however, 170 students registered for graduate work. The Master's of Arts degree
was offered in 16 departments, and 42 master's degrees were awarded during the 1933-1934 academic year. By May 22, 1936, the
regents authorized work leading to a Ph.D. degree in four departments: English, History, Mathematics, and Political Science.
These formative years of graduate education at UCLA were characterized by a preoccupation with administrative matters, the
formulation of standards for admissions and instruction, the development of courses and graduate degree programs, research
facilities, and the need for expansion. During this time, the administration of graduate education on the Los Angeles campus
was established in a pattern which remained virtually unchanged until 1961. A Graduate Council for the Academic Senate, Southern
Section, was established in 1934, headed by the newly appointed Dean of Graduate Studies, Dr. Vern O. Knudsen, Associate Professor
of Physics. In 1938, the Regents established the Graduate Division, Southern Section, which, under the direction of Dean Knudsen,
was responsible for the administration of advanced degree programs of the Los Angeles, Riverside, and La Jolla campuses. Knudsen
resigned his position in 1958 to become Chancellor of UCLA, and was succeeded by Dr. Gustave Arlt, Professor of Germanic Languages
and the first Associate Dean of the Graduate Division, appointed in 1950. When Arlt retired in 1962, Dean Horace W. Magoun,
Professor of Anatomy, was appointed in his place.
The period from 1958 to 1963 witnessed significant growth in enrollments and in the number of degree programs offered by the
Southern region. In 1961, the Regents voted for the abolishment of the regional Graduate Divisions and Graduate Councils,
permitting each campus to establish its own Graduate Division and Council, headed by its own appointed Dean. Thus decentralized,
the Graduate Division, Southern Section, was replaced on campus by the Graduate Division, Los Angeles, headed by Dean Arlt
until the succession of Dean Magoun in 1962. Several additional Associate Deanships were also established during this period,
to better meet the Graduate Division's three primary areas of responsibility: admissions, student and academic affairs, and
research and fellowships.
Today, the Graduate Division is responsible for the overall quality and progress of graduate education at UCLA. Primarily,
it serves as the campus-wide advocate for the advancement of graduate education, facilitating communication between schools,
departments, and administrative offices to ensure the implementation of policies set by the Academic Senate and Graduate Council;
it protects and promotes the welfare of students and postdoctoral scholars; it monitors graduate degree progress and advocates
for the fair and equitable treatment, advisoring, and mentoring of students; it works to fulfill the University's diversity
mission by enhancing the representation and educational experience of underrepresented students; in coordination with the
Academic Senate and Graduate Council, it recommends and implements policies for graduate education, and evaluates new and
continuing academic programs; it increases funds available for graduate student support, and provides fund management to optimize
the availability of merit-based support for student recruitment and retention; it conducts and reports on the results of institutional
research, facilitating program review, enrollment planning, and strategic planning; it enhances public recognition of the
value and excellence of graduate education at UCLA.
A faculty Dean heads the Graduate Division, and currently also serves as Vice Chancellor of Academic Affairs. Three Associate
Deans assist the Dean in fulfilling the mission and functions of the Graduate Division. The Division is currently organized
by the following offices: Office of the Vice Chancellor and Deans; Graduate Admissions / Student and Academic Affairs; Graduate
Outreach, Diversity, and Fellowships; Graduate Student Support; Information Technology; Institutional Research and Information
Services; and Postdoctoral Services.
AC 6/19/07: The Institute of American Cultures (IAC) was created in 1969 as an umbrella organization to support ethnic studies
on campus and to build connections among the four ethnic studies research centers – American Indian Studies Center, Asian
American Studies Center, Bunche Center for African American Studies, and Chicano Studies Research Center. The IAC was established
to strengthen and coordinate interdisciplinary research and instruction in ethnic studies and fulfills its purpose by making
funds available for research and fellowships. Funding is primarily available in the form of predoctoral and postdoctoral fellowships
and research grants. The IAC originally reported to Al Barber, the Vice Chancellor of Research Programs, then was transferred
to the Graduate Division. Past chairs of the IAC include Norris Hundley (Professor in History Department) and Shirley Hune
(Professor in Urban Planning and later Associate Dean of the Graduate Division). The Council on Diversity (COD) was established
by Chancellor Young in 1988 to ensure the achievement of full diversity at UCLA, in all its aspects, including undergraduate
and graduate student recruitment and retention, staff and faculty recruitment, retention, and promotion, curriculum, and a
hospitable campus environment. The COD launched the Diversity Lecture Series in 1994. Shirley Hune was also the Chair of the
Council on Diversity.
Scope and Content
Record series 772 contains the administrative files produced by and for the Graduate Division at UCLA from the 1930s onward.
The following abbreviations are used in the container list:
AASC – Asian-American Studies Center
AAU - Association of American Universities
AGS - Association of Graduate Schools
AGSM - Anderson Graduate School of Management
AISC – American Indian Studies Center
APBAC - Academic Planning and Budget Advisory Committee
ASAP – Application System Authorization Process
ASIS - Academic Support and Information Services
ASPIR – Afro-American Studies Program for Interdisciplinary Research
AVID - Advancement Via Individual Determination
CAAS – Center for African American Studies
CAPACD – Coalition for Asian Pacific American Community Development
CARE - Center for Academic and Research Excellence
CII - Center for Interdisciplinary Instruction
CMK - Claudia Mitchell Kernan
COD - (Chancellor's) Council on Diversity
COGD - Council of Graduate Deans
CSRC – Chicano Studies Research Center
CSU - California State University
Cultural Intersections and Connections - Cultural Intersections and Connections
Interethnic and Interracial Relations in the Americas
CUTE - Collegium of University Teaching
DAAD - German Academic Exchange Service (Deutscher Akademischer Austausch Dienst)
EALC - Department of East Asian Languages and Cultures
ESLPE - English as a Second Language Placement Exam
FAIS - Financial Aid Information System
FAMS - Financial Aid Management System
FAMU - Florida Agricultural and Mechanical University
GAAO - Graduate Affirmative Action Office
GAMS - Grant Application Management System
GAP - Graduate Advancement Program; GOFP - Graduate Opportunity Fellowship Program
GRE - Graduate Record Examinations
IAC – Institute of American Cultures
IACES - Institute of American Cultures and Ethnic Studies
ICFOG - In-Candidacy Fee Offset Grant
IDP - Interdepartmental Program
IDP - Interdisciplinary Degree Program
ISOP – International Studies and Overseas Programs
LEAP - Leadership Education for Asian Pacifics, Inc.
L&S - College of Letters and Science
LLOP - Latino Leadership Opportunity Program
M.A. - Master of Arts
NDEA – National Defense Education Act
NEH - National Endowment for the Humanities
NRC - National Research Council
NRSA – National Research Service Awards
NSF - National Science Foundation
OCR - Office for Civil Rights
PAC – Purchasing/Accounts Payable
ORU - Organized Research Unit
RFP - Request for Proposals
S&E - Science and Engineering
SAGE - Student Association of Graduate Employees
SAIRO - Student Affairs Information and Research Office
SIS - Student Information System
SJD - Scientum Juris Doctor
SME&T - Science, mathematics, engineering, and technology
SPEAK - Speaking Proficiency English Assessment Kit
SSRC - Social Science Research Foundation
T.A. - Teaching Assistant, Teaching Apprentice, Teaching Associate
TESL - Teachers of English as a Second Language
TSE - Test of Spoken English; UC - University of California
UC LEADS – University of California Leadership Excellence through Advanced Degrees
UC MEXUS - University of California Institute for Mexico and the United States
UC-CSU - University of California - California State University
UCLA-UCI - University of California, Los Angeles - University of California, Irvine
UCOP - University of California Office of the President
UMI - University Microfilms Incorporated
URSA - University Records System Access
USAP - University Student Aid Program
WASC - Western Association of Schools and Colleges.
This is an active record series; additional University records are expected to be added.
The collection is organized into the following series:
- Series 1. General. (Box 1, 13, 19, 23, 32, 33), 1965-2001. 4 cartons (4 linear ft.)
- Series 2. Academic Matters. (Box 2, 3, 4, 13, 20, 21, 33), 1963-2003. 5.5 cartons (5.5 linear ft.)
- Series 3. Admissions. (Box 4, 13, 20, 21, 33), 1970-2002. 3.5 cartons (3.5 linear ft.)
- Series 4. Student Support and Fund Management. (Box 5, 6, 7, 14, 15, 16, 20, 23, 32, 33, 34), 1960-2006. 7.5 cartons (7.5
- Series 5. Outreach and Advocacy. (Box 7, 16, 17, 18, 19, 20, 21, 23, 34, 35), 1978-2007. 7.5 cartons (7.5 linear ft.)
- Series 6. Academic Apprentice Personnel. (Box 8, 19), 1966-2001. 1.5 cartons (1.5 linear ft.)
- Series 7. Student Affairs. (Box 8, 9, 19, 35), 1969-2002. 3 cartons (3 linear ft.)
- Series 8. Systems and Institutional Research. (Box 9, 10, 11, 19, 20, 23), 1947-2001. 6 cartons (3 linear ft.)
- Series 9. Publications. (Box 11, 13, 15, 19, 23), 1965-2004. 2 cartons (2 linear ft.)
- Series 10. Institute of American Cultures. (IAC) (Box 13, 15, 17, 22, 23), 1973-2006. 5 cartons (5 linear ft.)
- Series 11. RESTRICTED files. (Box 12, 24, 25, 26, 27, 28, 29, 30, 31, 32, 36), 1982-2006. 7 cartons, 3 boxes (8.5 linear ft.)
Subjects and Indexing Terms
Atkinson, Richard C.
Fisher, Robin Scott
Fromkin, Victoria A.
Magoun, Horace W.
Spence, M. Anne